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ECRI-AIMS ™
Effectively ManagingTechnology-based Assets
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What is ECRI Institute
The world’s most comprehensive source of information on
healthcare practices and technologyNot-for-profit , independent health services research agencychartered in 1955Not a software house - 40 years experience of evaluatingmedical technology and its managementHECS4, ECRI-AIMS predecessor, launched in 1985 – used inover 40 sites in the UK and Ireland (2006)
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ECRI-AIMSTM
Manages all aspects of technology-based assetsIs configurable and modular
You don’t pay for features that you don’t need
Is entirely web-browser based Access the system simply using Internet Explorer – no client software to install
Uses ECRI Institute’s 25 years of experience in providingtechnology management systems
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ECRI-AIMS (continued)
Uses standard Microsoft SQL Server database
Continually evolving to meet changing customer needsDeveloped and maintained by ECRI Institute’s developmentpartner, Phoenix Data Systems
Supported by staff with extensive NHS experience
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ECRI-AIMS Configurations
Single or multi-facility versions
Versions available supporting 5, 25, 40 or unlimited concurrentusersSimple upgrade process
Additional modules can be added at any time At least three upgrades per year – included in annual licencefee
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ECRI-AIMS Structure
ECRI-AIMS
Equipment Work Orders DataManagers Administration Customer
Service Reports OptionalModules
Basic System Components
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Equipment
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Menu Bar
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Toolbar (context-sensitive)
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Tabs
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Tabs
Lookup (with SmartFill)
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Create & modify equipment records
Track ownership informationManage planned maintenance (in-house & outsourced)Track full history and reliability
Life-cycle information – replacement planningManage hazards and alertsIntegration with ECRI Institute’s Alerts Tracker TM
Equipment
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Equipment (continued)
Extensive search, find/replace and global update functions
Easy export of information (e.g. to Excel)Over 30 built-in reportsTest equipment traceability
Attach documents to equipment records23 user-definable expansion fields
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Work Orders
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Work Orders
Full details of all work carried out – in-house, outsourced or
under contract – can be recorded against an assetComprehensive tracking of time, labour costs & partsPreventive maintenance schedules can be created andmanaged in a variety of ways
Testing and/or remedial work required by alerts or manufacturers’ recalls can be scheduled and trackedWork Orders can automatically be e-mailed to assignees
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Work Orders (continued)Fully configurable audit trailMultiple service departments can be set up (e.g. ClinicalEngineering, Renal, Radiology)Documents can be attached to Work OrdersOptional PDA module allows work orders and equipment
records to be accessed, created and updated on PDA’sOptional EasyNet Plus module allows equipment users to raiseand track requests for service via the hospital intranet
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Data Managers
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Data Managers
Enable population and standardisation of lookup lists used
within ECRI-AIMSComprehensive change/merge utilities allow easy globalchanges and cleaning and rationalisation of dataExtensive security control to protect data
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Data Managers - Categories
Account
Vendor Manufacturer (Models)Equipment Type
Service DepartmentEmployeeProcedure
Task
Job TypeResponseLocation
BuildingInspection Templates(optional module)
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Administration
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Administration
System Administration - Trust/Organisation details
System Defaults - Enable/disable system-wide options,configure drop-down lists, etc.System Access - Set up and manage user accounts, configureup to 26 comprehensive security levels (view, add, change &delete rights to most screens and many fields)Multi-Facility Setup – (multi facility versions only)
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Customer Service
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Customer Service
Address Book – Name, e-mail address, department, etc.
