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7/29/2019 GENERAL INSTRUCTIONS for BEI on the Voting, Counting & Transmission of Results - May 13, 2013 National & Local Elections
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BEI COMPOSITIONALL PUBLIC SCHOOL TEACHERS taken from a list
submitted by the highest Department of Education
Official within city/municipality/school district.
Preference to teachers:
with permanent appointment
who served in the 2007 national and local
elections
B O A R D O F E L E C
T I O N I N S P E C T O R S
MAY 13 2013 NATIONAL AND LOCAL ELECTIONS
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When NOT POSSIBLE:private school teachers, civil service employees, or
registered voters of known probity and competence
may be appointed
CHAIRMAN must be a public school teacher
one (1) member of the BEI shall be an
information technology-capable person as
certified by the Department of Science andTechnology (DOST).
Election officer appoints the BEI members.
B O A R D O F E L E C
T I O N I N S P E C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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1. OF GOOD MORAL CHARACTER and IRREPROACHABLEREPUTATION.
2. REGISTERED VOTER of the city or municipality.
3. NEVER BEEN CONVICTED of any election offense or any othercrime punishable by more than six (6) months of imprisonment.
4. Has NO PENDING CASE against him filed in court for any
election offense; and
5. Able to SPEAK , READ and WRITE English or the local dialect
B O A R D O F E L E C
T I O N I N S P E C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Relationship within fourth civil degree of consanguinity or affinity by:
BEI members to candidates
BEI members among themselves
Spouses of BEI members to candidates
B O A R D O F E L E C
T I O N I N S P E C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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B O A R D O F E L E C
T I O N I N S P E C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
Grand Parent(s)
Parent(s)
Uncle(s)
Aunt(s)
BEI member
Brother/SisterFirst Cousin
1st Degree
2nd Degree
3rd Degree
4th Degree
Get the nearest common ancestor
1st Degree
2nd Degree1st Degree
2nd Degree
7/29/2019 GENERAL INSTRUCTIONS for BEI on the Voting, Counting & Transmission of Results - May 13, 2013 National & Local Elections
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Disqualified BEI member shall immediatelynotify election officer in writing stating the
reason for disqualification.
EO immediately appoints substitute based onreserve list of teachers recommended by the
DepEd.
FAILURE TO NOTIFY IS AN ELECTION
OFFENSE ! ! !
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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If at the time of the meeting of the board, any member
is ABSENT or a VACANCY exists-
members present shall call upon the SUBSTITUTE fromthe roll of substitutes listed by the DepEd to perform
the duties of absent member.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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If none is available, the members present shall appoint
any NON-PARTISAN REGISTERED VOTER of the
precinct not otherwise disqualified, to temporarily fill
up said vacancy until the absent member appears or
the vacancy is filled.
In case there are only two members present, they shall
act jointly.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Member/s of the BEI
present may ORDER theARREST of absent
member when themember absented
himself with the
intention of obstructing
performance of dutiesof BEI.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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BEI members shall:
Accomplish the OATH OF OFFICE (A30) in three (3) copies
AFFIX THEIR SIGNATURES and IMPRINTS of their right
thumbs on the OATH of Office before the Election Officer
prior to their assumption of office as BEI members.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
COPIES OF THE APPOINTMENT AND OATH (A30/A31) shall
be distributed as follows:
1. FIRST COPY – retained by EO for his file.
2. SECOND COPY – retained by EO to be attached to the
payroll for payment of honorarium of BEI.
3. THIRD COPY – issued to the chairman and members of
BEI.
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Board shall enter/record in theMINUTES OF TESTING AND SEALING;
VOTING AND COUNTING (A11):
1. ACT or REQUIRED DATA as theyoccur or become available during
VOTING, COUNTING,
CONSOLIDATING, and
TRANSMISSION of votes.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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2. Copies of Minutes in sealedenvelopes distributed as follows:
FIRST COPY, to the Election
Officer, who shall transmit itto the ERSD in Manila; and
SECOND COPY, to be
deposited inside the ballot
box for valid ballots.
