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EMPLOYEES PROVIDENTEMPLOYEES PROVIDENT
FUND ORGANIZATIONFUND ORGANIZATION
Presented by
IT-Special Projects Department, Belapur
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Background
Revised Process
Dealing Branch Activities Nodal Branch Activities
Requirements from Circles
Queries
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DEALING BRANCHES¨ Collects the challans and corresponding Payment instruments .
¨ At EOD, scroll is prepared manually.
¨ The Physical Challans and the scrolls are sent tothe Nodal Branch.
¨ The funds are transferred to the Nodal branch through Branch
Clearing.
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Nodal Branch
Ä Collect all Challans & Scrolls from Dealing branches
Ä Consolidate the received Challans Manually & Report to the
linked RO (EPFO)
Ä The segregation is done on the basis of the account numbers of the
EPFO, and the five different accounts are credited as per the
amounts received.
Ä Branch Clearing entries are passed on the respective branches by
the Nodal branch for the amount received.
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Requirements of EPFO
$ Credit five accounts of EPFO on the basis of the Challan
$ Electronic Data- Provide Daily e-Statement of 5 Accounts &
e-Challan Statement to Regional EPFO office.(Nodal branch)
$
No direct Credit or reversal Debit to be done by thebranches in EPFO Accounts; these will be through the EPFO
Application only.
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¨ Caters the need of Customer (EPFO)
¨ Enhanced data quality- build in Validations
¨ Cashless transactions
¨ Auto MIS/Reports/Scrolls
¨ Dematerialized reporting (No physical movement
of challans to Nodal Branch)
¨ Reduced Data entry at Nodal branch
¨ ¨ Increase in CommissionIncrease in Commission (` 3 per 1000)
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Dealing Branch: Maker
EPFO Application: Enter the Challan Details in EPFO
before posting in CBS Mode Of Payment: Transfer
In CBS enter the Cheque by debiting the Customers
Account and crediting the branch BGL Account forEPFO transactions (98843).
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Mode Of Payment: Clearing
For Clearing Cheques, in CBS enter the Cheque in the
Clearing Option and credit BGL Account for EPFO
transactions (98843).
Cheque to be sent to Clearing for realization.
On realization of the Cheque, Debit the Clearing Account
and Credit BGL Account for EPFO transactions (98843).
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Dealing Branch: Checker
In both the above cases, you will get a system
generated reference number of 20 digits, beginning with
SYS. Note down the 20 digit number on the Challan,
as this is required while authorization of the Challan.
CARE: No CASH to be accepted for EPFO
Transactions.
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To login to the application we use the url as
http://10.0.1.141:8096/EPFO
Login to the application using your PF Number as the
log-in User-ID.
Select the Data Entry option and enter the Establishment
Code. The name of the Company will be displayed.
Next Enter the amount as per those filled on the Challan
and submit
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Amount bifurcation (in any of the 5 Accounts)
should not be in paise.
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Enter PF Number as User-ID
Password should contain at
least one alphabet, number & special Character with
minimum length of 8
characters
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Valid
Establishme
nt Code &
Extension
Verify ValidRO Code on
Challan
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Establishment
Code doesn¶t
exist in Master
databasec
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Establishment
Code doesn¶texist in Master
Database
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If Establishment Code details (Name) available on
the challan is different than the details availablein database - Bank will reject such challan
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Note the
TemporaryReference
no. Banks
Copy of
Challan only
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Enter the number
without leadingzeroes and the
word ³SYS´
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Note Down the
CRN no. on allthe copies of
Challan
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Enter the
Temporary
Reference No toview the posting
status
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Select the
CRN No.
from Drop
down and
SUBMIT
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ENTER VDR No.
&Establishment
Code
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For creating users in the branch, the Admin-id
will be generated by GITC, Belapur and
conveyed to the Branch Heads.
The Branch will then create the USER¶s asMaker/Checker as the case may be.
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Select the role from
Maker (Data Entry)
Checker (Authorizer )
Enter PF
Index
Number
Enter The
Base(Dealing) &
Link (Nodal)
Branch Codes
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For Link/
NodalBranches
Only!!!
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X The dealing branches would ensure that the Challan isproperly filled by the Depositor / Establishment.
X Only Challans pertaining to your sector should beaccepted.
Centre CodeGurgaon HR/GGN
Karnal HR/KNL
Delhi North DL/CPM
X Only Cheques (Transfer & Clearing) can be accepted.Non-SBI cheques outside the clearing area should not beaccepted.
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X In case the Establishment Code is not available, thesystem will not fetch details from database.
