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Oracle iExpenseOracle iExpenseRelease 11iRelease 11i

April 8, 2023

What is this training all aboutWhat is this training all about

This training will help Associates in :

Understanding the basic features of iExpenses Module

Providing a guideline on how to Implement iExpenses Module

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AgendaAgenda

General Introduction to iExpenses Module

Key Features

Process Overview

Product Demo

Basic Setups

As is Process

To be Process

Process Comparison

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General Introduction - iExpenses ModuleGeneral Introduction - iExpenses Module

Oracle Internet Expenses is part of Oracle’s Travel and Expense Management solution, a seamless and comprehensive business flow that helps to manage total enterprise spend.

It streamlines and automates travel spend management and establishes control around expense reimbursement. The result: a dramatic and immediate return on investment with direct impact on the bottom line.

With Oracle Internet Expenses, employees can enter and submit expense reports using a standard Web browser or a Web-enabled mobile device.

Oracle Workflow automatically routes expense reports for approval and enforces reimbursement policies.

Oracle Internet Expenses integrates with Oracle Payables to provide quick processing of expense reports for payment.

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Key FeaturesKey Features

Expense Report Entry

Enter expense reports using: A browser-based interface, a wireless web-enabled mobile device, or an offline spreadsheet

Enter expense reports on behalf of others

Allocate reports to many cost centers

Copy saved and submitted reports

Withdraw reports after submission

Default data based on user preferences, including from prior reports

View approval and payment status on the home page or using a Web-enabled mobile device

Company Policy Define company policy for online enforcement

Require receipt by expense type and amount

Require justification by expense types and upon policy violation

Require receipt itemization and provide set of expense types for itemization

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Key Features (ContKey Features (Cont’’d)d)

Workflow Approvals and Notifications

Approve expense reports and associated receipts, flag policy violations, and enforce reimbursement policy

Review details of expenses with supporting receipt documentation on approval notifications

Optionally require manager and accounts payable approval by exception

Delegate or transfer approval authority, and handle vacations

Build flexible approval routing rules and conditions, including line-based and cost center-based approvals

Payables Audit Automation

Support both receipt-based and paperless audit flows

Automate the selection of expense reports for audit using operating unit specific rules

Define auditors’ workload and balance audit queues through redistribution

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Process OverviewProcess Overview

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Process Overview (ContProcess Overview (Cont’’d)d)

Creating Expense Reports

Employees can create expense reports in these ways:

■ Online using their computers and a standard Web browser.

■ Online using Web-enabled mobile devices.

■ Offline using Microsoft Excel spreadsheets from a configured template.

Sending Receipts to Accounts Payable

After an employee submits an expense report, iExpenses displays a confirmation page with instructions for the employee.

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Process Overview (ContProcess Overview (Cont’’d)d)

Expense Report Workflow Process

When an employee submits an expense report for approval, the Expense Report workflow process begins which includes :

■ Server Side Validation Process

■ Manager (Spending) Approval Process

■ AP Approval Process

Converting Expense Reports into Invoices

The Oracle Expense Report Import converts expense reports created in iExpenses into invoices in Oracle Payables.

Reimbursing Expense Reports

After the Expense Report Import program creates invoices for expense reports, payments can be created for the invoices

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iExpense DemoiExpense Demo

The Demo Slides will cover the following :

Expense Report Creation

Submission of Expense Report for Approval

Approval of Expense Report including Audit Approval

Importing Expense Report and Creation of Invoice

Disconnected Expense Reporting Process

Policy Violation and Audit Clearance

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iExpense Home Page

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Creating Expense Report

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Approval of Expense Report by Supervisor

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Audit Clearance of Auditor for Expense Report

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Importing Expense Report in Payables

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Viewing Invoice in Payables

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Viewing Invoice in Payables

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Disconnected Expense Reporting Process (Exporting the Spreadsheet)

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Disconnected Expense Reporting Process (Saving the Spreadsheet locally)

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Disconnected Expense Reporting Process (Saving the Spreadsheet locally)

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Disconnected Expense Reporting Process (Entering in Spreadsheet locally)

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Disconnected Expense Reporting Process (Pasting the contents)

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Disconnected Expense Reporting Process (Pasting the contents)

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Example of Policy Violation and Audit Clearance

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Basic SetupsBasic Setups

The Basic Setups will cover the following :

Expense Templates

Employee Signing Limits

Creation of Policy Schedules

Audit Rule Sets and Assignments

Auditor Setup

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Basic SetupsBasic SetupsExpense Templates

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Basic SetupsBasic SetupsSigning Limits

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Basic SetupsBasic SetupsPolicy Schedule

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Basic SetupsBasic SetupsAudit Rules, List and Assignments

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Basic SetupsBasic SetupsAuditor Setup

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As is ProcessAs is Process

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To be ProcessTo be Process

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Process ComparisonProcess Comparison

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Thank YouThank You

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