Post on 24-Dec-2015
transcript
FTA TechnologyConference
North Carolina Department of Revenue
Creation of Audit Applications with Microsoft Office 97
Software
2
Introduction of Speakers
James Mclain, Software Development Specialist, Field Examination Section
Jerry Coble, Workload Management Specialist
3
Presentation Objectives• Assessment of NCDOR
• History of Hardware and Software Utilization by Field Examinations
• Explore Software Development
–MS Excel 97
–MS Access 97
–MS Word 97
4
Assessment of North Carolina Department of
Revenue
5
NC Department of Revenue Field Examinations
175 Field Employees (Auditors & Staff)
– 13 In-state Field Audit Offices– 20 Interstate Field Audit Offices
6
History Software and
Hardware Development
7
Hardware and Software
• Pre 1988 - No computers were in use by Field Examination personnel. Audit reports were prepared manually and a variety of report designs were used by the audit staff.
8
Hardware and Software
• 1988 - The Field began to experiment with computers. The first computers tested were dual floppy drive laptops. The software was Professional File, Write, and a short time later Professional Plan .
9
Hardware and Software
• Basic databases were developed by auditors for use in creating audit working papers.
• Later a Development and Training Team was created to aid auditors with software development.
10
Hardware and Software
• 1996 - We went to a Windows 3.11 platform and Microsoft Excel, Word and Access.
• This was the first time all auditors had same hardware with a Dell Latitude 75 laptops with docking station & 14” monitor.
11
Today’s Hardware
• Dell Latitude CPI D266XT laptop– 64 RAM, Pentium II, 4.3 GB hard drive
– CD-ROM drive & 1.44 MB Floppy drive
– Docking Station & 17” Monitor
• Desktop Dell P6400 (100MHz FSB)– 64 RAM, 6.4 GB hard drive,
– CD-ROM drive & 1.44 MB Floppy drive
– 17” Monitor
• Server for each In-State office– 31.8 GB, Compaq tower
12
Tax Schedules Audited by Field Examinations
• Sales and Use Tax
• ASTS – White Goods Disposal Tax– Scrap Tire Disposal Tax– Utilities Sales Tax– Motor Vehicle Lease / Rental Tax– Dry-Cleaning Solvent Tax
13
Tax Schedules Audited by Field Examinations
• Individual Income Tax
• Corporate Income and Franchise Tax
• Individual Income Tax Withholding
• Tobacco and Soft Drink Tax
• Privilege Tax
• Alcohol Beverage Tax
• Inheritance & Gift Tax
14
Software Objectives
• Create Applications for Use by Field Auditors for the Completion of Audits
• Aid the Entry of Audit Data Into the Integrated Tax Administration System (ITAS)
• Provide a Basic Software Package That Allows Flexibility in Conducting Audits on a Multitude of Tax Schedules
15
Implementation Process
• Convert Audit Applications From MS Excel 5.0 to MS Excel 97
• Incorporate New Features of MS Excel 97 Into the Converted Audit Applications
• Testing of the Converted Applications
• Train the Key Users
• Train Remaining Field Audit Personnel
16
Microsoft Windows NT
Workstations 4.0
17
The Field Auditor’s Desktop
18
19
Special Customization for Auditors
20
The Field Auditor’s Desktop
Custom Help for Field Auditors
21
22
23
24
25
26
Software Development
28
The Field Auditor’s Desktop
Microsoft Office 97– Microsoft Excel 97
– Microsoft Word 97
– Microsoft Access 97
Microsoft Excel 97
30
31
32
33
34
35
36
• Sales and Use Tax
• Sales and Use Tax - 2% and 3% State
• Mecklenburg Transit Tax
Audit Applications
Sales & Use Tax Applications
37
38
39
40
41
42
43
44
45
46
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
Audit Applications
• 98 - 94 Corporate Income & Franchise Tax
• 93 - 89 Corporate Income & Franchise Tax
• 88 - 74 Corporate Income Tax
Corporate Income and Franchise Tax Audits
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
Microsoft Access 97
80
Audit Database
• Sales And Use Tax
• Bank Account Analysis (Under development)
MS Access 97
81
82
83
84
85
Microsoft Word 97
87
Audit Forms and Letters
• FA Forms– Remarks, Checklist
– Managed Audit Letters
– POA’s, Etc.
• FA Letters– Appointment Letter
– Waivers of Time
– Completion Letter
– Projects, Etc.
MS Word 97
88
89
90
91
92
93
94
Software Updates
• Scheduled Updates– January 1
• Interest Workbook• Individual & Corporate Applications (New Year)
– July 1• Interest Workbook• Revisions to packages
• Non-scheduled– As Need to Implement corrections
95
Scheduled Updates
• Workbooks revised by developer
• Revisions loaded on Raleigh Server
• PDT Loads to local servers and add Bat file to automatic update auditor’s computer.
• Update runs on login of the auditor’s computer.
96
Non-scheduled Updates
• As needed to make corrections or add new templates
• Revised or created by developer
• Loaded on the Raleigh server.
• Key users load files to local servers and assist the auditors in updating their computers
97
Questions?
98
Thank You!
James E. Mclain, 417 N. Main St., Salisbury, NC 28144 (704) 639-7525 E-mail jemcl@ncdial.net
Jerry L. Coble, 501 N. Wilmington St., Raleigh, NC 27604 (919) 733-3510 E-mail cobledor@ncdial.net
John W. Sadoff, 500 W. Trade St., Charlotte, NC 28202 (704) 342-6128 E-mail jwsdor@ncdial.net