Ex01 lectures

transcript

© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

THE O’LEARY SERIES

Creating and Editing a Worksheet

Objectives

1.  Create new worksheets. 2.  Enter and edit data. 3.  Modify column widths and row heights. 4.  Use proofing tools. 5.  Copy and paste cell contents.

Objectives

6.  Create formulas. 7.  Insert and delete rows and columns. 8.  Format cells and cell content. 9.  Hide and unhide rows and columns. 10.  Create a basic chart.

Objectives

11.  Format values as a date. 12.  Preview and print a worksheet. 13.  Display and print formulas. 14.  Change worksheet orientation and scale content.

Concept Preview

• Data • AutoCorrect • Column Width •  Spelling Checker

• Thesaurus • Range • Formula

Concept Preview

• Relative Reference • Function • Recalculation

• Alignment • Row Heights • Number Formats

Outline

•  Creating a Workbook •  Exploring the Workbook Window

•  Exploring the Workbook Window •  Moving around the Worksheet. •  Developing a Worksheet

•  Entering and Editing Data •  Adding Text Entries

•  Adding Text Entries •  Clearing an Entry •  Editing an Entry •  Using AutoCorrect •  Adding Number Entries

Outline

•  Modifying Column Width •  Dragging the Column Boundary •  Using a Specified Value •  Using AutoFit

•  Saving, Closing, and Opening Workbooks •  Using Proofing Tools

•  Checking Spelling •  Using the Thesaurus

•  Copying and Pasting Cell Contents •  Copying and Pasting Data •  Selecting a Range •  Using the Fill Handle •  Inserting Copied Cell Content •  Cutting and Pasting Data

Outline

• Working with Formulas •  Entering Formulas •  Copying Formulas with Relative References •  Summarizing Data •  Using the Quick Analysis Tool •  Using the Min, Max, and Average Functions •  Using Pointing to Enter a Formula •  Recalculating the Worksheet

•  Inserting and Deleting Rows and Columns •  Inserting Rows •  Deleting Columns

Outline

•  Formatting Cells and Cell Content •  Changing Cell Alignment •  Changing Row Height •  Indenting Cell Content •  Merging Cells •  Changing Fonts and Font Sizes •  Applying Text Effects •  Clearing Formats •  Using Format Painter •  Formatting Numbers •  Adding Font Color •  Adding Fill Color •  Adding and Removing Cell Borders

Outline

•  Hide and Unhide Rows and Columns •  Creating a Simple Chart

•  Specifying the Data to Chart

•  Formatting Values as a Date •  Documenting a Workbook •  Previewing and Printing a Worksheet

•  Previewing and Printing a Worksheet •  Displaying and Printing Formulas •  Changing Page Orientation and Scaling Content

Outline

• Exiting Excel 2013 • Key Terms • FAQs • Discussion Questions

© 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part. © 2014 by McGraw-Hill Education. This proprietary material solely for authorized instructor use. Not authorized for sale or distribution in any manner. This document may not be copied, scanned, duplicated, forwarded, distributed, or posted on a website, in whole or part.

Creating a Workbook

Creating a Workbook continued

Exploring the Workbook Window

Moving around the Worksheet

Shortcut Keys to Navigate a Worksheet

Developing a Worksheet

•  Worksheet development consists of four steps

•  Planning •  Entering and editing, •  Testing •  Formatting

•  The objective is to create well-designed worksheets that produce accurate results and are clearly understood, adaptable, and efficient.

Entering and Editing Data

• A blank Excel workbook file contains three blank worksheets.

•  Each worksheet has predefined settings.

Concept 1: Data

•  Basic information or data you enter in a cell can be text, numbers, dates, or times.

•  Text entries can contain any combination of letters, numbers, spaces, and any other special characters.

•  Number entries can include only the digits 0 to 9 and any of the special characters + − ( ) , . / $ % ? = .

•  Number entries can be used in calculations.

