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Minute Minute ~ ~
EDUCATION AND COMMUNITY SERVICES COMMITTEE
Meeting of Tuesday 23 October 2007 at 10.30am in Council Offices, English Street, Dumfries
Present Members
Sandra McDowall (Chairman) Gail MacGregor (Vice Chairman)
lvor A Hyslop (Leader)
Patsy Gilroy (Convener)
Ian Blake Ian B Carruthers
John Charteris Brian Collins
James H Dempster John Dougan Gillian Dykes Jack Groom
Thomas Jacques Jeff Leaver
Jane S Maitland Sean W Marshall
John Martin Lorna McGowan
Ronnie Nicholson Doug Snell David Stitt
Alastair Witts Robert McQuistan
Timothy Birrell Elizabeth Ross
Mid Galloway Annandale North Lochar
Dee
Abbey Annandale South Lochar Castle Douglas & Glenkens Mid & Upper Nithsdale Stranraer & North Rhins Mid &Upper Nithsdale Nith Dee Lochar Dee Annandale South Nith Lochar North West Dumfries North West Dumfries Abbey Nith Church Representative Secondary Teacher Representative Primary Teacher Representative
Officials Stewart Atkinson - Group Manager Community Services
Stuart Chambers - Education Officer ICT Neil Carruthers - Childcare Partnership Manager
Caroline Taylor - Acting Group Manager Schools Services
Rachel Doherty - Operations Manager Planning and Resources
Harry Hay - Leisure and Sport Manager West Carol Henshall - Service Manager Committee and
Member Services Kenneth Murray - Antisocial Behaviour Manager
Minute 23 October 2007 Minute
Peter Nelson - Service Manager - ESWCS Property Lindsay Wilson - Service Manager Business
Performance & Development, F i na n cia I Services
Apologies Ted Brown - Annandale North
Michael Dickie - Annandale North Ian Lindsay - Annandale East
Mgr Peter Magee - Church Representative Canon Robin Paisley - Church Representative
Alex Haswell Group Manager Corporate Support & Governance
2
Minute 23 October 2007 Minute
23 Members present
1. MINUTE OF MEETING OF 25 SEPTEMBER 2007
Decision
AGREED
MEMBER -John Charteris entered the meeting - 24 Members present
2. 31 AUGUST 2007 - Report dated 15 October 2007 by Director of Finance.
SCHOOLS SERVICES REVENUE BUDGET MONITORING REPORT AS AT
PROCEDURE - A revised Appendix 1 was tabled.
Decision
NOTED 2.1 2.2 the potential overspends were currently being considered by both Schools Services and Finance Officers; and 2.3 that proposals to identify further savings to address the implications of Single Status were currently being identified and a further report would be brought to an early meeting .
the projected potential overspend of E 0.170M (or 0.14%); the reasons for the projected outturn variances and that options to address
3. AT 31 AUGUST 2007 - Report dated 15 October 2007 by Director of Finance.
COMMUNITY SERVICES REVENUE BUDGET MONITORING REPORT AS
Decision
NOTED 3.1 3.2 the potential overspend were currently being reviewed; and 3.3 single status would represent a significant challenge to Community Services and would be the subject of a report to the next meeting of this Committee.
the projected potential overspend of E 120k; the reasons for the projected outturn variances and that options to address
that the requirement to identify further savings to address the implications of
4. COMMUNITY SERVICES - CAPITAL PROGRAMME AND PROPERTY ISSUES - OCTOBER 2007 - Report dated 12 October 2007 by Group Manager Community Services.
Decision
NOTED 4.1 for 2007108 and 2008109;
the ongoing project management of Community Services Capital Programmes
AGREED 4.2 the changes in the Capital Maintenance Block;
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Maintenance Block
Total Resources available in 2007108 Community Services Maintenance Block Contribution from School Service MB Total
4.3 follows:-
that the Net and Projected costs for each funding block within 2007108 be as
Net Projected Variance Resources costs
f 700k 0 0
flOOk 0 0
f800k 0 0
Current Expenditure Estimates Community Learning and Deve I o p m e n t Cu It u ral Services
Leisure and Sport
Total
f190k f247k + f 57k
f261k f 326k + f 65k
f 349k f 362k +f13k
f800k f936k
4.4 Programme available in Members’ Briefcase.
NOTED that the proposed changes were reflected in the updated full Capital
MEMBER - Ian Blake entered the meeting - 25 Members present
5. DUMFRIES HIGH SCHOOL - REPORT ON CURRENT STRUCTURAL CONDITION AND INVESTMENT OPTIONS AVAILABLE TO CONTINUE SERVICE DELIVERY - Report dated 15 October 2007 by Acting Group Manager Schools Services.
