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Emergency Management Emergency Management Performance Grant Performance Grant (EMPG) Program(EMPG) Program
Rachel SovaRachel SovaWashington Military Department Washington Military Department Emergency Management DivisionEmergency Management Division
The BasicsThe Basics
Purpose: Sustaining and enhancing Purpose: Sustaining and enhancing the effectiveness of emergency the effectiveness of emergency management programsmanagement programs
Funding provided by Department of Funding provided by Department of Homeland SecurityHomeland Security
Funds provided to all 50 states on an Funds provided to all 50 states on an annual basis annual basis
Each state determines how the funds Each state determines how the funds will be distributed will be distributed
General RequirementsGeneral Requirements Requires a 50/50 match in non-federal Requires a 50/50 match in non-federal
resourcesresources
Compliance with the National Incident Compliance with the National Incident Management System (NIMS)Management System (NIMS)– EMD NIMS Coordinator: Jim KadrmasEMD NIMS Coordinator: Jim Kadrmas
(253) 512-7027 or (253) 512-7027 or J.Kadrmas@emd.wa.govJ.Kadrmas@emd.wa.gov
Compliance with Buy American ActCompliance with Buy American Act
Specific Required ActivitiesSpecific Required Activities
Must develop & update Comprehensive Must develop & update Comprehensive Emergency Management Plan (CEMP)Emergency Management Plan (CEMP)– Dave Hall, Planning Coordinator Dave Hall, Planning Coordinator
(253) 512-7057, D.Hall@emd.wa.gov (253) 512-7057, D.Hall@emd.wa.gov
Must conduct communications planning Must conduct communications planning and testingand testing– Don Miller, Telecommunications Manager Don Miller, Telecommunications Manager
(253) 512-7035, (253) 512-7035, D.Miller@emd.wa.govD.Miller@emd.wa.gov
Specific Required Activities (cont.)Specific Required Activities (cont.)
Must have a public education programMust have a public education program– LuAn Johnson,LuAn Johnson, Public Education Manager Public Education Manager
(253) 512-7047, (253) 512-7047, L.Johnson@emd.wa.gov L.Johnson@emd.wa.gov
Must conduct one exercise per yearMust conduct one exercise per year– Jerry Jenson, Exercise Program Manager Jerry Jenson, Exercise Program Manager
(253) 512-7045, (253) 512-7045, G.Jenson@emd.wa.govG.Jenson@emd.wa.gov
Allowable Activity CategoriesAllowable Activity Categories
1.1. PlanningPlanning: Developing & enhancing a : Developing & enhancing a variety of emergency management variety of emergency management plansplans
2.2. OrganizationOrganization: Support of day-to-day EM : Support of day-to-day EM staffing, operations & activitiesstaffing, operations & activities
3.3. EquipmentEquipment: Must be on authorized : Must be on authorized equipment list equipment list www.rkb.mipt.orgwww.rkb.mipt.org
Allowable Activity CategoriesAllowable Activity Categories
4.4. TrainingTraining: Develop, deliver, evaluate : Develop, deliver, evaluate and attend EM trainingand attend EM training
5.5. ExercisesExercises: Design, develop, conduct, : Design, develop, conduct, and evaluate HSEEP compliant EM and evaluate HSEEP compliant EM exercisesexercises
6.6. Management & AdministrationManagement & Administration: Up to : Up to 3% of award can be used to manage 3% of award can be used to manage the contract fundsthe contract funds
Eligible ApplicantsEligible Applicants Local & Tribal Emergency Management Local & Tribal Emergency Management
Organizations (RCW 38.52)Organizations (RCW 38.52) Established by resolution or ordinance Established by resolution or ordinance
passed by the legislative bodypassed by the legislative body Resolution should include Resolution should include
(WAC 118-30-050)(WAC 118-30-050)::– How costs of org will be providedHow costs of org will be provided– That the org will have a DirectorThat the org will have a Director– Director’s responsibilitiesDirector’s responsibilities
Required Application Required Application SubmissionsSubmissions
1.1. Copy of Copy of ordinance/resolutionordinance/resolution establishing establishing agencyagency
2.2. Separate Separate budgetbudget for the emergency for the emergency management program with local/tribal management program with local/tribal funding break-downfunding break-down
3.3. Job DescriptionsJob Descriptions for all EM personnel for all EM personnel4.4. Organizational Organizational ChartChart for EM Agency for EM Agency5.5. Scope of workScope of work detailing activities to be detailing activities to be
conducted during contract periodconducted during contract period6.6. Indirect Rate Agreement, if applicableIndirect Rate Agreement, if applicable
Process for Distributing EMPG Process for Distributing EMPG
WAC 118-09-040 provides for the WAC 118-09-040 provides for the distribution of EMPG fundsdistribution of EMPG funds
Awards based on how much Awards based on how much local/tribal funding committed to EMlocal/tribal funding committed to EM
Each applicant receives the same Each applicant receives the same matching percentagematching percentage
Award amounts change each year Award amounts change each year depending on amount available and depending on amount available and number of applicantsnumber of applicants
