Election Night Results and Reporting Webinar

transcript

Application OverviewElection Results Reporting provides an easy and just-in-time reporting of Statewide and Municipal

election results. It is designed to automate all aspects of publishing, maximizing productivity and increased accuracy of election results.

Application Users: Registrars Town Clerks Moderators Head Moderators Public

Application Features:Smart phone browser based user interfaceEasy and efficient candidate management for Towns / MunicipalitiesEasy setup of cross endorsements / candidatesEasy data entry of election results from the polling placesReal time publishing of unofficial election results from polling placesAutomatic generation of Moderator’s ReturnAutomatic allocation of unknown votes to cross endorsed candidatesAutomatic tabulation of Head Moderator’s ReturnInstant mobile phone updates to citizens of election resultsRich user interface for citizens to view the election results

How to setup Moderators & Head Moderators user account

This training section is designed for the Registrars to demonstrate :

To access CTENR application: The user will open internet browser e.g. Internet Explorer Enter this URL https://ctenr.pcctg.com Enter their Username Enter their Password Click on “Login” button to access

Login Screen:

This screen is designed for the users to login to the application

Dashboard

Upon successful login, the user will be brought to this screen

Dashboard

Clicking on the View Grids Report, here is a sample of the ballot

Process flow to add the moderators: The Registrar would click on “Maintenance” tab to expand the menuThen click on “Maintain Moderator Users” to add/update Moderator(s)System will navigate the Registrar to the “Maintain Moderator” screen

How to add Moderators

Maintain Moderator Screen

Process flow to add the moderators: Then click on “Add Moderator” button to continue

Maintain Moderator Screen:

Select Moderator’s Role: Regular Moderator Regular or Absentee Moderator Absentee Moderator

Maintain Moderator Screen:

They must provide all required information of the Moderator marked as “*” to register

Maintain Moderator ScreenHow to add Moderator as a Head Moderator

Note: Head Moderator can be added by assigning the dual roles to the Moderator from the current screen or from the “Maintain Head Moderator” screen

Maintain Moderator Screen:Confirmation page

Process flow to add Head Moderator: The Registrar would click on the “Maintenance” tab to expand the menuThen click on “Maintain Head Moderator Users”System will navigate the Registrars to the “Maintain Head Moderator” page

How to add Head Moderator?

Maintain Head Moderator Page…

Enter all required information marked as “*” to add the Head Moderator

Maintain Head Moderator Screen:Confirmation page

How to prepare and submit a return

This part of the training demo is designed for the Moderators to demonstrate :

Login Screen: This screen is designed for the users to login to the application

Moderator’s Return… Certificate for the Opening of the Polls

Process flow to certify polls opening procedure: This screen is designed for the Moderators to certify the polls opening procedureEnter Seal number (Optional)Check the box to certify the opening procedureEnter both the registrar’s nameClick on the “Proceed to CERTIFICATE for CLOSING of the Polls” button to continue

Moderator’s Return… Certificate for Closing of the Polls

Process flow to certify polls closing procedure: This screen is designed for the Moderators to certify the Polls Closing procedures 1.Enter Seal number (Optional)2.Enter tabulator processed absentee ballot count (Optional)3.Enter number on the Public counter (Optional) 4.Enter Ballot transfer case and tabulator carrying case seal numbers (Optional)

Moderator’s Return… Certificate for Closing of the Polls

Process flow to certify polls closing procedure: 1.Check the box to certify the polls closing procedure2.Enter both of the registrars’ names3.Click on the “Proceed to Official Checker’s Certificate” button to continue

Moderator’s Return… Official Checker’s Certificate

Process flow for Official Checker’s Certificate:This screen is designed for the Moderators to enter counts for:Overseas ballot applicants from the official check listAbsentee ballots from the official check listSupplemental list of overseas ballotsThose who voted in person

Moderator’s Return… Official Checker’s Certificate

Process flow for Official Checker’s Certificate:This screen is designed for the Moderators to enter the Absentee, Overseas, and in Person votes count 1.Enter total names on the official and supplemental list2.Enter total votes on the official checklist as voted absentee or “0”3.Enter total votes on supplemental list as having voted by Overseas Ballot or “0”4.Enter total votes as voted in person (Optional)5.Enter Registrars and checkers information6.Click on the “Proceed to Tally Sheet” button to continue