Decision
5.1 consultants, which had been agreed by an external consultant, that the building was currently safe; and
NOTED that confirmation had been received from the in-house structural
5.2 AGREED the following proposals:-
5.2.1 install monitoring and further security arrangements at an estimated cost o f f IOOK, to be funded from the Maintenance Block FURTHER AGREED that Members would continue to receive further updates as appropriate;
5.2.2 carry out a review of the Health and Safety arrangements of the school “site” in consultation with the Council’s Health and Safety Manager, before the start of the new term on 22 October 2007;
5.2.3 carry out work to support the existing structure, primarily to the southern facing gable, at an estimated cost o f f IOOk, to be funded from the School Fund;
Minute 23 October 2007 Minute
5.2.4 as a precautionary measure, develop designs and seek appropriate statutory consents, i.e. planning and building control consents, for a relocatable classroom facility which could be built on an area of the adjacent playing fields;
5.2.5 to a receive a report to the next meeting on the remit and process for the review of secondary provision in Dumfries; and
5.2.6 consider the detailed proposals for the relocatable classroom facility, together with associated costs, at a future Committee, together with an update on the monitoring reports.
6. Group Manager Schools Services.
DETERMINED TO SUCCEED - Report dated 15 October 2007 by Acting
Decision
NOTED 6.1 the sector-leading and national successes that the Determined to Succeed Programme had brought to the young people of Dumfries and Galloway; and 6.2 the impact that withdrawal of funding from Determined to Succeed would have on current service delivery in the following areas: 6.2.1 the Determined to Succeed team which managed and develops all key aspects; 6.2.2 Innovation funding which is available for all educational establishments, 3-1 8; 6.2.3 the Work-Related Learning system, including Work Experience Placements and Risk Assessments; 6.2.4 the School/College Partnership Programme; 6.2.5 the Responsible Citizenship Programme, including Sustainable Development Education; and 6.2.6 the on line teaching facility SCHOLAR and e-learning Programme; and 6.3 WELCOMED the outcomes and successes from this programme and recognised the need to explore sponsorship to support their continuation.
MEMBER - Ronnie Nicholson left the meeting - 24 Members present
7. October 2007 by Acting Group Manager Schools Services.
POLICY AND PROCEDURES FOR HOME EDUCATION - Report dated 15
Decision
AGREED the adoption of the “Policy and Procedures for Home Education” as Education Authority Policy.
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Group Name Galloway Childcare Company
MEMBER - Ronnie Nicholson re-entered the meeting - 25 Members present
Amount f 93,186
8. October 2007 by Acting Group Manager Schools Services.
NATIONAL CHILDCARE STRATEGY FUNDING 2007108 - Report dated 15
Georgetown Playcare Ltd Lanaholm Plavcare Ltd
Decision
20,000 15.533
8.1 condition at 8.2 to enable those individual childcare providers identified as facing financial crisis to access one-off development funding to allow them time to move towards a financially viable basis:-
APPROVED the following allocations totalling E 186,269 subject to the
Laurieknowe Out of School Care Lincluden After School Group
7,750 15.000
Lochmaben Playcare Moffat Small ‘n Tall TOTAL
15,000 19,800 186.269
AGREED 8.2 that allocations be paid on a phased basis, subject to compliance with a written agreement between the childcare provider and the Local Authority, which was consistent with guidance contained within the document “Following the Public Po u n d ” ; 8.3 to receive a further report on the spend of the balance of National Childcare Strategy funding in financial year 2007/08; 8.4 to receive a further report in early 2008 on the progress made by these groups towards the introduction of agreements with the Local Authority and to advise of any relevant issues which could affect the continuation of payments; and 8.5 should be considered as part of the Childcare Review.
that the future basis for the allocation of National Childcare Strategy funding
MEMBER - Patsy Gilroy left the meeting - 24 Members present
9. AUTHORITY IMPLEMENTATION OF THE NATIONAL SCHOOLS INTRANET (GLOW) - Report dated 15 October 2007 by Acting Group Manager Schools Services.
Decision
9.1 eight temporary GLOW Assistants until June 2009; 9.2 Customer Review Board, and 9.3
APPROVED the GLOW Implementation Plan including the appointment of
AGREED that the GLOW Implementation Plan be submitted to the GLOW
NOTED the issues and risks raised in the paper.
MEMBERS - Timothy Birrell, Robert McQuistan and Elizabeth Ross left the meeting - 21 Members present
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I O . MANAGEMENT INFORMATION DOCUMENT UPDATE - Report dated 5 October 2007 by Group Manager Community Services.
LEISURE AND SPORT BEST VALUE ASSESSMENT PERFORMANCE
10.1 ENDORSED the production and implementation of the Leisure and Sport performance Management Information Document; and 10.2 AGREED that Leisure and Sport should present a report detailing progress on the implementation of the Performance Management Information Planning Document to Education and Community Services Committee in one year’s time.
11. Group Manager Community Services.
YEAR OF THE HOMECOMING 2009 - Report dated 15 October 2007 by
Decision
11 .I NOTED the decisions taken by Policy Committee on 4 September 2007 in relation to Homecoming 2009; 11.2 AGREED to make a financial contribution to Homecoming 2009 in Dumfries and Galloway in each of 2008-09 and 2009-10 financial years by allocating the f21,600 previously used to fund the Festival and Events Strategy 2005-07; and 11.3 NOTED that future progress reports on Homecoming would be presented jointly to the Education and Community Services and Planning, Housing and Environment Committees.
