Event Management“The Special

Edition”

Stay Safe Instructional Programs – 416-708-4078

CSIS 2008 – Seminar Topics

• Structure to Event Planning.• Role of Security / Need for Training.• Mitigation of Litigation.• Adverse Media Attention.• Compliance with Alcohol Legislation.• Need for “Valid Documentation”.• Fairs, Festivals & Conferences.• Government Regulations.

Stay Safe Instructional Programs – 416-708-4078

Structure to Event Planning

• The Need for Structure.• Operational Plans.

• Fire Safety Plan.• Production Schedules.• Evacuation Plans.• Pre-Show Briefings / Debriefings.

• Focus of Event (Performer, Speaker, etc.)

• Patron Demographics.

Stay Safe Instructional Programs – 416-708-4078

Structure to Event Planning

• Roles & Responsibilities • Organizational Flow.• Incident Management.• Support Staff Requirements.

Stay Safe Instructional Programs – 416-708-4078

Role of Security / Need for Training

• Legal Requirements.• Non-Policing Functions.• Historical Data.• Alcohol Sales & Management.• Deployment Considerations.• Insurance Considerations.• Regulatory Bodies. (Ontario – AGCO)• Policing Functions / Requirements.

Stay Safe Instructional Programs – 416-708-4078

Mitigation of Litigation

• Provision of “Trained” Employees.• Corporate Policies & Procedures.• Consistent Corporate Approach.• Compliance to Policies & Procedures.• Paradigm Adjustment.• Appropriate Legal Representation.• Appropriate Insurance

Representation.

Stay Safe Instructional Programs – 416-708-4078

Adverse Media Attention

• Attendee Complaints.• Demonstrations.• Security / Police Actions.• Inexperienced Event Management.

• Police / Emergency Services.• Legislative Bodies.

• Natural / Caused Incidents.• Response to Media Backlash.

Stay Safe Instructional Programs – 416-708-4078

Compliance with Alcohol Legislation

• Senior Management Paradigm.• Filtering of Legislative Roles &

Policies.• Third-Party Contractors.• Corporate Enforcement.• Legislative Scrutiny.• Public Education.

Stay Safe Instructional Programs – 416-708-4078

Need for Valid Documentation

• Show Plans - displaying deployments.• Use of Incident Reports.• Retention of Incident Reports.• Briefings.• De-briefings.• Legal Communications.

Stay Safe Instructional Programs – 416-708-4078

Fairs, Festivals and Conferences

• Advance Planning Requirements.• Insurance Considerations.• Law Enforcement Protocols.• Security Coverage including pre/post.• Staffing Considerations.• VIP, Artist, Speaker,

etc ..Requirements.

Stay Safe Instructional Programs – 416-708-4078

Government Regulations

• CGSB – 2008.• Provincial Legislation.• Standardization of Corporate Policies.• Requirement to Provide Training.• Requirement to Meet Standard of

Care.

Stay Safe Instructional Programs – 416-708-4078

Considerations

• Security deployment

• Onsite scheduling, site maps, emergency numbers

• Establishment of a “down centre” for rest and food

• Search and seizure procedure for prohibited items and activities

• Arrest and removal procedure

• Surveillance policy

• Establishment of a security operations command post

• Recommend appropriate stakeholders be trained in Incident

Management Systems (IMS)

• Schedule of security briefings

• Licensed premises security plan

• Communications plan

• Liaison with law enforcement and in-house security providers

• Incident and response reporting procedures

• Emergency response procedure

• Event-focused training seminars

• Security deployment plan for VIPs

• Plans for planned or spontaneous protests

Event Management“The Special

Edition”