Post on 02-Feb-2016
description
transcript
18 January 201118 January 2011 11
ITO, SSS, COA
eNGAS Enhancements Version 1.2.2
18 January 201118 January 2011 22
ITO, SSS, COA
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
System System SetupSetup
Accounts Accounts ClassificationClassification
General Ledger General Ledger AccountAccountSubsidiary Ledger Subsidiary Ledger (SL) Account(SL) Account
Read-only access for Read-only access for usersusers
Read-only access for Read-only access for usersusersSL Deactivation (only SL Deactivation (only those without balances those without balances can be deactivatedcan be deactivatedDrag and drop sub-Drag and drop sub-accountsaccountsDrag and drop SLDrag and drop SLInsert new Sub-accountsInsert new Sub-accountsDelete Sub-accountsDelete Sub-accounts
18 January 201118 January 2011 33
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
System System SetupSetup
Responsibility Center Responsibility Center (RC)(RC)Debtor/CreditorDebtor/Creditor
Supporting Documents Supporting Documents (SD)(SD)
Cash Flow EntryCash Flow Entry
Government Equity Government Equity EntryEntry
RC DeactivationRC DeactivationCombined list of debtors and Combined list of debtors and creditorscreditorsList of SDs was edited to List of SDs was edited to remove duplicate records.remove duplicate records.Includes only those SDs Includes only those SDs which are actually used by which are actually used by agencies.agencies.Automatic assignment of Automatic assignment of code when adding new SDcode when adding new SDDefines format of Statement Defines format of Statement of Cash Flowsof Cash FlowsDefines format of Statement Defines format of Statement of Government Equityof Government Equity
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 44
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
TransactioTransactionn
Journal Journal Entry Entry Voucher Voucher (JEV)(JEV)
SL DetailsSL DetailsSub-account summarySub-account summaryAdd to ListAdd to ListImport from JEV TransactionsImport from JEV TransactionsTrapping/Blocking of SLs without Trapping/Blocking of SLs without specified due datespecified due datePrompt message if an RC is Prompt message if an RC is applicable to the succeeding applicable to the succeeding nominal accounts (old version only nominal accounts (old version only prompts when the first entry was prompts when the first entry was provided with RC)provided with RC)
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 55
ITO, SSS, COA
MenuMenu Sub-Sub-menumenu Enhancements/FeaturesEnhancements/Features
TransactioTransactionn
Journal Journal Entry Entry Voucher Voucher (JEV)(JEV)
Negative balance for cash and inventory Negative balance for cash and inventory accounts is not allowedaccounts is not allowedSelective selection of records (e.g., use Selective selection of records (e.g., use of Control key to select several non-of Control key to select several non-sequential records in the Search Engine)sequential records in the Search Engine)Default selection of fund for users who Default selection of fund for users who have access to one particular fund only have access to one particular fund only (e.g., R.A-General Fund). List of Funds (e.g., R.A-General Fund). List of Funds window is no longer shown.window is no longer shown.Details for multiple claims at different Details for multiple claims at different periods may be entered in the Particulars periods may be entered in the Particulars column of the SL detail data entry screen column of the SL detail data entry screen as well as in the Particulars column of the as well as in the Particulars column of the Index of Payment DetailsIndex of Payment Details
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 66
ITO, SSS, COA
MenuMenu Sub-Sub-menumenu Enhancements/FeaturesEnhancements/Features
TransactiTransactionon
JEV JEV Review Review and and ApprovalApproval
Added the following columns: Added the following columns: “Remarks” and “Last Remarks “Remarks” and “Last Remarks From”From”JEV Look-upJEV Look-upOption to show only those JEVs Option to show only those JEVs prepared by the user (logged in) prepared by the user (logged in) View SLView SLAdd NotesAdd NotesView NotesView NotesFiltering by UserFiltering by User
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 77
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/FeaturesTransactioTransactionn
JEV Review JEV Review and Approvaland Approval