MEMBERS -Jack Groom, Ronnie Nicholson and Doug Snell left the meeting - 18 Members present
12. Group Manager Community Services.
ANTI SOCIAL BEHAVIOUR UPDATE - Report dated 15 October 2007 by
Decision
NOTED 12.1 the present position in relation to the Council led Antisocial Behaviour Team; 12.2 the overview Report for 2006/2007 submitted to the former Scottish Executive, and the reduction in the number of Outcomes reported on for that year; 12.3 the changes to the funding processes from the new Scottish Government that are now anticipated for antisocial behaviour and wider Community Safety issues; and 12.4 AGREED to receive a further report once future reporting lines for Antisocial Behaviour, within a coherent Community Safety Strategy have been agreed.
Minute Minute
EDUCATION AND COMMUNITY SERVICES COMMITTEE
Meeting of Tuesday 20 November 2007 at 2.00pm in Council Offices, English Street, Dumfries
Present
Members Sandra McDowall (Chairman)
Gail MacGregor (Vice Chairman) lvor A Hyslop
(Leader) Patsy Gilroy
(Convener) Ian Blake
Ted Brown Ian B Carruthers
Brian Collins Michael Dickie
Gillian Dykes Jack Groom
Thomas Jacques Jeff Leaver
Ian Lindsay Jane S Maitland
Sean W Marshall John Martin
Lorna McGowan Ronnie Nicholson
Doug Snell David Stitt
Mgr Peter Magee Robert McQuistan
Canon Robin Paisley Timothy Birrell Elizabeth Ross
- Mid Galloway - Annandale North - Lochar
- Dee
Abbey Annandale North Annandale South Castle Douglas & Glenkens Annandale North Mid &Upper Nithsdale Nith Dee Lochar Annandale East Dee Annandale South Nith Lochar North West Dumfries North West Dumfries Abbey Church Rep resen tative Church Representative Church Representative Secondary Teacher Representative Primary Teacher Representative
Officials Colin Grant - Service Director, Schools Services
Sheila Armstrong - Business Manager, Community Services
I m provemen t Rachel Doherty - Operations Manager, Planning and
Carol Henshall - Service Manager, Committee and
Terry Johnson - Manager, Young People’s Support
Keith Best - Operations Manager, Quality and
support
Member Services
Service
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Chris McHardy - Service Manager, Property Services Ralston McKay - Area Principal Psychologist
Peter Nelson - Service Manager, ESWCS Property Caroline Taylor - Group Business Manager
Rhona Wells - Project Manager PPP
Apologies John Charteris - Lochar
James H Dempster - Mid & Upper Nithsdale John Dougan - Stranraer & North Rhins Alastair Witts - Nith
Alex Haswell Group Manager Corporate Support & Governance
Minute 20 November 2007 Minute
26 Members present
0.1 MEMBERS : DECLARATIONS OF INTEREST
0 Gillian Dykes declared an interest in Item 10 - Support for a Young Person with Learning Difficulties and left the meeting for this item.
0 Doug Snell declared an interest in Item 10 - Support for a Young Person with Learning Difficulties and left the meeting for this item.
I. MINUTE OF MEETING OF 23 OCTOBER 2007
Decision
AGREED
I A NEED FOR A DECISION
ITEM OF BUSINESS DEEMED URGENT BY THE CHAIRMAN DUE TO THE
Decision
AGREED to adopt a convention that minutes be first circulated electronically and thereafter enclosed with the papers for the meeting at which approval of the minutes is subject.
2. dated 12 November 2007 by Corporate Director of Corporate Services.
SCHOOLS SERVICES CAPITAL PROGRAMME FOR 2007/2008 - Report
PROCEDURE - A revised Appendix 2 was tabled
VOTE
2.1 receive via Briefcase an annual update on school rolls across the region based on the September census.
MOTION by IVOR A HYSLOP, seconded by SANDRA McDOWALL to
2.2 AMENDMENT by SEAN W MARSHALL, seconded by JEFF LEAVER to receive a bi-annual update via Briefcase and monitoring reports to Committee on school rolls and school estate.
2.3 On a vote being taken by roll call, Members voted as follows:-
Motion - 14 votes being:-
Sandra McDowall, Gail MacGregor, lvor A Hyslop, Patsy Gilroy, Ian Blake. Ian Carruthers, Brian Collins, Michael Dickie, Gillian Dykes, Jack Groom, Ian Lindsay, Jane S Maitland, Lorna McGowan and Doug Snell.
Amendment - 7 votes being:-
Ted Brown, Thomas Jacques, Jeff Leaver, Sean W Marshall, John Marshall, Ronnie Nicholson and David Stitt.
Minute 20 November 2007 Minute
Abstentions - 3 being:-
Robert McQuistan, Mgr Peter Magee and Canon Robin Paisley.