Moderator’s Return… Tally Sheet

Moderator’s ReturnTally Sheet

Process flow for Moderator’s Tally Sheet:This screen is designed for the Moderators to enter the votes count for each office by the candidatesEnter the Absentee Ballot Count (if any), Presidential count (if applicable), and Overseas Ballot count (if any)Note: for Regular Moderator’s Return: Absentee + Presidential + Overseas = Absentee + Overseas count in Official Checker Certificate

Moderator’s Return…Tally sheet

Process flow for Moderator’s Tally Sheet:Enter rejected votes (if any)Note: for Regular or Absentee Moderator’s Return: Number Counted = Absentee + Overseas count in Official Checker Certificate Enter the count in the grid

Moderator’s Return…Tally Sheet

Process flow for Moderator’s Tally Sheet:Click on the “Proceed to Certify Absentee Ballot Count” button to continue

This screen is designed for the Moderator to certify the Absentee Ballot count

Moderator’s ReturnCertificate of Absentee Ballot Count

Process flow for Certificate of Absentee Ballot Count:This screen is designed for the Moderator to certify the Absentee Ballot Counta. Enter Absentee Ballot received (if any)b. Enter Overseas Ballot received (if any)c. Enter Presidential ballot (if applicable)d. Enter Absentee ballot counted by Tabulator (optional)e. Enter Absentee ballot counted by hand (if any)g. Enter rejected ballot count (if any)

Moderator’s ReturnCertificate of Absentee Ballot Count

Process flow for Certificate of Absentee Ballot Count:This screen is designed for the Moderator to certify the Absentee Ballot CountThey would enter their name to attest the Certificate of the Absentee Ballot CountClick on the “Submit Ballot Count” button to submit the return

Moderator’s Return Confirmation page

Confirmation screen:Optionally, click on the “Print Moderator’s Return” button to view and print the returnClick on the “Done” button to exit

How to submit a Head Moderator’s return

This part of the training demo is designed for the Head Moderators to demonstrate :

Head Moderator’s ReturnSelect Role

Select Role Screen:This screen will be displayed only if the Head Moderator has dual rolesThey would select “Head Moderator” radio button Then click on “Proceed” button to continue

Select Election:They would select election from the drop downClick on the “search” button to continue

Head Moderator’s ReturnSelect Election

Head Moderator’s ReturnConsolidated Tally Sheet

Head Moderator’s return process flow:This screen is designed for the Head Moderators to review and certify the consolidated moderator’s returnTo review the consolidated votes count, please click on the “View Distribution” link to view the distributed count by polling place Click on the “Proceed to Checker’s Certificate Totals” to continue

Head Moderator’s Return…

Sample Distribution List

Head Moderator’s Return…Official Checker’s Certificate

Head Moderator’s return process flow:This screen is designed for the Head Moderators to review and certify the Official Checker’s CertificateFirst the Head Moderator would review the vote countEnter the Registrars and Checkers informationThen click on the “Proceed to certificate of Absentee Ballot Counts” to continue

Head Moderator’s Return…Absentee Ballot Report

Head Moderator’s return process flow:This screen is designed for the Head Moderators to review and certify the Report of Absentee BallotsThey would review and click on the “Proceed to Certification” button to submit the return

Head Moderator’s return process flow:This screen is designed for the Head Moderators to certify the returnThey would check the box and enter name to electronically sign and certify the returnEnter contact numberThen click on the “Submit the results to Secretary of the State” button to submit the return

Head Moderator’s Return…Certification page

Head Moderator’s Return…Confirmation page

Confirmation screen:Optionally, they can click on the “Print Head Moderator’s Return” button to view and print the return The system has the ability to upload the scanned image of the original Head Moderator’s return to the SOTS’ Office electronicallyThis eliminates faxing the return to the SOTS in the futureWhen they are ready, they can click on the “Done” button to return to the Dashboard

Thank You !

Election Night Results and Reporting Webinar

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