Forwarding Forwarding Balances/ Balances/ Closing of Closing of FundsFunds
Locking of ApprovalLocking of ApprovalJEV Date can be changed within JEV Date can be changed within specific month onlyspecific month onlyFunds (same book) can be edited Funds (same book) can be edited with trapping/blockingwith trapping/blockingClosing of Funds is now in Wizard Closing of Funds is now in Wizard type windowtype windowAdded security access login form Added security access login form where the user needs to log and enter where the user needs to log and enter his/her password his/her password Forwarding of AR/AP SLsForwarding of AR/AP SLs
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 88
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
TransactionTransaction Generate Generate Depreciation Depreciation ScheduleSchedule
PPE items not included in PPE items not included in the depreciation for a the depreciation for a specific month can be specific month can be generated, thus, generated, thus, preventing the users in preventing the users in doing the manual doing the manual computation of computation of depreciationdepreciation
Transfer Transfer PPE PPE Accountable Accountable OfficeOffice
Tracks transfer of PPE Tracks transfer of PPE from old to new RCfrom old to new RC
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 99
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
QueryQuery Journal Entry Journal Entry VoucherVoucher
Repair History of Repair History of PPEPPE
Searching by GL AccountSearching by GL AccountSorting by JEV No.; JEV DateSorting by JEV No.; JEV DateAdditional columns in the list of JEVsAdditional columns in the list of JEVs
– JEV DateJEV Date– Prepared byPrepared by– AmountAmount
Another filtering by “which prepared by”Another filtering by “which prepared by”
Additional columns for repair details Additional columns for repair details – Acquisition CostAcquisition Cost– Responsibility CenterResponsibility Center– PPE Repair by Date RangePPE Repair by Date Range
Allows viewing of details by double Allows viewing of details by double clicking the PPE itemclicking the PPE item
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1010
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
QueryQuery Inventory ScheduleInventory Schedule
PPE SchedulePPE Schedule
Schedule of SL Schedule of SL BalancesBalances
Allows sorting of records by Code and Allows sorting of records by Code and DescriptionDescriptionAllows sorting of records by Code and Allows sorting of records by Code and DescriptionDescriptionAllows filtering of recordsAllows filtering of records
– Fully DepreciatedFully Depreciated– Over Depreciation (lapses of old Over Depreciation (lapses of old versions, no longer allowed in versions, no longer allowed in 1.2.2)1.2.2)– Not fully depreciatedNot fully depreciated– Not depreciableNot depreciable
Allows sorting of records by Code/ Allows sorting of records by Code/ DescriptionDescriptionOption to display RC (in nominal Option to display RC (in nominal accounts)accounts)
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1111
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
QueryQuery Recorded Recorded Supporting Supporting DocumentsDocuments
Accountability Accountability Verification SlipVerification Slip
Summary of Summary of Income/ExpenseIncome/Expense
Schedule of Schedule of AR/APAR/AP
JEV PrintingJEV PrintingAllows display and printing Allows display and printing
Allows printing of report by:Allows printing of report by:–All employees/creditorsAll employees/creditors–All funds or booksAll funds or books–Date RangeDate Range
Allows selection of paper size for Allows selection of paper size for viewing/printingviewing/printing
Inclusion of column for “Not Yet Due” Inclusion of column for “Not Yet Due” accountsaccountsAllows selection of paper size for Allows selection of paper size for viewing/printingviewing/printingSpecific JEV liquidationSpecific JEV liquidation
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1212
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
ReportReport Financial StatementsFinancial Statements
–Comparative Comparative Balance Sheet, Balance Sheet, –Statement of Statement of Income and Income and ExpensesExpenses–Statement of Statement of Cash FlowsCash Flows
Journal/LedgersJournal/Ledgers–General LedgerGeneral Ledger–Subsidiary LedgerSubsidiary Ledger
