Driving EngagementFive Reasons to Use SharePoint 2013 Communities

Maggie SwearingenExperience ArchitectProtiviti

@mswearingenLinkedin.com/in/mswearingenMaggie.Swearingen@protiviti.com

“Internal blogs, forums and social networks allow organizations to unlock institutional knowledge by allowing employees to share questions, answers,

and valuable information in open forums rather than the confines of email, where only a few

people benefit from shared information.”

From 10 Reasons Why You Should be Using Social Media to Communicate with Employees

90% of Business Leaders think an engagement strategy is important, but only 25% have an engagement strategy

Employee Engagement

•Collaboration•Contribution•Communication•Connectedness

You Already Have SharePoint

Reason #1

Flexible Configuration

Reason #2

Community Set Up

Community PortalCommunity SiteTeam or Publishing Site with Community Features

Community PortalEnterprise-wide site template that uses search webparts to aggregate community data.

Community SiteIncludes: Community Management tools, Discussion Board, Top Contributors, What’s Happening and Collaboration Libraries

Within SiteActivates Categories, Community Members, Discussions list, and Core Community pages

Ease of Use

Reason #3

Mobile Access

On-Premise Considerations VPN Responsive Design SharePoint Apps Third-Party Apps

Office 365 Responsive Design Third-party Mobile Apps SharePoint Apps

Simple Administration

Reason #4

PermissionsType Permission Approval SettingPrivate community. Share the site with only specific

users or groups, and grant Member permissions to them so they can contribute.

Not applicable.

Closed community. Share the site with Everyone and grant Visitor permissions to them so that they can view the site and request access.

Enable access requests on the site.

Open community with explicit membership.

Share the site with Everyone and grant Visitor permissions so they can view the site and automatically join as members.

Enable auto-approval on the site.

Open community. Share the site with Everyone and grant Member permissions so they can all contribute.

Not applicable.http://technet.microsoft.com/en-us/library/jj219489.aspx#phase3

Moderation

Administrators can delete content Enable offensive posting reporting Alerts and notifications are set in user’s profile Additional SharePoint permission group: Moderators

Notifications

Follow the Site Manage notifications from profile Set up alerts RSS

Gamification

Reason #5

Gamification

o Badgeso Ratingso Reputation Settings

SharePoint Team Sites

Documents

Tasks

Events

Controlled Permissions

SharePoint Communitie

s

ArchivedDiscussions

Documents

Moderation

Gamification

One-to-Many Communication

Controlled Permissions

SharePoint Newsfeeds

One-to-Many Communication

Following-based Content

Yammer

Groups

Document Collaboration

Limited Permission

Control

Limited Integration with

SharePoint

External Professional Communitie

s

Established

Easy-to-Use

Access to a wide community

SharePointEngagement StrategiesCollaboration, Communication, Connectedness

• Where are the gaps in our SharePoint user adoption?

• Can the Community Site Template help fill those gaps and meet the needs of our organization?

Maggie SwearingenExperience ArchitectProtiviti

@mswearingenLinkedin.com/in/mswearingenMaggie.Swearingen@protiviti.com