2.4 based on the September annual census;
AGREED to receive via Briefcase an update on school rolls across the region
2.2 to date; 2.3
NOTED the physical and financial progress on the Schools Fund Programme
APPROVED the proposed additional projects for inclusion in the programme;
AGREED 2.4 within the School Estate Management Plan, and submit a further report to this Committee in March 2008; 2.5 to receive a further report in January 2008 providing advice on how the Council could create a provision for Planned Preventative Maintenance;
that the School Estate Management Group should review the current priorities
NOTED 2.6 the progress on the 2A schools;
2.7 AGREED that the Sinking Fund, set up to support the PPP project, should fund the 2A schools APPRECIATING that any shortfall, established after the PPP project reached financial close, would be a charge on the Maintenance Block;
2.8 which required to be spent by February 2008;
NOTED the childcare and early years provision funding allocation of f262k,
AGREED 2.9 the proposed allocations to the voluntary and private sector partner groups which total f93,721 and represent 36% of the funding allocated (Appendix 1) 2.10 that the balance of funding of f 168,123 should be used to provide a new nursery facility at Penninghame Primary School; and 2.1 1 that, if a voluntary or private sector group declined its allocation, the funds released would be added to the local authority element.
3. dated 13 November 2007 by Service Director Schools Services.
SCHOOLS SERVICES STRATEGIC PLANNING STRUCTURE - Report
Decision
3.1 would be achieved in response to the inspection of the Education functions of Dumfries and Galloway Council, as contained in the Her Majesty’s Inspectorate of Education report of May 2007 in relation to the action points on the quality of education provision by Dumfries and Galloway Council; 3.2 Schools, Leadership and Management, Learning and Teaching and Pupil Support, to improve the support given centrally to schools (Appendix 2); and
APPROVED the Strategic Planning Structure and the scope of the work that
ENDORSED the establishment of the Strategic Groups; Ambitious Excellent
Minute 20 November 2007 Minute __
3.3 AGREED to further consider the Strategic Planning Structure at the seminar on current School Services issues, including the Inspection of Education Authorities Action Plan, on 18 December 2007.
MEMBER - Robert McQuistan left the meeting - 25 Members present
4. DUMFRIES SECONDARY SCHOOL REVIEW REMIT AND PROCESS - Report dated 13 November 2007 by Service Director Schools Services.
4.1 the remit for the review; (2) that the outcome of the Review should be the subject of a Members’ Seminar, in advance of it being considered by the Education and Community Services Committee in August 2008; and (3) that no schools would be closed as a consequence of this review without the clear agreement and support of the pupils and parents of the schools involved.
MOTION by RONNIE NICHOLSON, seconded by JEFF LEAVER to agree (1)
4.2 the remit for the review; and (2) that the outcome of the Review should be the subject of a Members’ Seminar, in advance of it being considered by the Education and Community Services Committee in August 2008.
AMENDMENT by IVOR A HYSLOP, seconded by PATSY GILROY to agree
4.3 On a vote being taken by roll call, Members voted as follows:-
Motion - 7 votes being:-
Ted Brown, Jeff Leaver, Sean W Marshall, John Martin, Ronnie Nicholson, Doug Snell and David Stitt.
Amendment - 14 votes being:-
Sandra McDowall, Gail MacGregor, lvor Hyslop, Patsy Gilroy, Ian Blake, Ian Carruthers, Brian Collins, Michael Dickie, Gillian Dykes, Jack Groom, Thomas Jacques, Ian Lindsay, Jane S Maitland and Lorna McGowan.
Abstentions - 2 being:-
Mgr Peter Magee and Canon Robin Paisley.
Decision
AGREED 4.1 4.2 in advance of it being considered by the Education and Community Services Committee in August 2008.
the remit for the review (Appendix 3); and that the outcome of the review should be the subject of a Members’ Seminar,
MEMBER - Ronnie Nicholson left the meeting - 24 Members present
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5. 13 November 2007 by Service Director Schools Services.
ST ANDREW’S PRIMARY SCHOOL PROPOSED CLOSURE - Report dated
Decision
AGREED 5.1 the new RC Primary School at Ladyacre on construction completion; and 5.2
to the closure of St Andrew’s RC Primary School with transfer of the pupils to
that this decision would to be referred to Scottish Government for ratification.
MEMBERS - Ronnie Nicholson re-entered and Ted Brown, Ian Carruthers, Patsy Gilroy, Mgr Magee and John Martin left the meeting - 20 Members present
6. YOUNG PEOPLE’S SUPPORT SERVICE - PROGRESS REPORT NOVEMBER 2007 - Report dated 14 November 2007 by Service Director Schools Services.
Decision
AGREED 6.1 arrangements for the provision of integrated support to vulnerable young people, as part of the “Behaviour Matters” Action Plan, and the result reported back to Members at their meeting in February 2008 APPRECIATING that should there be a requirement to progress decision making that a co-joined meeting be held with Social Work Services Committee in February 2008; 6.2 that temporary staff contracts be extended to 31 March 2008; and 6.3 that the review be considered by the Social Work Services Committee at its meeting on 6 December 2007 and the views expressed taken into account in the review process and outcomes.
that a review be undertaken to identify the most appropriate future
MEMBER - Patsy Gilroy re-entered the meeting - 21 Members present
7. Director Schools Services.
SCHOOLS’ MUSIC SERVICE - Report dated 13 November 2007 by Service
Decision
NOTED 7.1 that the recent Education Authority Inspection report highlighted, as an example of Good Practice, the ‘sector-leading and national successes’ of the Music Service in Dumfries and Galloway and, in particular:- 7.1 .I availability of instrumental lessons in schools in remote parts of the authority through an internationally acclaimed Video Conferencing Teaching Programme; 7.1.2 provision of newly commissioned resources for schools; 7.1.3 ongoing comprehensive training programme in Creativity and Singing for primary classroom teachers; and 7.1.4 creation of an ‘Introduction to the Instruments of the Orchestra’ DVD for all Dumfries and Galloway schools; and
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7.2 have on current service delivery.
the impact that withdrawal of funding from the Youth Music Initiative would
MEMBERS - Ted Brown re-entered and Ronnie Nicholson left the meeting - 19 Members present
8. THIRD SECTOR FUNDING 2007108 TO 2009/10: PROGRESS REPORT - Report dated 7 November 2007 by Group Manager Community Services.
