Federal Acquisition Service

U.S. General Services Administration

Improving Agency Internal Reuse of PropertyImproving Agency Internal Reuse of Property

Mark BrantleyUtilization and Donation Program ManagerProperty Management, GSAAtlanta, GA

Mark BrantleyUtilization and Donation Program ManagerProperty Management, GSAAtlanta, GA

May 04, 2010May 04, 2010

Authorities

Title 40 USC 524(b)(1)“reassign property to another activity within the agency when the property is no longer required for the purposes of the appropriation used to make the purchase”

41 CFR 102-36.35“You must ensure personal property not needed by your activity is offered for use elsewhere within your agency.”

Internal Screening Definition

ScreeningSearchingSelecting

InternalWithin your own agency

Internal Screening How?

Circulate hardcopy listsCopies get lost“Sits” on someone’s deskWasted paper/trees to print copies

Emails“Buried” with other emailsNuisance email

Automated systemEveryone within the agency can screenOvercomes the problems of hardcopy lists and emails

FEDERAL DISPOSAL PROCESS FEDERAL DISPOSAL PROCESS Graphic DisplayGraphic Display

EXCESSEXCESS SURPLUSSURPLUS

SCREENINGSCREENING

InternalAgencies/Bureaus

Of your Department

Federal AgenciesCost Reimbursable Contractors

Grantees

Public AirportsState Agencies for Surplus

PropertyNonprofit Educational & Public

Health Activities Service Educational Activities

AGENCYSCREENING

SCREENINGAnd

FEDERAL TRANSFER21 DAYS

DONATIONNOTIFICATION

5 DAYS

SALES

DONATIONREMOVAL

FEDERAL DISPOSAL PROCESS FEDERAL DISPOSAL PROCESS SystemsSystems

EXCESSEXCESS SURPLUSSURPLUS

SCREENINGSCREENING

InternalAgencies/Bureaus

Of your Department

Federal AgenciesCost Reimbursable Contractors

Grantees

Public AirportsState Agencies for Surplus

PropertyNonprofit Educational & Public

Health Activities Service Educational Activities

AGENCYSCREENING

SCREENINGAnd

FEDERAL TRANSFER21 DAYS

DONATIONNOTIFICATION

5 DAYS

SALES

DONATIONREMOVAL

AAMS Definition

AAMSAgency Asset Management System

Developed by GSA for Agency useAn automated internal screening system for

property no longer requiredReportSearchSelectTransfer

AAMS GSAXcess

AAMSFee for ServiceInternal screening

moduleGSA does not brokerAgency owns system

GSAXcessNo chargeExternal creening

moduleGSA brokersGSA owns system

AAMS Access

gsaxcess.gov

AAMS Access

AAMS Access

AAMS Access

AAMS Reporting

AAMS Reporting

AAMS Searching

AAMS Searching by Category

AAMS Searching by Category

AAMS Searching by Category

AAMS Searching by Category

AAMS Searching by Criteria [AAC]

AAMS Searching by Criteria [AAC]

AAMS Requesting

AAMS Requesting

AAMS Requesting

AAMS Requesting

AAMS Requesting

AAMS Requesting

AAMS Transfer Document

ProcessUser requests item(s)System emails transfer order to Approving OfficialApproving Official Signs Transfer OrderApproving Official faxes or emails signed Transfer

Order to Reporting Activity and arranges for pickup

Reporting Activity transfers item(s) in the system to the selected freeze activity

AAMS System Transfer – Request Alert

AAMS System Transfer -- Access

AAMS Pending Requests

AAMS Transfer one Item Successfully

AAMS Additional Features

Delete Freeze Recall of Items Transferred Wish List

Customization Owners

Current OwnersDepartment of EnergyDepartment of CommerceDepartment of Veterans AffairsDepartment of AgricultureGeneral Services Administration

Customization Owners

Screening PeriodDOE

Days 1-5: Reporting BureauDays 6-12: Remainder of DOE for all items except

ERLEDays 6-19: Remainder of DOE for ERLE items

DOCDays 1-7: Reporting BureauDays 8-15: Remainder of DOC

USDA – 15 DaysDVA – 10 DaysGSA – 5 Days

_____________________________________________DOE

Normal Items [Roll over to GSAXcess]Sensitive Items [Get dropped]Economic Development Items [Get dropped]ERLE Items [Get rerouted]

Customization Your Agency?

Let’s talk it overHear what we have to offerWe will build in your special needs

Customization Your Agency?

GSA Points of ContactBill Kemp

Director, Utilization and Donation Program Div.(703) 605-2879 william.kemp@gsa.gov

Roman MarciniakProject Manager(703) 605-2905roman.marciniak@gsa.gov

What does AAMS stand for?

1. Automated Asset Management System

2. Agency Asset Management System

3. Agency Automated Management System

4. Automated Agency Management System

What does AAMS stand for?

1. Automated Asset Management System

2. Agency Asset Management System

3. Agency Automated Management System

4. Automated Agency Management System

What does “screen” mean?

1. Search

2. Select

3. Search and Select

4. Determining what you want by eliminating what you don’t want

What does “screen” mean?

1. Search

2. Select

3. Search and Select

4. Determining what you want by eliminating what you don’t want

AAMS screens:

1. Unrequired property

2. Excess property

3. Surplus property

4. All of the above

AAMS screens:

1. Unrequired property

2. Excess property

3. Surplus property

4. All of the above

Internal screening is:

1. The first step in the Federal Disposal Process

2. The second step in the Federal Disposal Process

3. The third step in the Federal Disposal Process

4. The fourth step in the Federal Disposal Process

Internal screening is:

1. The first step in the Federal Disposal Process

2. The second step in the Federal Disposal Process

3. The third step in the Federal Disposal Process

4. The fourth step in the Federal Disposal Process

Which statement is true?

1. GSA does not charge agencies money to develop AAMS

2. AAMS is an internal screening module

3. GSA signs transfer orders generated by AAMS

4. GSA owns AAMS

Which statement is true?

1. GSA does not charge agencies money to develop AAMS

2. AAMS is an internal screening module

3. GSA signs transfer orders generated by AAMS

4. GSA owns AAMS

Customization of AAMS applies only to screening time

1. True

2. False

Customization of AAMS applies only to screening time

1. True

2. False