Award CalculationAward Calculation To determine the % match…To determine the % match…Federal funding available Federal funding available ÷ Total local/tribal funds budgeted for all ÷ Total local/tribal funds budgeted for all
applicants = % matchapplicants = % match
example:example: $2,000,000 ÷ $10,000,000 = 20%$2,000,000 ÷ $10,000,000 = 20%
Local/Tribal EM budget x % match = $ EMPG Local/Tribal EM budget x % match = $ EMPG Award $Award $
example: $35,000 x 20% = $7,000example: $35,000 x 20% = $7,000
Prior Year’s Match Percentage:Prior Year’s Match Percentage:2005: 19.8%2005: 19.8%2006: 18.4%2006: 18.4%2007: 21.4%2007: 21.4%2008: 19.1%2008: 19.1%
Funding HistoryFunding History
Federal Award Federal Award YearYear
Total EMPG Total EMPG AwardAward
Amount Passed Amount Passed ThroughThrough
20052005 $3,459,280$3,459,280 $2,160,650$2,160,650
20062006 $3,535,440$3,535,440 $2,191,983$2,191,983
20072007 $3,860,704$3,860,704 $2,393,637$2,393,637
2007 - Supp2007 - Supp $995,027$995,027 $618,450$618,450
20082008 $5,878,853$5,878,853 $3,644,889$3,644,889
Funding ScheduleFunding Schedule October 1, 2008October 1, 2008 – Federal Fiscal Year Begins – Federal Fiscal Year Begins November 15, 2008November 15, 2008– Expected EMPG Guidance – Expected EMPG Guidance
Release by DHSRelease by DHS December 2008December 2008– State EMPG Application – State EMPG Application
Submitted to DHS by WA EMDSubmitted to DHS by WA EMD January 2009January 2009– Local/Tribal EMPG Application – Local/Tribal EMPG Application
Developed by EMDDeveloped by EMD February/March 2009February/March 2009– Local/Tribal Application – Local/Tribal Application
PeriodPeriod April 2009April 2009 –EMPG Contracts distributed with –EMPG Contracts distributed with
back-date to October 1back-date to October 1 December 31, 2009December 31, 2009 – Local/Tribal EMPG – Local/Tribal EMPG
Contracts EndContracts End
Electronic Grant Management Electronic Grant Management System (e-GMS)System (e-GMS)
https://fortress.wa.gov/mil/https://fortress.wa.gov/mil/gms/gms/portal.aspgms/gms/portal.asp
Website requires a user Website requires a user name and passwordname and password
Application is completed Application is completed onlineonline
Attachments are uploaded Attachments are uploaded or mailed/faxed separately or mailed/faxed separately
Allowable Expenses: ExamplesAllowable Expenses: Examples Salaries/Benefits for EM staffSalaries/Benefits for EM staff O/T & Backfill for planning, training, exercises, or M&AO/T & Backfill for planning, training, exercises, or M&A Full or part-time contractorsFull or part-time contractors Recruitment costs for open positionsRecruitment costs for open positions Communications costs (phones, faxes, postage, etc.)Communications costs (phones, faxes, postage, etc.) Materials & Supplies (copies, publications, etc.)Materials & Supplies (copies, publications, etc.) Facility Costs (utilities, rental costs, etc.)Facility Costs (utilities, rental costs, etc.) Travel costs (lodging, per diem, transportation)Travel costs (lodging, per diem, transportation) Volunteer Costs (CERT, Vista)Volunteer Costs (CERT, Vista) Warranties and Maintenance w/in contract periodWarranties and Maintenance w/in contract period Installation of allowable equipmentInstallation of allowable equipment
Unallowable Expenses: ExamplesUnallowable Expenses: Examples Supplanting of local/tribal fundingSupplanting of local/tribal funding Funding traditional public safety dutiesFunding traditional public safety duties Unallowable equipmentUnallowable equipment Costs of general use vehiclesCosts of general use vehicles O/T or backfill for activation costsO/T or backfill for activation costs Entertainment or social activitiesEntertainment or social activities Fines or penalty feesFines or penalty fees Tuition for higher educationTuition for higher education Self-insurance reserve fundsSelf-insurance reserve funds Stockpiles of supplies for preparedness kitsStockpiles of supplies for preparedness kits
How to Apply?How to Apply?1.1. Provide Contact Information to EMDProvide Contact Information to EMD
2.2. Meet Eligibility RequirementsMeet Eligibility Requirements
3.3. Submit Necessary Application Submit Necessary Application InformationInformation
If all of the above are complete then If all of the above are complete then Funding is Awarded!Funding is Awarded!
ResourcesResources
EMD EMPG Grant Webpage: EMD EMPG Grant Webpage: www.emd.wa.gov/grants/grants_empg.shtmlwww.emd.wa.gov/grants/grants_empg.shtml
EMPG Program Guidance:EMPG Program Guidance:www.fema.gov/emergency/empg/empg.shtm www.fema.gov/emergency/empg/empg.shtm
DHS Financial Management Guide:DHS Financial Management Guide:www.ojp.usdoj.gov/odp/docs/Financial_Management_Guidwww.ojp.usdoj.gov/odp/docs/Financial_Management_Guide.pdfe.pdf
Resources (continued)Resources (continued)
OMB Circular A-87OMB Circular A-87
www.whitehouse.gov/omb/circulars/www.whitehouse.gov/omb/circulars/
WAC 118 Emergency ManagementWAC 118 Emergency Management
apps.leg.wa.gov/wac apps.leg.wa.gov/wac
RCW 38.52 Emergency ManagementRCW 38.52 Emergency Managementapps.leg.wa.gov/rcwapps.leg.wa.gov/rcw
QuestionsQuestions
Contact Information:Contact Information:
Rachel Sova, EMPG Program ManagerRachel Sova, EMPG Program Manager
Emergency Management DivisionEmergency Management Division
(253) 512-7064(253) 512-7064
r.sova@emd.wa.govr.sova@emd.wa.gov