Creation and management of e-mail forms for Work Order progress managementCreation and management of web-based customer servicesurveys
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Extracting Data from ECRI-AIMS
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Extracting Data
Pre-formatted reports
Export to multiple file formats, e.g.ExcelOptional Custom Report Writer ModuleODBC
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Reports
Over 130 pre-formatted reports are available
Reports can be viewed, printed, e-mailed or savedReport settings (filters, sorts, format options, etc.) can be savedas macros, enabling frequently required reports to be run easilyUsing the optional Morning News module, selected reports canbe run automatically at pre-set times and e-mailed to selectedindividuals
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Export Data
Available in all main areas of ECRI-AIMS
Comprehensive selection of fields to export with filtering, if requiredOne-button export to Excel, CSV, XML, HTML or list viewSelections can be saved as macros for future use
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Optional Modules
ContractsManagement
MorningNews
AIMS.PDA
EasyNet Plus
Performance& Quality
ResourceManager
InspectionsTemplate
Purchasing
ReportWriter
EquipmentLibrary
END
PartsInventory
Please click the required button
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Contracts Management
Manage scheduled visits and field service requests
Manage contract costs, monthly accruals, payment schedulesManage contract renewals, preserving contract history Attach documents to contracts
Assign multiple contracts to an item of equipmentComprehensive reports including Contractor Performance,Value for Money, Alternative Provider Comparison
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END Module Menu
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Parts Inventory
Create a facility-specific or global parts inventorySet up suppliers, reorder levels, reorder quantities, and mark-upvaluesFully integrated with Work Orders - parts use on Work Ordersautomatically adjusts stock levels
Track parts received, parts issued and audit adjustmentsRun multiple parts storesParts can be model-specific
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END Module Menu
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Equipment Library
Entirely web-browser-based, no client software to install
Links with main ECRI-AIMS databaseEasy recording of new loans – including loan type, date & timeout, loan periodEasy recording of returns – including date & time of return,accessories returned, decontamination statusComprehensive reports and export to Excel
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END Module Menu
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AIMS.PDA
Allows users to upload and download data between the ECRI-
AIMS system and PDA’sDownload, edit and create Work Orders on the PDADownload, edit and create Equipment records on the PDAPhysical Inventory mode for walk-through inspectionsSynchronise between ECRI- AIMS an PDA’s either via cable or wireless connection
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END Module Menu
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EasyNet Plus – Work Requests
Allows equipment users to submit requests for service via a
web-browser Users can follow up requests for service to ascertain job statusand progressUnlimited users with configurable security (separate user basefrom ECRI-AIMS)Highly configurable user interface – visible fields, colours, Trustlogo, etc.
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EasyNet Plus – Equipment Lookup
Users can select and view equipment information
Users can view detailed history and life-cycle informationUser access can be restricted to particular records – e.g.equipment in a particular building All access to records is read-only, ensuring data integrityResults can be exported as .pdf or to Excel
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END Module Menu
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Morning News
Morning News report scheduler automatically runs selected
report macros at pre-set times and intervalsThe resulting reports are automatically sent to the screen, sentto a printer, exported to Excel or e-mailed to selected individualswith a message
A Delivery Schedule report is available
END Module Menu
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Resource Manager
Automatically assign work to staff based on responsible centre,
equipment type or a combination of both Automatically assign work to service departments based onresponsible centre, equipment type or a combination of bothTrack staff qualifications and training Attach documents, etc., to staff records
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END Module Menu
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Report Writer
Produce unlimited customised reports
Intuitive, step-by-step processSimplified table structureMeaningful field namesFully integrated with ECRI-AIMS reportsSelf-contained – no additional software required Available 4th quarter 2009
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SQL automatically created
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END Module Menu
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Inspections Template
Create model-specific or equipment type-specific templates
Create an unlimited number of questions for each templaterequiring ranked, value, text responses - or no responsePass/fail tick boxes with the ability not to allow Work Orders tobe closed with a “Fail” response
Results can be exported (e.g. to Excel)Compatible with AIMS.PDA
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END Module Menu
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Performance & Quality
Suite of 14 sophisticated reports
PM programme trackingPM programme analysisService performanceService activityFailure analysis
END Module Menu
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Purchasing
Create Purchase Requests for stock, non-stock parts and labour
Add multiple line itemsConvert Purchase Requests to Purchase OrdersTrack full and partial deliveries, back orders and paymentsIntegrates fully with ECRI-AIMS Work Orders and PartsInventory
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END Module Menu
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ECRI-AIMS
ECRI-AIMS is scalable
Single- or multi-facility versions available Available supporting 5, 25, 40 or unlimited concurrent users
On-site installation includedImplementation consultancy and user training available
Data can be converted from existing systems
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ECRI-AIMS Support
Full support by phone, fax or e-mail provided by experienced,
NHS-trained clinical engineers – included in annual licence feeRemote support option available – all upgrades, etc. installedremotely by ECRI Institute, plus remote assistance with thediagnosis and solution of problems
Active ECRI-AIMS user group, annual Users Meeting
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ECRI-AIMS
ECRI-AIMS costs:
Startup fee Annual licence fee (includes technical support)
ECRI-AIMS uses standard Microsoft softwareECRI-AIMS is continually evolving
Upgrades – average 3 per year, included in licence feeNew modules always in development
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Thank youfor your
attentionaims@ecri.org.ukwww.ecri.org.uk