E-resources Collection Management Anna Grigson E-resources Manager

transcript

E-resources Collection ManagementAnna Grigson

E-resources Manager

• What are e-resources?• Where are e-resources?• How do users find e-resources?

• How do we select e-resources?• How do we buy e-resources?• How do we manage e-resources?

• Policy • Practicalities

E-resources Collection Management

What different types of e-resources

do you have at your institution?

What are e-resources?

• E-books – textbooks, monographs, reference works

• E-journals – scholarly journals, trade journals, magazines, newspapers

• Official documents – reports, standards, legislation, law reports, grey literature

• Multimedia – maps, music, sound, images, films, computer games

• Teaching materials – course packs, lecture notes, podcasts, tests, exam papers

• Research materials – datasets, theses, preprints, conference presentations

• Metadata – indexes, website directories, institutional repositories

What are e-resources?

Where are e-resources kept?• Online or offline? • Institution’s server or external website?

How do users access them?• From on-campus, from home, from work?• Using a computer, an e-book reader, a mobile phone?• Via a screen or a screen reader?

Where are e-resources?

How do you search for e-resources?

How do users find e-resources?

Where do users search?• Library catalogue, federated search, A-Z lists• VLEs, reading list systems, portals, institutional repositories• Union catalogues, bibliographic databases• Google, Amazon

How do users search?• Full-text, abstracts or bibliographic metadata • Structured or unstructured metadata

How do users find e-resources?

• Text and media• Formal and informal publications• Individual items, bits of items and collections• Content and metadata• In-house content and third-party content• Owned, leased and free content

What is an e-resources collection?

How do we select e-resources?

• Quality and relevance• Availability• Licence• Access

Availability

What can we get in e-format?

• Good availability – scholarly journals, STM• Increasing availability – special collections, multimedia, social

sciences & humanities• Poor availability – trade journals, textbooks

Licences

What we can do with the content?

• Authorised users – staff, students, alumni, visitors• Authorised site(s) – single or multi-site, campus

or off-campus, UK or overseas • Authorised uses – print, copy, ILLs, course packs• Vendor’s responsibilities – maintaining the service• Your responsibilities – monitoring for misuse

Access

Will users be able to access and use the resource easily?

• Interface quality – quality of search, usability• Technical issues – accessibility, browser support, device support• Tools – downloading, printing, exporting to RefWorks • Authentication – IP, Athens, Shibboleth, password

Business ModelsDetermine what we get for our money

• Payment type – one-off purchase, subscription• Duration of access – perpetual, annual, pay-per-view• Extent of access – limited or unlimited, users or uses• Content – individual items, fixed collections, changing collections,

pick n mix collections

How do we buy e-resources?

Determine what we can afford!

• Price – VAT, currency fluctuations• Additional fees – access fees, maintenance fees• Terms – multi-year deals, minimum spend, link to print, price caps• Deals – consortia discounts, national deals, open access

How do we buy e-resources?

educating for professional life

Who selects content?• Subject librarians• E-resources team• Users

Who buys content?• Acquisitions staff• Journals staff• E-resources team

Who selects and buys e-resources?

Do we need to catalogue e-resources?

What metadata do we need?• MARC, XML, Dublin Core, ONIX

How do we get metadata?• In-house, vendor MARC records, Knowledge Bases

How do we link users from search results to content?• Deep links, link resolvers, OpenURLs and DOIs

How do we make e-resources findable?

• Data – number of searches / sessions / full-text accesses, search terms

• Sources – from vendors, from library systems• Standards – COUNTER, ICOLC, SUSHI• Analysis – most popular resources, value for money

How do we know if e-resources are being used?

Right to access content?• Risks – no rights, terms change• Solutions – licence, codes of practice

Ability to access content?• Risks – technical or commercial failure • Solutions – local hosting, archives (LOCKSS, Portico)

How do we preserve our e-resources?

Who catalogues resources?• Cataloguers• E-resources team

Who maintains the collection?• E-resources team• Systems & IT teams

Who promotes e-resources and trains users?• E-resources team• Subject librarians

Who manages e-resources?

What systems do they use?• existing LMS• ERM system• spreadsheets

Who manages e-resources?

• Defines why we have a collection whose needs it should meet – staff, students, visitors what needs should it meet – teaching, learning and research

• Is determined by high-level information strategy• Determines selection and preservation decisions• Acts as a quality benchmark

is the collection ‘fit for purpose’ how does it compare to other institutions

What is an e-resources collection policy?

• User needs who are the users and what do they need? where and how they want access?

• Range of content which subjects? which formats – print, online or both? new resources or old?

• Holdings and access where is access available – in-house or in other libraries? who gets access? how long do we need to maintain access?

• Budget Funds – separate print / e funds? for each department? Planning – currency / VAT variations, multi-year deals Running costs – space costs vs staff / support costs

A day in the life of an e-resources manager

educating for professional life

Questions?Anna Grigson

anna.grigson@rhul.ac.uk

E-resources Collection Management Anna Grigson E-resources Manager

Documents