Selection of multiple funds/booksSelection of multiple funds/books
Option to include Option to include “Increase/Decrease” and “Percent” “Increase/Decrease” and “Percent” ColumnsColumns
Shrink ParticularsShrink ParticularsAllows filtering by:Allows filtering by:
–with balanceswith balances–with zero balancewith zero balance
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1313
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
UtilityUtility Import/Export Cash Import/Export Cash FlowsFlows
Import/Export Import/Export Government EquityGovernment Equity
Account Account ConfigurationConfiguration
Performance Performance ReportReport
Facility to import/export Statement of Facility to import/export Statement of Cash Flows from/to Excel fileCash Flows from/to Excel file
Facility to import/export Statement of Facility to import/export Statement of Government Equity from/to Excel fileGovernment Equity from/to Excel file
Limited access to Limited access to With Subsidiary With Subsidiary AccountAccount
Printing of the Report per Book/FundPrinting of the Report per Book/FundIncludes Cancelled JEVsIncludes Cancelled JEVs
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1414
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
UtilityUtility User Access by User Access by FundFund
Cash Accounts by Cash Accounts by FundFund
Activate Last Activate Last SearchSearch
Audit TrailAudit Trail
Limit Access of users by Fund (JEV Limit Access of users by Fund (JEV preparation)preparation)
Limit the Cash Accounts by FundLimit the Cash Accounts by Fund
Retain and show the last word Retain and show the last word searched in SEARCH facilitysearched in SEARCH facility
Audit Trail with option to print/clean up Audit Trail with option to print/clean up and creation of CSV Fileand creation of CSV File
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1515
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
UtilityUtility OptionsOptions
Reopening of Reopening of BooksBooks
Archive/Restore Archive/Restore TransactionsTransactions
Month End Closing – setting up of Month End Closing – setting up of month/year-end datemonth/year-end dateAllows only preparation of JEVs after the Allows only preparation of JEVs after the set-up of dateset-up of date Books can only be reopened if there are Books can only be reopened if there are still JEVs that have to be preparedstill JEVs that have to be preparedAccess should only be given to the Chief Access should only be given to the Chief AccountantAccountantAdded security access login form where the Added security access login form where the user needs to log and enter his/her passworduser needs to log and enter his/her passwordFacility to archive/restore previous Facility to archive/restore previous transactions and retain at least two transactions and retain at least two consecutive years of transactions (for the consecutive years of transactions (for the generation of FS in comparative format)generation of FS in comparative format)
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1616
ITO, SSS, COA
MenuMenu Sub-menuSub-menu Enhancements/FeaturesEnhancements/Features
UtilityUtility Archive/Restore Archive/Restore TransactionsTransactions
Option to restore JEVs for automatic closing Option to restore JEVs for automatic closing which are subject for Disapproval if there are which are subject for Disapproval if there are nominal accounts not included in the nominal accounts not included in the template (PFMS)template (PFMS)
OthersOthers Prompt message when the bond of an Prompt message when the bond of an accountable officer is about to expire or has accountable officer is about to expire or has expiredexpiredPrompt message on the “Due for Reorder” Prompt message on the “Due for Reorder” is now an option if need to be shown or not is now an option if need to be shown or not after logging in (eNGAS Setup) after logging in (eNGAS Setup)
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 201118 January 2011 1717
ITO, SSS, COA
Modules that were excluded from Modules that were excluded from this version:this version:
JEV Details ModuleJEV Details Module
Forward AR/AP SL Forward AR/AP SL (included in the Forwarding Balance (included in the Forwarding Balance Module)Module)
eeNGAS Version 1.2.2NGAS Version 1.2.2NEW FEATURES AND NEW FEATURES AND
FUNCTIONALITIESFUNCTIONALITIES
18 January 2018 January 201111
1818
ITO, SSS, COA
18 January 2018 January 201111
1919
ITO, SSS, COA