Post on 13-May-2015
transcript
Time Management
INTRODUCTION
• What is time
• What is time management
• Why do we need time management
• Process of time management
• Obstacles to time management
• What is the solution
• Summary and Review
Enabling objectives
What is Time
The thing that is measured as
seconds, minutes, hours,
days, years
What is Time
Time is greater asset in
your life
You can make money,
not time
An inch of gold cannot
buy an inch of time
• Time is something we never have enough
of
• Time is equally distributed to all of us
• Fortune building starts with time
management
• Time is working for you
• If you don't use its potentional for you, it
will act against you
WHAT IS TIME
What is Time
Management?
It is understanding exactly how much time we have and how to use
it effectively.
• To save time
• To reduce stress
Why do we need TM?
• To function effectively
• To increase our work output
Why do we need TM?
• Goal setting
• Planning
• Prioritizing
• Scheduling
The process of TM
• Decide what you want to achieve
• Decide what you want to achieve in next
few months
• Decide what you want to achieve in next
few years
• Motivate yourself to achievement.
Personal Goal Setting “Planning to Live Your Life Your way”
Plan for the future because that’s where you’re
going to spend the rest of your
life.Mark Twain
• Draw an action plan-
A list of things that need to be done to
achieve your goals
Planning
• Prioritize your task-
The most important jobs should be
completed first followed by other jobs
Prioritizing
Scheduling
So you got your priorities in order and you
know what you need to do….
Now
what?
Get it out of your head and put it on a
schedule!
Make Time Management your tool for
success
Achieve your goals
Obstacles to effective time management
Unclear objectives
Disorganization
Inability to say “no”
Obstacles to effective time management
Interruptions
More interruptions
Periods of inactivity
Obstacles to effective time management
Too many things at once
Stress and fatigue
All work and no play
Multitasking
What can we do?
Recognize that obstacles exist
Identify them
Employ strategies to overcome
Set goals
• Specific
• Measurable
• Achievable
• Realistic
• Time-based
• Do
• Delegate
• Delay
• Delete
Prioritize
Prioritize
1. Address the urgent
2. Attach deadlines to things you
delay
Learn when to say “NO”
You can’t do everything
Don’t undertake things you can’t complete
Remain consistent to your goals
Use your waiting time
• On public transportation• At the doctor’s office• Waiting for your plane • When you are early
Use your waiting time
Correspondence
Letters or memos
Books or tapes
Concentrate on the task at hand
• Focus on your goal
Consider your personal prime time
• Morning?• Evening?• Late night?
Manage your time & keep smiling…
Summary and Review
• What is time• Time management• Why time management• Obsctacles• What to do• Celebrate success
Questions
• What is first step in time manangement?
• ANSWER: Setting Goals
• What a Goal should be ?
• ANSWER : SMART
• What are the obstacles in effective
management?
• ANSWER : Unclear objectives, phone
calls
•