B O A R D O F E L E C
T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
7/29/2019 GENERAL INSTRUCTIONS for BEI on the Voting, Counting & Transmission of Results - May 13, 2013 National & Local Elections
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appointed/designated by the election officer
appointed by BEI in case of absence on election
day
registered voters in the precinct/clusteredprecinct where they are assigned
cannot participate in the deliberations of the BEI,
nor vote in any issue or question before the BEI
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
7/29/2019 GENERAL INSTRUCTIONS for BEI on the Voting, Counting & Transmission of Results - May 13, 2013 National & Local Elections
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number depends on the clustered precincts as follows:
NO. PRECINCTS IN A
CLUSTER NO. OF SUPPORT STAFF
1 to 2 0 3 1 4 2
5, 6 and 7 3
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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1. Conduct the VOTING in the polling place.
2. Administer the ELECTRONIC COUNTING of votes.
3. Print the ELECTION RETURNS, and
4. TRANSMIT VOTES electronically through the PCOS,
the election results to the:
City/Municipal Board of Canvassers;
Central Server; Dominant majority party, dominant
minority party, accredited citizens arm;and KBP
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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5. ACT AS DEPUTIES of the Commission in the conductof the elections;
6. MAINTAIN ORDER within the polling place and itspremises;
7. ENFORCE OBEDIENCE to its lawful order and
PROHIBIT the use of camera and cellular phone
with camera by the voters.
8. Perform such OTHER FUNCTIONS prescribed by the
law or by the rules and regulations promulgated by
the Commission.
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Board meeting shall be PUBLIC and heldin the POLLING PLACE designated bythe Commission.
Board acts through the chairman andshall decide by MAJORITY VOTE, without
delay.
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Avail of Local Absentee Voting privilege when not
registered in the precinct where they are assigned.
The voter can only vote for National and Local
Elections up to Party-List Representatives
Vote in their precinct provided their absence is less
than 20 minutes.
Only one member may leave at any one time.
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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BEI members shall not:
Engage in any PARTISAN POLITICALACTIVITY; or
TAKE PART IN THE ELECTION, except to
discharge their duties and to vote
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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BEI Chairman and MEMBERS
Honoraria of THREE THOUSAND PESOS (P3,000.00) per member.
FIVE HUNDRED PESOS (P 500.00) per member
for the testing and sealing of machines.
THREE HUNDRED PESOS (P 300.00) permember as one-time transportationallowance.
SERVICE CREDITS for 3 DAYS of service (May12, 13, 14, 2010)
B O A R D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Public Schools Teachers, Principals or Supervisors asSUPERVISORS for Ten Clustered Precincts or Fraction
thereof.
Honoraria of THREE THOUSAND PESOS (P3,000.00) per person.
SERVICE CREDITS for 3 DAYS of service (May 12,13, 14, 2010)
Support Staff
Honoraria of ONE THOUSAND FIVE HUNDRED
PESOS (P1,500.00) per person.
SERVICE CREDITS for 3 DAYS of service (May 12,
13, 14, 2010)
B O A R
D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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The Comelec shall allocate the
amount of THIRTY MILLION PESOS (P30,000,000.00) as TRUST FUND forDepEd employees in theperformance of election duties.
In case of death – P200,000.00 (TWO HUNDREDTHOUSAND PESOS)
In case of injuries – P30,000.00 (THIRTY THOUSAND
PESOS)
B O A R
D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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There shall be at least ONE (1) DepED SUPERVISOR OFFICIAL
with one (1) support staff for every polling center.
In case of polling centers with MORE THAN TEN (10) CLUSTEREDPRECINCTS, an additional DepEd supervisor official with one (1)support staff shall be constituted, as follows:
B O A R
D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
NO. OF CLUSTERED
PRECINCTS
No. of DepEd
Supervisor Official No. of Support Staff
1 to 10 1 1 11 to 20 2 2 21 to 30 3 3
. . . and so on
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Plan, organize and supervise the setting-up of a
voter assistance center at the polling center
Plan, organize and supervise crowd managementat entrance areas of polling center
Maintain list of technical personnel as well as PNPand AFP personnel in the polling center
Serve as contact or point person of EO in thepolling center
B O A R
D O F E L E C T I O N I N S P E
C T O R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Who are entitled to TWO WATCHERS in every polling
place?