Decision
AGREED 8.1 agreed at Resourcing the Voluntary Sector Ad Hoc Sub Committee on 30 January 2007; 8.2 before the annual decision making meeting on third sector funding applications in February or March 2008 and that a further report would be received in financial year 2008/09 to inform the decision making process for third sector funding for 2009/10; and 8.3 NOTED the situation concerning contracts/monitoring/internal audit and that certain funding payments were currently being withheld.
that Mossburn Community Farm had fulfilled all of the conditions that were
that the process to identify strategic partners/activities would not be completed
MEMBER - Gillian Dykes and Doug Snell declared an interest and left the meeting - 17 Members present
9. LOCAL GOVERNMENT (SCOTLAND) ACT 1973
Decision
AGREED to adopt a resolution to exclude the public from the meeting in terms of Section 50A(4) of and paragraph 4 of Part 1 of Schedule 7A to the Local Government (Scotland) Act 1973.
I O . SUPPORT FOR A YOUNG PERSON WITH LEARNING DIFFICULTIES - Report dated 13 November 2007 by Service Director Schools Services.
Decision
NOTED 10.1 the decision in principle by the Children’s Services Sub Committee in January 2007 to support the attendance of this young person at a Further Education College;
AGREED 10.2 with reluctance, and appreciating that there was no duty on the Education Authority in relation to the provision of Further Education for this young person, not to meet the costs of this placement, which were estimated at f69k for 2008/09 and f227k for the full three-year period, due to the financial pressures now facing the Council; and 10.3 that, in view of the current budget constraints, any further similar applications should not be considered for support, pending the outcome of the discussions between COSLA and the Scottish Government which would inform the development of a policy to cover such cases in an equitable and transparent way.
APPENDIX 1
Organisation
1 Kids Ahoy Childcare Centre
Early Years, Childcare and Play Capital Fund 2007/08
Bid Requested (E)
12,000
2 3 4 5
Happy Faces Nursery 11,020 Lynda Halley, Childminder 800 Little Acorns 28,000 Karen Flanagan, Childminder 798
1,500 798
Outdoor play equipment Laptop, digital camera, printer, scanner
and coDier 6 7
8
Crossmichael & Parton Playgroup 5,000 Dee Childcare 700
Moffat Childcare 29,500
1,500 700
Improvements to outside play area Outdoor play equipment and storage
shed for eauiDment
for 5-12 vear olds
1,500 1 .ooo
1,500 I Towards play & recreational equipment I
Improving facilities for out of school care Plav eauiDment and storaae
800 1 In securing outdoor play area
9 10
Annan After School Care 1,000 Kirkcolm PartnershiD Nurserv 1354 1354
1,500 Storage solutions
Creating play and recreational outdoor mace
11 Galloway Childcare'Compaiy 8,000
12 Lang holm Playcare Ltd 3,000 1,500
790
750
1,500
Storage solutions and outdoor activity equipment
Books, play equipment and children's resources (buggies)
Towards play equipment, safety clothing and pushchairs
Towards upgrading facilities, both indoors and outdoors
- 13
14
Yvonne Bell, Childminder 790
Irene McLatchie, Childminder 750
15 I Seabright Nursery 5,563
16 17
-1 8 I Lynne Williamson, Childminder I 7,780 I 1,000 I Towards improvi
Kathleen Scott, Childminder 750 750 Outdoor storage and indoor furniture Maxwelltown Playcare & Maxplay 2 (2 bids) 31,952 1,500 x 2 Towards outdoor storage equipment
ing the care and learning I 19
environment Michelle Wallace, Childminder 500 500 Towards children's play resources
20 21 22
I . I I I resources I
" Karen MU,~.,.,.., - - - Sparklers Nursery, Gretna 14,659 1,500 Towards outdoor play equipment Sparklers Nursery, Annan 6,291 1,500 Towards improving facilities and
23 24
Penny Walpole, Childminder 1,200 1,200 Towards improving facilities Sarah McAdam, Childminder 750 750 Towards storage solutions for resources
fsafetv)
equipment and flooring 1 27
I 300 I 300 I Towards outdoor eauiPment (see-saw) I
high chair) Pauline Wells, Childminder 450 450 Towards indoor and outdoor play, safety
I I , _ _ _ - - -
1,500 1 Towards improving the facility for better I - ^ ^ ^
28 I Nicola Oakes, Childminder
30
31
32
33
34
29 I Plavworks I 3,uuu I usage of space
play equipment
resources
equipment and children's furniture
outdoor safety equipment
Springholm Playgroup 1,310 1,310 Towards outdoor storage for outdoor
Ace Playgroup 750 750 Outdoor clothing, equipment and
Caroline Gamble, Childminder 700 700 Towards outdoor storage, play
Lois Bates, Childminder 1,170 1,000 Baby equipment, toys, car safety and
Kirkcudbright Pre-School Group 3,444 1,500 Improve the facilities
740 740
1,690 1,500
700 700
Georgetown Playcare Ltd +------ Moira Elliot, Childminder
Towards improving the facilities, play equipment (indoors & outdoors)