X Maker will be allowed to make data entry but you have
to ensure that the Name given on the Challan is keyed inproperly.
X The name of the establishment is now Mandatory.
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Transaction Flow (CBS)
Entries to be passed (Transfer Cheque)
X Debit Customer Account
X Credit BGL Account 98843 (branch specific). Note downthe reference number generated in the CBS Application.This is required for the Authorization of EPFO
Transaction.
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In EPFO Application
Complete the Data Entry
While authorization, the application will ask for thereference number. The above system generatedreference number is required to be keyed in.
Challans will be retained at the Dealing Branch
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Transaction Flow (CBS)
Entries to be passed (Clearing Cheque) when sent through CBS Clearing Option
X Debit Clearing Suspense Account
X Credit BGL Account 98843 (branch specific). Note downthe reference number generated in the CBS Application.This is required for the Authorization of EPFOTransaction.
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In EPFO Application
In EPFO Application on the date of lodgment of the Cheque
Complete the Data Entry (Clearing/Transfer)
When the clearing return period is over and the funds are received
Authorize the Challan. The application will ask for the referencenumber. The above system generated reference number is requiredto be keyed in.
ENSURE that the BGL Account 98843 is always either zero orhaving only recent entries. Also ensure that the BGL A/c98530 is always zero.
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Transaction Flow (Cheque return)
Entries to be passed (Clearing Cheque) when sent through CBS Clearing Option and the Cheque is returned
unpaid
In CBS
Mark the Cheque returned as per the usual procedure.
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In EPFO Application (Cheque return)
Select the authorization option.
Click on the Cheque Return Option.
Enter the reason for the cheque being returned.
The system will mark the cheque entry as failed and nocredits are afforded to the Nodal branch.
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The Nodal branch can be also a dealing branch. Henceapart from the normal function of the dealing branch,the following activities are required to be performed bythe Nodal Branch.
X Uploading of the Master Database (modalities are beingworked out)
X VDR entries are allowed at NODAL Branch only.
X Amount in paise are allowed for VDR entries only.
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X Sending e-Challan File, after downloading from theapplication to the EPFO
X Sending e-Statement of Account(s) to EPFO available
on FTP Server)
X Calculate the commission of all the branches anddistribute the same to the dealing branches (Option is
provided for calculating commission).
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The following reports are generated from the EPFO
Application
Success Transaction
Failure Transaction
Checker Rejected Transaction
Cheque Return Transaction
Pending For Authorization
Commission Report (Link Branch only)
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Before implementing the EPFO application, it should beensured that the local Regional Office of EPFO is
computerized.
$ BGL A /c (98843) should have all entries
reconciled.
$ Matrix of Nodal Branch and Dealing Branch.
$ Complete BGLAccount Number (9884398843) of all the
branches.
$ BGLAccount Number (9853098530) of the Nodal Branch.
$ Account Numbers of the five EPFO Accounts namely
1, 2, 10, 21 & 22.
The Account Numbers of the Nodal Branch should be given
immediately so that they can be configured for the e-statement.
The Establishment Master is required to be received by the bank
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Maker Checker
Data Entry
Modify Data Entry
MIS Base Branch
Transaction Enquiry
Change Password
NODAL BRANCH ONLY
$ VDR Data Entry
$ Modify VDR Entry
Authorize
Re-fire Wrong
Transaction
Non-Posted Transaction
Reference Status Link
Transaction Enquiry
NODAL BRANCH ONLY
$ VDR Authorization
$ Transaction Reversal$ Download Challan File
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Click on the link given below
http://10.0.1.142:9091/EPFO
CARE: THIS URL IS FOR DEMONSTRATION
ONLY
Asst General
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Shri D. K. PandeyAsst. General
Manager (SME)9619885182 agmltp.sme@sbi.co.in
Mr. R K Saxena Chief Manager
022-
27560784 Rakesh.k.saxena@sbi.co.in
Mr. N. P. Pai
Panandikar Manger (Systems) 9867568432 nitin.panandikar @sbi.co.in
Ms. Neha Modi AVP 9768004402 neham.mgmt@sbi.co.in
Mr. Nir lep B
Chauhan
Asst.
Man.(Systems)9867568490 nir lep.chauhan@sbi.co.in
Mr.Var unendr a V
Chauhan
Asst.
Man.(Systems)9987786201 vvs.chauhan@sbi.co.in
Mr. Rajendr a
Pr atap
Asst.
Man.(Systems)9004098532 Rajendr a_pr atap@sbi.co.in