1. Each INDEPENDENT candidate.
2. REGISTERED political party or coalition of political
parties duly registered with the Commission fieldingcandidates in the election.
3. Duly ACCREDITED CITIZEN’S ARM.
The two watchers shall serve
alternately, in every polling place.
W A T C HE R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Candidates for Senator, Board member and Councilors
of same ticket/ slate shall COLLECTIVELY be entitledto ONE WATCHER. W
A T C HE R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
If, BECAUSE OF LIMITED SPACE, all watchers cannot
be accommodated in the polling place, preferenceshall be given to the watchers of:
dominant majority party
dominant minority party
citizen’s arm authorized toconduct unofficial count.
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W A T C HE R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
Other civil, professional, business,service, youth and any other similar
organizations shall be entitled to
collectively appoint ONE WATCHER in
every polling place, upon prior authorityof the Commission.
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W A T C HE R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. REGISTERED VOTER of the city ormunicipality comprising the
precinct where he is assigned.
2. Of GOOD REPUTATION.
3. Has not been CONVICTED BY
FINAL JUDGMENT of any election
offense or any crime.
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W A T C HE R S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
4. Knows how to READ and WRITE
Filipino, English or a local dialect.
5. Not related within the FOURTH
CIVIL DEGREE OFCONSANGUINITY OR AFFINITY to
the BEIs in the polling place where
he seeks appointment as watcher.
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32MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
NOT LATER THAN APRIL 28,2013, independent candidates,
registered parties, organizations or
coalitions authorized by the
Commission shall SUBMIT to the
Election Officers concerned:
names and signatures of their
representatives authorized to
appoint watchers in the city ormunicipality.
W A T C HE R S
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33MAY 13, 2013NATIONAL AND LOCAL ELECTIONS
1. Deliver their appointments to BEI chairman upon
entering the polling place.
The chairman shall RECORD the names in the minuteswith a notation under their signatures that watcher isnot disqualified.
2. Not to speak to the BEI or a voter, or among themselves,which will disturb the proceedings of the BEI.
3. IF AVAILABLE, affix their signatures and thumb marks in
the ERs, in the case of watchers representing:
Dominant majority partyDominant minority party
Citizen’s arm
W A T C HE R S
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34MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. WITNESS and INFORM themselves of theproceedings of the BEI.
2. TAKE NOTE of what they may see or hear.
W A T C HE R S
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35MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
3. TAKE PHOTOGRAPHS of the :proceedings and incidents, if
any, during the voting and
counting of votes
generated election returns
ballot boxes
W A T C HE R S
NOTE:
CANNOT take photographs of
ballots in possession of voters.
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36MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
4. File a protest against any irregularity orviolation of law which they believe may havebeen committed by:
the BEI
any BEI member orany person
5. Obtain from the BEI a certificate as to the
filing of such protest and the resolutionthereof
W A
T C HE R S
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BEIs shall get the forms, documents and suppliesearly in the morning of election day.
EXCEPT IN CASE OF EARLY DELIVERY asauthorized by COMELEC
City/Municipal Treasurers shall distribute the specificforms, documents and supplies perprecinct/clustered precincts.