Towards upgrading facilities and storage solutions
Towards computer equipment to
35 Agnes Kettles, Childminder
16,054
800
children to use 1,500 Towards outdoor area development and
equipment for children’s sensory room 800 Towards storage equipment and play
resources
Heather Woodliff, Childminder
38 ABC Nursery
50 1 Ann Hornell, Childminder
39
40
Whauphill Playgroup
Evelyn Taylor, Childminder
I I improve the business and for older
959 storage equipment
Outdoor and indoor play and storage ea uioment
959
600 I 600 I Towards outdoor play, safety and
41
42
Michaela Bland, Childminder
Susan Moffat, Childminder 500 1,100
highchair, outdoor equip and equip for children with ASN
500 Children’s buggy (ie equipment) 1,100 AS play equipment, storage, buggy, 43 Allison Slavin, Childminder
~~~
600 1,000
600 Computer equipment for older children 1,000 Children’s equip (car/pram/buggy), baby
600 600 400 400
250 250
toys, storage, indoor and outdoor play equip
Towards securing outdoor play area Towards improving quality of equip for
chi Id ren Plav eauiPment for babies
46 47
48 49
Sheila McKeand, Childminder Lesley Brown, Childminder
Janice Campbell, Childminder Jean Galligan, Childminder 600
500
600 Outdoor equip, safety equip and storage for outdoors
500 Laptop with software for pre-school children
I"' a - . . St ran raer Busy Bees Playgroup, Corsewall Crescent, 1,000 S t ran raer Cathy Miller, Childminder 900
~
56 i 57
and outside for parents and children Towards improving facilities for parents
and also storage solutions Towards storage, play equip and IT
1,000
900
P-
Port William Playgroup
Christine Kerr, Childminder Lochmaben Playcare
Maxi Mum Child Care
k
equip
outdoor area use 6,195 1,500 To improve the facilities to enhance
700 700 Towards indoor and outdoor play equip 2,500 1,500 Towards improving the outdoor play
5,000 1,500 Towards improving facilities (expanding area
Tinv Toes Davcare Nurserv existing space)
3,600 1,500 Towards improving the outdoor are
Liza Woods, Childminder
Anne Marie Flannigan, Childminder
Jane Swanston, Childminder
Haugh of Urr Playgroup
Happy Days Nursery
(storage, safety, play equip)
solutions and equip
play equip
equip for children from 0-1 O+ age
play and IT equip
eauiD for OSC
2,066 1,500 Towards indoor and outdoor storage
3,100 1,200 To improve the outdoor area and provide
1,350 1,000 To provide indoor and outdoor play
4,950 1,500 Towards outdoor storage play equip, ,
4,198 1,500 Towards adapting facilities and providing
Bea McGregor, Childminder Glenda Riddick, Childminder
1,140 1,000 IT equip, saieiy gates for driveway 2,333 1,000 Towards storage solutions, improving
Calderbank Nursery
Kinderhouse Service Ltd
indoor space and play equip
indoor storage solutions 2,685 1,500 Towards improving outdoor space and
15,000 1,500 Towards expansion of baby care and
68
182 I
Dumfries Childminding Group
Lesley Berridge, Childminder
Joyce Moffat, Childminder
Rosemary Donovan, Childminder
Fiona Burton, Childminder
Carole Turner. Childminder Anne Connan, Childminder
Laurieknowe out of school scheme Ltd Grace Rogerson, Childminder
Annandale & Eskdale Sport and Leisure Trust
Lesley Murray, Childminder
Anne Johnstone, Childminder
Lois Lane, Childminder
Dalbeattie Plavarour, Lynn Gilston, Childminder
2,020
600
800
600
750
130 2,500
855 845
6,000
400
480
1,700
750 1,240
1,500
600
800
600
750
130 1,500
855 845
1,500 x 2
400
480
1,000
750 1.240
toddler service Towards refurbishment, storage, play
and IT equip Towards outdoor play clothing and
indoor smoke alarm Towards outdoor storage shed, indoor
storage and play equip Towards improving the safety of the
outdoor area Towards a playhouse for outdoor area,
which will double as storage Towards outdoor furniture (swing seat)
Towards a sun room (1,2,3) or improving the outdoor area
Towards indoor and outdoor play equip Towards storage equip, indoor and
outdoor play equip, outdoor clothing and car seats
(1) Newington, Annan (2) Beechgrove, Moffat
For soft play equip to be used by local groups and the wider community
Towards outdoor play equip and a roof on existing storage shed
Towards storage solutions and a lap top computer (for business)
Towards outdoor play equip (E 700 - laptop)
Play area and purchasing equip Towards improving facilities for OSC and
purchasing outdoor play equip
83
84
85 86
87
Linda Steel, Childminder
St Columba’s Playgroup
~ ~~
Penpont, Keir and Tynron Playgroup Christine Weir, YMCA (YI, Y2 and Y3)
Minnigaff Community Nursery
Total
4,000
1,000
8,500 3,000
3,500
309,481
1,500
1,000
1,500 3,000 (3 bids)
1000
93,721
To develop OSC provision (equip, storaae etc)
Towards safety flooring in toilets, replacing existing hen house and
forming a new slab pathway Towards their “new build”
Towards storage equip, indoor and outdoor Dlav eauiD.