•  Text and number entries generally appear in the cell exactly as they are entered.

•  However, some entries such as formulas direct Excel to perform a calculation on values in the worksheet.

•  In these cases, the result of the formula appears in the cell, not the formula itself.

Adding Text Entries

Clearing an Entry

• The DELETE key can be used to clear the contents from a cell.

• You also can use Clear/Clear Contents in the Editing group of the Home tab.

Editing an Entry

Concept 2: AutoCorrect

• Makes basic assumptions about the text you are typing

•  Automatically corrects the entry •  Automatically corrects many common typing and spelling

errors •  Makes corrections by:

•  Checking against a built-in list •  Looking for certain types of errors

Using AutoCorrect

Adding Number Entries

Modifying Column Widths

Concept 3: Column Width

•  Size of column controls the amount of information displayed in a cell

•  If text larger than the column width is entered in a cell, data may not be fully displayed.

• Column width can be adjusted using the mouse, using the AutoFit feature, or set to an exact value

Dragging the Column Boundary

Using a Specified Value

• Click in the Cells group and choose Column Width

Using AutoFit

Saving, Closing, and Opening Workbooks

Saving a Workbook File

• Click in the Quick Access Toolbar • Click in the File tab. • The keyboard shortcut is

CTRL + S.

Opening and Closing a File

• Opening a File •  Click the File tab to open

Backstage and choose Open.

•  The keyboard shortcut is CTRL + O.

• Closing a File •  Click the File tab to open

Backstage and choose Close.

8/8/14

Sample footer text

Using Proofing Tools

Concept 4: Spelling Checker

• Proposes the correct spelling for: •  Misspelled words •  Duplicate words •  Capitalization irregularities

• Compares words to the main dictionary •  Custom dictionary, if one exists

Checking Spelling

Concept 5: Thesaurus

• A reference tool that provides: •  Synonyms •  Antonyms •  Related words for a selected word or phrase

• Helps to liven up documents by adding interest and variety to the text

Using the Thesaurus

Copying and Pasting Cell Contents

Copying Data

Pasting Data

Concept 6: Range

• A selection consisting of two or more cells on a worksheet.

•  The cells in a range can be adjacent or nonadjacent. •  An adjacent range is a rectangular block of adjoining cells. •  A nonadjacent range consists of two or more selected cells or

ranges that are not adjoining.

•  A range reference identifies the cells in a range. •  A colon is used to separate the first and last cells of an adjacent

range reference.

Selecting a Range

Using the Fill Handle

Inserting Copied Cell Content

Cutting and Pasting Data

Working with Formulas

Concept 7: Formula

• An equation that performs a calculation on data in a worksheet

•  Always begins with an equal sign (=) •  Formulas use arithmetic operators

(+, -, /, *, %, ^) •  Calculated result is a variable value

• Follows the order of operations, except where overridden by parentheses

Entering Formulas

Copying Formulas with Relative References

Concept 8: Relative Reference

• A cell or range reference in a formula whose location is interpreted in relation to the position of the cell that contains the formula

• When a formula is copied, referenced cells automatically adjust to reflect the new location

Concept 9: Function

• Function is a prewritten formula • Performs certain types of calculations automatically • Function name identifies the type of calculation to

be performed • Argument is the data the function uses to perform

the calculation

=NOW()

Summarizing Data

Using the Quick Analysis Tool

Using the Min, Max, and Average Functions

Using Pointing to Enter a Formula

Concept 10: Recalculation

• When a number in a referenced cell in a formula changes, Excel automatically recalculates all formulas that are dependent upon the changed value.

•  One of the most powerful features of electronic worksheets.

Recalculating the Worksheet

Inserting and Deleting Rows and Columns

Inserting Rows

Deleting Columns

Formatting Cells and Cell Content

Concept 11: Alignment

•  Settings allow you to change placement and orientation of the entry in a cell.