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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SUPPLIES AND MATERIALS FOR TESTING AND SEALING
ELECTION FORMS
A6 – TS Test Ballots 10 Pieces
A9 – TS Manual Election Returns 1 Piece
A11 Minute of Testing andSealing; Voting and Counting
2 Pieces
A12 - C Paper Seal for PCOS Box 1 Piece
ENVELOPES
A17 – TS For Counted Test Ballots, ERsand other reports
1 Piece
Envelope for Minutes of Testing and Sealing; Voting
and Counting2 Pieces
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A. FROM CITY/MUNICIPAL TREASURER
CEF NO. FORMS AND SUPPLIES RATE OFDISTRIBUTION
ELECTION FORMS
A3 Poster Indicating the clusteredprecincts’ number 1 Piece
A6 Official Ballots 1 1 pc. pervoter
A11Minutes of Voting and Counting of Votes
1Set of 2copies
A12 Paper seals 75 Pieces
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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A14 Certificate of Receipt of Official Ballots, Other
Forms and Supplies by BEI 3 Pieces
A27 Official Receipt of Election Returns 60 Pieces ENVELOPES FOR VOTING AND COUNTING
A15 For Rejected, Half of torn Unused Official Ballots,
Other Half of Torn Unused Official Ballots3 Pieces
A17 For Election Returns 30 Pieces OTHER ENVELOPES
A18-A
For Main Memory Card, i-button Security Key,
PIN’s , Initialization Report, Audit Log, andPrecinct Statistical Report
6 Pieces A-18 For Minutes of Voting and Counting of Votes 1
Set of 2pcs
A-19 For key of ballot 3 Pieces
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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OTHER FORMS
A30/A31 Temporary Appointment of Chairman/Poll Clerk/ ThirdMember/ Support Staff 10 Pieces
A35Certificate of Challengers or Protest and Decision of theBEI 10 Pieces
A39 Oath of Voter Challenge for Illegal Acts 10 Pieces
A40 Oath of Identification of Challenged Voter 10 Pieces
SUPPLIES Bond Paper (long) 30 Pieces
Ballot Secrecy Folder 12 Pieces
Thumbprint Taker 1Piece Per Precinct
in a clusterSelf locking Security Seal for Printer Cover and MemoryCard Ports
2 Pieces
Plastic Seal for Ballot Box 5 Pieces
Indelible Stain Ink 2Bottles Per
Precinct in a cluster
Instruction to Voters 1Pcs. Per Precinct in
a cluster
Marking pens1 or2
Box/es
Ballpens 4 Pieces
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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SUPPLIES
Ballot Box 1 Piece
Marking pens 1 or 2 Box/esBallpens 6 Pieces
Padlocks with Keys 3 Pieces
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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B. FROM THE ELECTION OFFICER
1. Two (2) copies of PRECINCTCOMPUTERIZED VOTERS LIST(PCVL)
a. one for posting outside polling place
b. one for use of the BEIs during voting
2. One (1) copy of ELECTION DAY
COMPUTERIZED VOTERS LIST (EDCVL)
3. Copies of APPOINTMENT and OATH of
Office of the BEI and Support (A5 andA5-A)
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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44
PCVL and EDCVL should all be DULY
CERTIFIED by the ElectionRegistration Board.
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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45
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
DUTIES OF THE BEI UPON RECEIPT OF THE FORMS AND
SUPPLIES
1. CHECK the different election forms, documents and
supplies as to quantity and quality received.
2. PLACE the official ballots in a corrugated box providedby the Commission
3. SIGN a Certificate of Receipt (A14) in three copies.
4. DELIVER the original copy to the City/ MunicipalTreasurer.
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46
Temporary Appointment of Chairman/pollClerk/ Member (Annex “A”)
Certificate of Challenge or Protest and
Decision of the BEI (Annex “B”)
Oath of Voters Challenged for Illegal Acts
(Annex “C”)
Oath to Identify A Challenged Voter (Annex“D”)
E L E C T I O N F O R M S A ND
S U P P L I E S
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Temporary Appointmentof Chairman/PollClerk/Member (Annex
“A”)
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Certificate of Challengeor Protest and Decision of the BEI (Annex “B”)
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Oath of Voter Challengedfor Illegal Acts(Annex “C”)
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Oath to Identify aChallenged Voter(Annex “D”)
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MAY 13, 2013
Sun Mon Tues Wed Thu Fri Sat
1 2 3 4
5 6 7 8 9 10 11
12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29 30 28 29
30 31
13
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52
if there are voters within 30 meters in front of polling place who have not yet cast their votes
The poll clerk shall, without delay, prepare a COMPLETELIST CONTAINING VOTERS’ NAMES consecutively listed
voter listed who is not present when called (3) timesshall not be allowed to vote
List of Voters shall be submitted to EO.