Towards improvement of outdoor play area by creation of a doorway
APPENDIX 2
SCHOOLS SERVICES STRATEGIC PLANNING STRUCTURE
1. 0 The Chair of each group will be agreed by the SSMT; Appendix 1 0 The membership of each group should be agreed by the SSMT,
Membership should represent the broad interests of Schools Services, without the numbers becoming unwieldy;
0 Individuals may be co-opted onto a Strategic Group, or sub group, to assist with a specific short term task, out-with these arrangements with the prior approval of the chair.
MEMBERSHIP OF THE STRATEGIC GROUPS
2. The role of the groups has been developed, learning lessons from the past, to reduce and streamline the overall number of working groups in the service.
THE ROLE OF THE STRATEGY GROUPS
Role of the Ambitious Excellent Schools Strategy Group
0
0
0
To provide a strategic lead to the chairs of the three groups (L & M, L & TI and PS) which actively promotes a climate of innovation, creativity, ambition and excellence throughout Dumfries and Galloway Schools. To oversee the three strategic Groups in order to support schools to improve the quality of education and raise levels of achievement of all learners To strategically build capacity by empowering the three strategic groups to deliver outcomes at a local level To plan relevant actions required to deliver the strategic priorities of Ambitious Excellent Schools and the values and beliefs that guide the EIP. To ensure that cross-cutting issues are appropriately dealt with; To liaise with the multi-agency planning and delivery groups to support the ICSP; To identify areas for improvement and to make recommendations for action to the SSMT; To monitor the implementation of specific support to schools by the three Strategy Groups. To act as a filter to other external initiatives;
Role of the Leadership and Management, Learning and Teaching, Pupil Support Strategy Groups
0 To plan relevant actions required to deliver the strategic priorities as delegated for the assigned drivers within the values and beliefs that guide the EIP.
0 To strategically build capacity and support the delivery of outcomes at a local level 0 To strategically lead support for the implementation of agreed priorities 0 To ensure that the strategic group operates in an open, accountable and responsive way 0 Contribute to a review of the effectiveness of the strategic structure in supporting schools; 0 To delegate development tasks to local area groups for the benefit of all schools 0 To strategically support schools to share and celebrate interesting and innovative practice
3. ROLE OF THE CHAIR The overall Ambitious Excellent Schools Strategic Group will be chaired by the Director of Schools Services whilst each of the three Strategy Groups will be chaired by one of the Operation Managers of Schools Services. A key role of the chair of each group is to inspire
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APPENDIX 2
group members through effective leadership in the group and representing the groups’ work at SSMT. It is important that each Strategic Group operates with a sense of collective responsibility. The appointment and definition of the role of the Chair should not create an assumption that the Group is being organised and ‘run’ solely by that person; the reality is that, for the group to succeed, it must be seen as ‘everybody’s business’.
The role of the Chair will benefit from an approach that combines such characteristics as - 0 considering organisational issues across and upwards, rather than only downwards in the
work of the group 0 influencing and motivating others, in the group and beyond 0 creating and assembling resources, supported by the SSMT, from all relevant national
initiative sources 0 building stronger teamwork across Schools Services
The role of the Chair is therefore to - 0 Ensure that the group fulfils the roles as set out above; 0 Ensure that the group pays appropriate attention to the relevant national support networks
and cross-cutting issues in its work; 0 Lead the discussion about the importance of development and delivery of actions to
implement the strategic priorities set out in the EIP; 0 Facilitate the effective contribution of all group members and ensure that collaborative
communication is established with the other strategic groups; 0 Represent the work of the group and provide accurate, timely and clear information to, and
from, the SSMT; Ensure effective communication with staff and service users on the actions of the group;
0 Arrange regular evaluation of the group’s performance against the action plan for the key strategic priorities, and (if required) individual contributions.
4. ROLE OF THE MEMBERS Group members will:
Ensure that the group fulfils the roles as set out above; Represent the interests of particular parts of the service, not their own personal views; Maintain knowledge of any changing context within their service, including advising on relevant Statutory Guidance and bring this to the group, contributing constructively and effectively to the group’s debate; Ensure that the group pays appropriate attention to the relevant national support networks and cross-cutting issues in its work; Communicate with the sector of the service they represent on the actions and objectives of the strategic group; Group members therefore need to determine the communication mechanisms to reach all parts of the service they represent and to take soundings from their sectors to the proposals put forward by the group. Be mutually accountable for the actions of the group and work SMART Take the lead on specific aspects of the work plan. All group members must contribute and challenge work in progress. When decisions are reached within the group, all members must line up behind the decision and promote and communicate positively, so that a consistent message is given.
