Are You Telling Your Story?

Evaluation

No Data Available No BenchmarkingNo Established Operating StandardsNo Work Order SystemNo Consistent Procurement PracticesNo Substantial Inventory ControlChallenged Budgets

Uninformed Customers

Challenges

• Collect Data• Track Activity• Defend Budgets• Sell the Need• Educate Our Customers• Acquire Feedback• Measure• Report• Encourage Involvement

Actions• Implement a CMMS*

• Benchmark Expenditures*

• Adopt Standards*

• Centralize Drawings and O & E Manuals

• Implement Conditions Assessment

• Develop a Campus Master Plan

• Indentify Facilities Role to Overall Mission

• Inform and Sell

Benefits

• Provide Performance Scorecard• Defend Personnel Request• Show ROI• Support Budgetary Needs• Enhanced Decision Making Ability• Inform the Customers*• Provide Data to the Board of Trustees*• Instant Information Availability*

Results

• Performance• Support • Funding• Request for Data• Customer Satisfaction• Ability to Measure• Ability to Report• Campus Conditions

Project Funding Flowing In…

Ceiling Replacement Ann / Mike Capital $75,000 to do 1st floor E Wing and 2nd floor C, D, E, G Wings

Chiller Room Ventilation Ann / Mike Capital $70,000 available to install ventilation in chiller room

Classroom Furniture Ann / Ray Capital

$150,00 available to replace classroom furniture; Main 355 or 358 done as beta (operating budget); Ray will look into renting the beta furniture from Loth and another vendor; Christine will follow up with Dr. Posey on the rooms

Electrical Surge Protection Ann / Mike Capital $100,000 available for electrical surge protection at Main Building and Harrison

Elevator Ann / Mike Capital contractor will be Advanced Elevator; elevator shut-down 12/15/08-1/15/09

Garage Door and Window Replacement- Main Campus Ann / Mike Capital

$175,000 in appropriated Capital Money available 9/23/08; Ann said this won't be available until at least January 2009; Ann will find out if we can use Woolpert

Parking Lot C Ann Capital $250,000 approved; broken down into 2 projects

Pool Filter Ann / Mike Capital $70,000 available to replace pool filter

College Master Plan

• August 26, 2008

Includes:Academic Master Plan (AMP)Facilities Master Plan (FMP)

Final Master Plan

Preliminary Cost Estimate

• Summary: Improvements by 2016– Building Renovation and Organization: $10,464,000*– New Buildings: $25,344,000**– Enclosed Walkways: $3,120,000– New Parking Deck: $8,640,000– Roadway and Parking Improvements: $2,917,000– Green Space: $1,270,000– Gateways: $54,000

Estimated Total = $51,809,000

* Building Renovation and Organization for Master Plan will include 10-15% of the estimated Facilities Deficiency Upgrades.

**Replacement of A and B wings reduces the estimated Facilities Deficiency Upgrades cost by $3 million.

Who to Tell Your Story To?

• Administrators

• Employees

• Customers

• Financial Planners

• Board of Trustees

• Faculty

• Community

How to Tell My Story

• Executive Meetings• Dean Councils• Customer Forums• Intranet• Staff Meetings• Board of Trustees Meetings• News Flyers• Poster Boards• Web Page• Community Councils

The End

Contacts – Email Addresses

• Raymond Mirizzi, Director of Facilities

• raymond.mirizzi@cincinnatistate.edu

• Christine Barrow, Data Specialist

• christine.barrow@cincinnatistate.edu

SchoolDude University 2009