Voting after 6:00 pm allowed:
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
7:00 am until 7:00 pm
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53
Voters shall cast their votes in the
POLLING PLACE DESIGNATED by theCommission. The poster Indicating
Precinct Number (A3) shall be
prominently posted near or at the door of the polling place.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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54
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
REGISTERED VOTERS:
a. whose names appear in the:
EDCVL (Election day
Computerized Voters List);
Supplemental PCVL, if any
Unless their names have been
manually crossed out with the
following annotations and duly
signed by the Election Officer:
a. Voter has transferred to
another city or municipality
b. Voter has died
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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55
Any voter or watcher may challenge any
person offering to vote for:
Not being REGISTERED; or
Using the NAME OF ANOTHER ; or Suffering from an EXISTINGDISQUALIFICATION.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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56
Upon receipt of challenge, BEI shallrequire challenged voter to present proof
of:
Registration; orIdentity; or
Qualification as voter.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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57
BEI SHALL IDENTIFY the voter, in the VRR orEDCVL, through his/her:
Photograph; or
Fingerprint; orSpecimen signatures.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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58
In the absence of the above-mentioned
proof of identity:
any BEI member may identify under
OATH a voter and such act shall be
reflected in the Minutes.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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59
A VOTER or WATCHER may
challenge any person offering tovote on the ground that he:
1. Received or expects to receive,paid, offered or promised to pay,
contributed, offered or promised
to CONTRIBUTE MONEY or
ANYTHING OF VALUE asconsideration for his vote or for
the vote of another; or
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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60
2. Made or received a promise toINFLUENCE THE GIVING OR WITHHOLDING of any such vote;
or
3. Made a BET or is interesteddirectly or indirectly in a bet that
depends upon the results of the
election.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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61
To be able to vote, challenged voter shallTAKE AN OATH before the BEI that he has
not committed any of the acts alleged in the
challenge.
If voter REFUSES to take an oath, the
challenge shall be sustained and the voter
shall not be allowed to vote.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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62
BEI shall record in theMinutes:
All CHALLENGES
and OATHS taken inconnectiontherewith.
DECISION of BEI ineach case
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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63
1. Voters shall vote in the ORDER OF THEIR
ARRIVAL in the polling place.
2. No watcher shall ENTER THE PLACERESERVED for the voters and the BEI, nor
MINGLE AND TALK with the voters.
3. Persons CARRYING FIREARMS OR DEADLYWEAPONS shall not enter the polling place,
except those expressly authorized by the
Commission.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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64
4. There shall be NO CROWDING OF VOTERS
and DISORDERLY BEHAVIOR inside the pollingplace.
5. The ballot box shall REMAIN LOCKED
during voting.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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65
1. Members of the BEI and SUPPORT STAFF.
2. Watchers who shall stay only in the
SPACE RESERVED for them.
3. REPRESENTATIVES of the Commission.
4. TECHNICAL SUPPORT STAFF assigned in
the voting center duly designated by theCommission.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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66
5. Voters CASTING their votes.
6. Voters WAITING TO CAST their votes.
7. Jail or prison escorts escorting detaineevoters
8. Support staff of SBEI-PWD, monitoring
groups, representatives of the CHR
9. OTHER persons who may be specifically
authorized by the Commission.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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67
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. Officers or Members of the
AFP or PNP
2. PEACE OFFICERS or ARMED
PERSONS belonging to
extra-legal police agency,
special forces,
reaction/strike forces, or
civilian armed forcesgeographical units, barangay
tanods or similar forces
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68
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
5. All other kinds of armedor unarmed extra-legal
police forces.
6. BARANGAY OFFICIALS,
whether elected or
appointed.
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The Board, BY MAJORITY
VOTE, order the detail of policemen or peace officers
for:
1.PROTECTION of the BEI’s and the PCOS Machine.
