FTDNA Houston Project Management

transcript

Project Management

Presenter: Gail RiddellPresentation Date: November 2016

For Contact: gailriddelldna@gmail.com 1

Topics which will not be covered by me today

•How to subgroup your members

•Mitochondrial testing

•Setting up the myGroup format

•Dealing with your project’s ‘General Fund’ and applying donations to a member’s unpaid test.

How important will your project be to you?:-

•Will you have a co-administrator? Will it be Geographic or surname oriented (for grouping)?

•Your own knowledge in terms of DNA testing and how to get the best from such testing;

•Lesser known aspects of the GAP tools all administrators receive.

1. Matters to consider regarding administering a project

Have you read and understood the guidelines from FTDNA? Available at https://www.familytreedna.com/learn/project-administration/gap-guidelines-ftdna-projects/

These cover:-• Privacy and Confidentiality• Time management• Communication with members• Setting up of a Project – both within

FTDNA and a private site• Recruiting new members

They are important and apply to all admins.For Contact: gailriddelldna@gmail.com 4

2. Your own knowledge in terms of DNA testing and

3. Being a project Administrator can be both exciting and disappointing. (Remember the adage that you can never please everybody all of the time and that you will receive both bouquets and brickbats).

4. Do you know which tests a member should take and to what level and who in a family should test in order to aid the tester reach his or her goal?

5. Have you (and your family) personally taken the available tests to understand the subtle differences? (Your experience will aid you with member queries)

6. Are you willing to accept newcomers who match current project members but who carry a different surname? For Contact: gailriddelldna@gmail.com 5

3. Lesser known aspects of the GAP tools all administrators receive are the

main topics for today

The differences between ‘Member Notes’ and ‘Member Information’ and when to use which;

The differences between the Genetic Reports, such as the a.YDNA Results Classicb.YDNA Results Colourised (Colorized)c.YDNA Resultsd.YDNA SNP ande.YDNA Unique Resultsf.FF Illumina OmniExpress Matrixg.FF Illumina OmniExpress Results

3. The differences between ‘Member Notes’ and ‘Member Information’ and

when to use which

•‘Member notes’ means you can make private comments to yourself (or your co-admins) about the member and his/her connection to the project – serves as a memory jogger.•‘Member Information’ gives information as to the date of test, whether it still needs payment and the email address of that member.

Both are useful, so please become familiar with them and work out for yourself which to use and when.

Remember the ‘Paternal Ancestry Report’ (next slide).For Contact: gailriddelldna@gmail.com 7

3. The Paternal Ancestry Report

3 a. Genetic Reports (“Hover and click”)

a.YDNA Results Classic – no modal etc in this report

3 b. Genetic Reports (“Hover and click”)

b.YDNA Results Colourised (Colorized) – my favourite – please note the colours as they all mean something

3 c. Genetic Reports (“Hover and click”)c.YDNA Results – fabulous in a small project but takes forever to load in a large project.By clicking on the upside down arrow beside the Subgroup name, you can remove the member from that subgroup and place him elsewhere.

3 d. Genetic Reports (“Hover and click”)

d.YDNA SNP – able to be re-ordered by column (invaluable in terms of the NGS “Next Generation Sequencing” taking place eg. the Big Y)

An SNP (pronounced ‘snip’) is an abbreviation for single-nucleotide polymorphism – see your FTDNA glossary.

The most difficult issue to come to terms with is the plethora of SNP names used for the same position.

Make full use of the FTDNA Haplotree and the ISOGG Y-tree.

The latter will also give you the longhand name of the SNP.

For example, SNP R-L257 (or R-S186) is R1b1a1a2a1a1b1a1For Contact: gailriddelldna@gmail.com 12

3 e. Genetic Reports (“Hover and click”)e.YDNA Unique Haplotypes – The content can be “re-ordered” by column so you can see at a glance who matches who EXACTLY in by their markers whether at Y37 or Y111 etc.Whilst on this subject, have you looked at the Member Report titled ‘Order Summary’? (example here)

3 f. Genetic Reports (“Hover and click”)f.FF Illumina OmniExpress Matrix

After adding names to the right hand side, you can select the data to display which results in a matrix in a spreadsheet.

Highlight name and 'Add'

3 g. Genetic Reports (“Hover and click”)g.FF Illumina OmniExpress Results – in a project

Clicking on the arrow will bring up a report such as this one below (just a small sample).

‘Advanced Filters’ are found on most of the various reports.

You can either use them or you can you reorder the column.

Not all filters require the same information. One report might want the kit number?Another might want the surname? Yet another might work with just the SNP?

In a large project, especially when moving a member from one subgroup to another, it would take me more time if I was unable to use such filters.

Who will be “allowed” into your project? (Assuming it is a surname project).

Are you willing to welcome those with another surname?

Once a male STR tester has been admitted to the project, your next task is to learn who, if anyone, in the project is matching the newcomer and exactly which tests he has taken as well as learn which projects he has joined.

The easy way to learn who is matching whom, is to click on their kit number displayed within the project – this action will take you straight through to their personal FTDNA Home page.•Click on that person’s YDNA matches;•Start with the entire data base;•If matches are displayed notice the SNPs these matches have;•In the box defaulting to ‘Entire Database’, designate your project;•If none are displayed, you then must choose to leave the new member in ‘Ungrouped’ or place in a specific group you have created.

Testing Labs and SNP labels

•There are many testing labs in the world (some are affiliated with FTDNA)

•On discovery of a SNP by a person or lab, they will allocate their own label – there is currently no standard and there are multiple names for the one SNP

•In the first slide, you saw R-L257, R-M269, R-ZP78, R-S3658 etc… mentioned

•The BY came from the Big Y testing with FTDNA; L came from Thomas Krahn; M came from Peter Underhill; Z came from our very own citizen scientists; S came from James Wilson and so on.

•You will see the full list at http://isogg.org/tree/For Contact: gailriddelldna@gmail.com 18

Any questions?

FTDNA Houston Project Management

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