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APPENDIX 2
STRATEGY GROUP Ambitious Excellent Schools Leadership and Management Learning and Teaching Pupil Support Literacy / Numeracy (Sub group of L & T) Other area sub aroutx
5. OCCASIONAL SUBSTITUTION OF MEMBERS It is anticipated that members will invest in continuity of the Strategy Groups’ work and accordingly ensure regular attendance. Accepting that, by exception, this may not be possible, in the interests of such continuity the following may apply - 0 Members of the group should send a suitable substitute if they cannot attend an
occasion a I meeting ; 0 Members should notify the Chair of the group as soon as this is known; 0 Substitutes should adopt the role of participant, have authority to contribute fully to the
meeting and therefore should be fully briefed before the meeting and de-briefed after it.
CHAIRPERSON Colin Grant Rae Doherty Keith Best John McVie/Andy Pattie To be appointed when necessary To be amointed when necessarv
The Chair should be aware of the continuing non-attendance of any member and discuss this with them directly.
69. GETTING THE BEST OUT OF THE GROUP - EFFECTIVE STRATEGIC GROUPS A. WORKING WITH PURPOSE 0 The overriding purpose of the group is to develop improvements in outcomes as the
starting point; 0 Each Strategic Group will, at least, have an Action Plan for the EIP priorities consistent
with its purpose; 0 The Action Plan will specify appropriate CPD opportunities and support mechanisms to
assist schools in their engagement with the aimed-for service improvements which children, young people and families will experience as a result of the Group’s work;
CHAIRS OF STRATEGY GROUPS NOVEMBER 2007
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APPENDIX 2
INITIAL SCOPE OF STRATEGY GROUPS
THE LEADERSHIP AND MANAGEMENT-
0
0
0
0
0
0
0
0
0
0
Standard for Headship Leadership, Management staff development opportunities Coaching and mentoring Interview procedures for HT posts Professional Review and Development for all staff S t a nd a rd for Reg ist ra t io n Com pe te n cies - g u id an ce Networking Headteacher forum for consultation and decision making Professional Development opportunities for centrally deployed staff Qua Ii ty Improvement issues
THE LEARNING AND TEACHING STRATEGY GROUP
0 Learning and Teaching Policy 0 A Curriculum for Excellence
Journey to Excellence 0 Literacy Strategy
Numeracy Strategy Assessment is for Learning Performance monitoring
0 Quality Improvement Issues
PLANNING AND IMPLEMENTATION OF:
PUPIL SUPPORT 0 Pupil support guidance
Behaviour Matters 0 Exclusions
Gender Equalities Quality Improvement Issues Transitions
0 Not in Education, Employment or Training (NEET)
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APPENDIX 3
Remit to be considered by the Education and Community Services Committee Review to be considered by the Education and Community Services Committee
Dumfries Secondary School Review Remit
November 2o07
July 2o08
I. Objective
To bring forward proposals to the Education and Community Services Committee as to how the future needs of secondary educational can be met in Dumfries, taking into account the existing provision and the "Smarter Schools S t a n d a rd " .
2. Timescale
3. Resources
The Smarter Schools Team will lead on the Review with support from:
Schools Services Management Team Property Services Service Manager ESWCS Property 4 Dumfries Secondary School Headteachers
Consultations with:
Elected Members MPs / MSPs Community Councils Police Parent Councils Principal - Dumfries and Galloway College Universities in the Crichton Campus Parents Pupils School staff Trade Unions (teaching and non-teaching) Area Manager Economic Regeneration Strategic Planning Roman Catholic Church
Factors to take into account:
Service Delivery:
APPENDIX 3
'P Roll projections (including demographic trends; staying on rates; extra-territorial movements; Reporter's conclusion on the Nithsdale Local Plan / new house building; sensitivity analysis)
'P Aims of a Curriculum for Excellence 'P School service delivery models (including potential for all-through
schools; RC secondary provision - separate school or separate zone within another school)
'P Links to related services (Pupil Support - Learning and Behaviour; Crannog Provision; vocational courses; Dumfries and Galloway College; Crichton campus)
> Integration with community use (formal and informal) and unrelated services (e.g. services for older people)
'P Unit service costs - f/pupil 'P Sustainability 'P Options for service delivery
0 Existing Asset Performance: 'P Statutory Performance Indicators of existing schools (for AMP these
are Suitability, Condition and Accessibility) 'P Requirements of relevant legislation 'P Inspection reports (INEA, Care Commission, etc) 'P KPls for AMP (Suitability, Condition, Sufficiency / Utilisation,
Accessibility, Environmental impact and FM Unit costs) > The green agenda (energy efficiency, carbon footprints) 'P Overall assessment of the availability of existing buildings to meet
future service delivery options
0 New-build Opportunities: 'P Requirements as part of future service delivery options 'P Site availability (costs; compulsory purchase; suitability; planning
constraints; access - pedestrian and vehicular) 'P Costs (initial investment, lifecycle costs, FM costs, potential
reductions) 'P Funding opportunities (Prudential borrowing, PPP, Trust, NPDO,
capita I receipts)