2.PROTECTION of election
documents andparaphernalia.
69
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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3.Maintenance of PEACE
AND ORDER.
Note: They must be in
proper uniform and shall
stay outside near enough
to be easily called by theboard.
70
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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71
1. BRING the ballot, secrecy folder
and marking pen outside of thepolling place.
2. SPEAK with another voter orwatcher.
3. PREPARE his ballot withoutusing the secrecy folder or EXHIBIT its contents.
4. FILL his ballot accompanied byanother, except illiterate ordisabled person.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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72
5. ERASE any printing from the
ballot ,or PUT any distinguishingmark thereon.
6. USE MEANS of making a copy of the contents of the ballot, orOTHER SCHEME to identify hisvote, including the use of digitalcameras, cellular phones orsimilar gadgets
7. INTENTIONALLY TEAR or
DEFACE the ballot
8. DISRUPT the normal operationof the PCOS.
D A T E
,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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73
Assistance in the Preparation of Ballot
A voter is not allowed to vote as illiterate or
disable UNLESS SUCH FACT IS INDICATED in
the EDCVL or VRR or when HIS DISABILITY ISAPPARENT.
The ASSISTOR shall prepare the ballot using aballot secrecy folder in the presence of the
illiterate or disabled person.
D A T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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74
Assistance in the Preparation of Ballot
The assistor shall bind himself in writing and
under oath to FILL THE BALLOT STRICTLY inaccordance with the instructions of the voter
and NOT TO REVEAL THE CONTENTS
thereof, by affixing the signature in the
appropriate space in the Minutes.
D A T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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75
Assistance in Using the PCOS
A person who is physically impaired and
UNABLE TO FEED HIS BALLOT into the
PCOS may be assisted by the member of theBoard or Support Staff.
The assistor shall ensure that the contents of
the ballot are NOT DISPLAYED DURING THEFEEDING of the same into the PCOS.
D A T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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76
In both cases, the poll clerk shall:
First VERIFY from the illiterate ordisabled person whether he hadauthorized the assistor to helphim to cast his vote
An Assistor can ONLY ASSIST THREE(3) illiterate or disabled voters
» except when such Assistor is amember of the BEI.
D A T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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77
Assistor must be of legal age and:
a relative within the FOURTHCIVIL DEGREE of consanguinity
or affinity;any PERSON OF HISCONFIDENCE who belongs tothe same household; or
a MEMBER of the BEI.
D A T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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78
ALL polling places of the precincts where
there are persons with disability/disabled
voters shall be located at the ground floor of
the voting centers. For this purpose, the
Election Officer shall coordinate with theproper school or building officials.
DA T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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79
DA T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
PWDs, Senior Citizens and detainee votersvoting in their respective polling places shall
be afforded their right to an express lane and
made to vote as soon as they arrive.
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80
During voting, no member of the
BEI shall make ANYANNOUCEMENT as to:
Whether a certain registeredvoter has already voted or not
As to how many have already
voted
As to how many so far have
failed to vote
DA T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
D
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81
During voting, no member of the
BEI shall make ANYANNOUCEMENT as to:
Any other fact tending to showor showing the state of the
polls
Any statement at any time,
except as witness before a
court or body as to how many
persons voted
DA T E ,T I ME A N D
P L A C E O
F V O T I N G
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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82
Commission on ELections
www.Personnel Department.com
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83MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
BEI SHALL MEET AT POLLINGPLACE AT 6:00 A.M. ON
ELECTION DAY
ensure that
a. PCOS box and
b. BALLOT BOX
are inside polling place.
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84MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. Set-up/arrange polling place in accordance,
when feasible, with lay-out in Annex “E”
2. Post copy of PCVL of each CLUSTERED
PRECINCT near or at door of polling place.