Changing Cell Alignment

Concept 12: Row Height

• The size or height of a row measured in points. • Default height is 12.75 points. • Can be changed manually or set to a specific value

Changing Row Height

Indenting Cell Content

Merging Cells

Changing Fonts and Font Sizes

Applying Text Effects

Clearing Formats

Using Format Painter

Concept 13: Number Formats

• Number formats change the appearance of numbers •  Does not change the way the number is stored or used in

calculations

• Default number format is General •  Other formats include:

•  Accounting, Currency, Date, Time, Percentage, Fraction, Scientific, Custom

Formatting Numbers

Adding Font Color

Adding Fill Color

Adding and Removing Cell Borders

Hide and Unhide Rows and Columns

• Open the drop-down menu in the Cells group and select Hide & Unhide.

Creating a Simple Chart

Specifying the Data to Chart

Formatting Values as a Date

Documenting a Workbook

Previewing and Printing a Worksheet

Displaying and Printing Formulas

Changing Page Orientation and Scaling Content

Exiting Excel

•  If you try to close without saving your work, Excel displays a warning

• Excel saves the file with location of the cell selector

• Click Close in the application window title bar.

• The keyboard shortcut is CTRL + Q.

Key Terms

• active cell • active sheet • adjacent range • alignment • antonym • argument

• AutoCorrect • AutoFit •  cell •  cell reference •  cell selector •  chart

Key Terms

•  column •  column letter •  column width •  constant •  copy area •  custom dictionary

• data •  fill handle •  formula •  formula bar •  function • heading

Key Terms

• main dictionary • merged cell • Name box • nonadjacent range • number • number formats

• operand • operator • order of operations • paste area • Quick Analysis tool •  range

Key Terms

•  range reference •  recalculation •  relative reference •  row •  row height •  row number

•  sans serif •  scaling •  serial value •  serif •  sheet •  sheet tab

Key Terms

•  spelling checker •  spreadsheet •  synonym •  syntax •  tab scroll buttons •  text

•  theme •  thesaurus •  variable • workbook • workbook window • worksheet

1.  What is a workbook? A worksheet? A spreadsheet? 2.  Why is there a heavy border around a cell? 3.  How many columns and rows are in a worksheet? 4.  I'm not sure how to use the Name box. How is it

used? 5.  Help! I want to clear an entry from a cell. How

can I do this?

6.  What is AutoCorrect? 7.  Is it necessary to type a comma when entering

numbers? 8.  The columns on my worksheet are too small. How

can I widen them? 9.  What is the file extension for Excel workbooks? 10. I want to preview a file before I open it. Can I do

this in Excel? 11. When I copy a cell, a moving border appears

around the cell. What does this mean?

12. What is a range? 13. How do I use the fill handle? 14. What is the difference between copy and move? 15. What is a formula? 16. What is a function? Give examples. 17. I'm not sure I understand a relative reference. What is

it? 18. I read that I can enter a formula using pointing. How

does this work?

19. Help! I changed some cell values in my worksheet. Are my calculations still correct?

20. I can't center the worksheet title across a selection of cells. What can I do?

21. I formatted my worksheet and I don't like the way it looks. Is there anyway to reverse this?

22. How do I enter the date? 23. How can I print a range of cells in Excel?

Discussion Questions

1.  Describe the formula bar and discuss how it is used.

2.  Discuss the different ways to enter text and numbers in Excel cells.

3.  Discuss ways to clear an entry in a cell? 4.  How does Copy and Paste work?

5.  What is the difference between Copy and Move? 6.  Explain how to select nonadjacent cells in Excel? 7.  What order does Excel use when performing

calculations? 8.  What are the operator symbols for calculations in

Excel?

9.  Describe the proofing tools available in Excel. 10.  Discuss how you can add words to the

AutoCorrect list. 11.  Your worksheet needs to be enhanced. What can

you do to make it more attractive? 12.  Discuss the three alignment features available in

Excel.