Editing BasicsEditing BasicsLesson 8

Skills MatrixSkills Matrix

SKILL # MATRIX SKILL

2.2.1 Cut, copy, and paste text

2.2.2 Find and replace text

4.1.1 Insert building blocks in documents

4.1.2 Save frequently used data as building blocks

Skills Matrix Skills Matrix (continued)(continued)

SKILL # MATRIX SKILL

4.1.4 Insert fields from Quick Parts

5.1.1 Move through a document quickly by using the Find and Go To commands

5.1.2 Change window views

Using Quick Parts to Add Content to a DocumentUsing Quick Parts to Add Content to a Document

USE BUILT-IN BUILDING BLOCKS

Reusable pieces of content or other document parts

Stored in galleries

Using Quick Parts to Add ContentUsing Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Sort by

Name

Gallery

Category

Template

Using Quick Parts to Add ContentUsing Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Insert tab, Text group, click Quick Parts button

Quick Parts menu appears

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Click Building Blocks Organizer

Building Blocks Organizer dialog box displays

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Click building block to preview in pane

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Select building block and click Edit Properties

Modify Building Block dialog box appears

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

USE BUILT-IN BUILDING BLOCKS

Click column headings to sort

Select building block and click Insert button

Building block inserted into document

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Placeholder field for changeable data

Automatically updated when document opened

INSERT A FIELD FROMQUICK PARTS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Insert tab, Text group, click Quick Parts button

From menu, click Field

INSERT A FIELD FROMQUICK PARTS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Field dialog box appears

INSERT A FIELD FROMQUICK PARTS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Choose Category

Choose Field name

Choose Format

INSERT A FIELD FROMQUICK PARTS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Click OK

Field inserted into document

INSERT A FIELD FROMQUICK PARTS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Store frequently used information

Quickly access information to use again

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Select text

Insert tab, Text group, click Quick Parts button

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

From menu, choose Save Selection to Quick Parts Gallery

Create New BuildingBlock dialog box appears

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Key information

Building block name

Gallery where block will appear

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Key information

Category where block will be located

General description

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

Template name for Save In

Options

Insert Content in Its Own Page

Insert in Own Paragraph

Insert Content Only

CREATE YOUR OWN BUILDING BLOCKS

Using Quick Parts to Add Content Using Quick Parts to Add Content (continued)(continued)

• Choose Yes to save modifications

CREATE YOUR OWN BUILDING BLOCKS

Copying and Moving TextCopying and Moving Text

Cut or copy multiple items to Clipboard

Paste from Clipboard into documents

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

Select text or items

Home tab, Clipboard group, click Cut

Selection removed from document and placed on Clipboard

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

Select text or items

Home tab, Clipboard group, click Copy

Selection remains in document, copied to Clipboard

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

Position cursor in document

Home tab, Clipboard group, click dialog box launcher

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

Double-click selection to be pasted

OR

Click Paste All, all items pasted

Click Clear All, all items cleared

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

USE THE CLIPBOARD TO COPYAND MOVE TEXT

Position cursor in document

Press Ctrl + P

Most recently copied or cut item is pasted

Copying and Moving Text Copying and Moving Text (continued)(continued)

Select text or item

Click and hold selected text or item

Drag to new position and release mouse button

USE THE MOUSE TO COPY OR MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

Pointer shows box while moving text

Text or item is moved from original position

USE THE MOUSE TO COPY OR MOVE TEXT

Copying and Moving Text Copying and Moving Text (continued)(continued)

USE THE MOUSE TO COPY OR MOVE TEXT

Select text or item

Press and hold Ctrl key

Click and hold selected text or item

Drag to new position and release mouse button

Copying and Moving Text Copying and Moving Text (continued)(continued)

USE THE MOUSE TO COPY OR MOVE TEXT

Pointer shows plus sign in box while moving text

Copy of text or item is placed in new position

Original text or item remains in initial position

Copying and Moving Text Copying and Moving Text (continued)(continued)

USE THE MOUSE TO COPY OR MOVE TEXT

Text or item can only be copied or moved once

Not stored on Clipboard

Finding and Replacing TextFinding and Replacing Text

Use Find command to

Search for specific text throughout document

Quickly move to particular word or phrase

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Position cursor at beginning of document

Home tab, Editing group, click Find button

OR

Press Ctrl + F

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Find and Replace dialog box appears

Find tab

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Key text to search for in Find What box

Click Find Next to locate first instance

Click Find All, Main Document, to locate all instances

Press Esc key to cancel search in progress

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Click Reading Highlight, Highlight All

Each instance is highlighted throughout document

Not visible when printed

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Click More>> for additional search options

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Click Format

Select formatting options to include in search

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Click Special

Select additional options to include in search

FIND TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

Automatically replace words or phrases with new text

Similar to Find tab

REPLACE TEXT IN A DOCUMENT

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

REPLACE TEXT IN A DOCUMENT

Position cursor at beginning of document

Home tab, Editing group, click Replace button

OR

Press Ctrl + H

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

REPLACE TEXT IN A DOCUMENT

Find and Replace dialog box appears

Replace tab

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

REPLACE TEXT IN A DOCUMENT

Key text to search for in Find What box

Key replacement text in Replace With box

Click Find Next to locate first instance

Click Replace to replace first instance

Click Replace All to replace all instances

Finding and Replacing Text Finding and Replacing Text (continued)(continued)

REPLACE TEXT IN A DOCUMENT

Also search and replace

Formatting (bold, italics, etc.)

Special characters

Special elements (page breaks, tabs, etc.)

Navigating a Long DocumentNavigating a Long Document

Go To command jumps to specific

Page

Table

Graphic

Equation

Other item in document

USE THE GO TO COMMAND

Navigating a Long Document Navigating a Long Document (continued)(continued)

Home tab, Editing group, click Go To button

OR

Press Ctrl + G

USE THE GO TO COMMAND

Navigating a Long Document Navigating a Long Document (continued)(continued)

Find and Replace dialog box appears

Go To tab

USE THE GO TO COMMAND

Navigating a Long Document Navigating a Long Document (continued)(continued)

USE THE GO TO COMMAND

Select Go To What option

Key specific information in Enter box

Click Go To, Previous or Next button to move to location

Navigating a Long Document Navigating a Long Document (continued)(continued)

List of headings, structural view of document

Use to navigate through document

USE THE DOCUMENT MAP

Navigating a Long Document Navigating a Long Document (continued)(continued)

View tab, Show/Hide group, select Document Map checkbox

USE THE DOCUMENT MAP

Navigating a Long Document Navigating a Long Document (continued)(continued)

Document Map appears

Click heading in pane

Word jumps to corresponding heading in document

USE THE DOCUMENT MAP

YOU LEARNED HOW TO:

Use built-in building blocks

Insert a field from Quick Parts

Create your own building blocks

SummarySummary

YOU LEARNED HOW TO:

Use the Clipboard to copy and move text

Use the mouse to copy or move text

Find text in a document

Summary Summary (continued)(continued)

YOU LEARNED HOW TO:

Replace text in a document

Use the Go To command

Use the Document Map

Summary Summary (continued)(continued)