3. For precincts with PWDs whose polling place isnot on the ground floor but provided with an
accessible polling place, and detainee voters,
the BEI of said regular polling place shall:
a. annotate the PWDs’/DVs’ names in the
EDCVL with “PWD/DV”
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85MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
b. affix his initial beside the annotation
c. enter in the minutes the number of
PWD/DV and the fact that their names were
annotated with “PWD/DV”
d. in the presence of the SBEI-PWD/DV
support staff, segregate the ballots allocated
for the PWD/DV, and insert the same in thefolder
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86MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
e. place folder inside envelope, close and seal
envelope using paper seal. Envelope andpaper seal shall be provided by the SBEI-
PWD/SBEI-DV support staff
f. affix their initials on the paper seal
g. turn over envelope containing ballots to the
SBEI-PWD/SBEI-DV, as case may be
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87MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
4. Show to public that
- PCOS BOX sealed
- BALLOT BOX empty then locked with 4
plastic seals
- package of OFFICIAL BALLOTS sealed andthen break the seals
5. Remove paper seal of PCOS box
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88MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
6. Open PCOS box
7. Check inside PCOS box for following:
a. checklist of contents
b. PCOS machine
c. power cord
d. 13 rolls of thermal paper
e. 3 security PINs of BEI
f. 1 PIN for re-zeroing (remain inside box)
g. modem/BGAN, if any
h. 2 copies of the Minutes
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89MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
NOTE:
at least one (1) modem in every polling
center, or one (1) BGAN in every polling place
without local telecommunications signal
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90MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
8. Retrieve MINUTES
a. check if serial no. of seal used in PCOS
box is same on record in MINUTES
b. enter no. of ballots as indicated inpackage
c. and fact that PCOS box and
package of Ballots
were shown to public with seals intact
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91MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
9. Retrieve PIN of BEIs and distribute accordingly.
note: re-zero PIN not used on Election Day
10. Retrieve PCOS from box.
11. Show to public that PRINTER COVER of PCOS
and memory card slots are sealed.
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92MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
12. Place properly PCOS on top of ballot box.
13. Break plastic fixed length seal of printer cover
14. Open printer cover and BEI Chairman shalltake out the iButton security key.
15. Verify that thermal paper is properly installed
and then close printer cover.
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93MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
16. Plug power adaptor to the electrical outlet and
connect the other end to the PCOS AC power
port.
17. Connect battery to PCOS power port (12VDC). If
there is no power press the RESET button
18. Wait until PCOS displays message “Please insert
security key for authentication”.
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94MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
19. Chairman shall start the operation process of
the PCOS thru the iButton security key
20. The Operator (or certified IT-capable member of
the BEI) shall then perform the initialization of
the PCOS
21. Affix signatures and thumbprints on the
INITIALIZATION REPORT or zero report (includingreps of political parties, candidates or citizens
arm present)
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95MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
22. Chairman shall place INITIALIZATION REPORTinside envelope (A18-A) for submission to
Election Officer after voting.
note: iButton security key shall be incustody of Chairman until closing of
voting.
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96MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
The BEI, in coordination with the DepEdSupervisor, shall designate a room to be used as
holding area, when necessary. The holding area
will be used by the voters waiting for their turn to
vote. The voters shall sit/arrange themselves on afirst come first serve basis.
NOTE: Giving numbers to the voters to determine
their sequence of voting is strictly prohibited.
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97
1. The voter will
LOOK FOR HISNAME in the PCVL
posted near thedoor of the voting
center and
DETERMINE HIS
PRECINCT NUMBER and SEQUENCENUMBER.
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2. The voter will
APPROACH THE BEIOR THE SUPPORT
STAFF OR IN-CHARGE OF THEPRECINCT.
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3. The voter will
GIVE HISSEQUENCE
NUMBER IN THEPCVL, NAME ANDADDRESS and other
data concerning his
person.
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4. The BEI or the
support staff
shall VERIFY IF
THE NAME OFTHE VOTER IS IN
THE EDCVL.
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101
5. If the name of the voter is in
the EDCVL, check fingernails first
for any indelible ink stain.
if already stained, voter is
directed to leave the
polling place
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If not stained, his identity shall then be
established through the following:
His PHOTOGRAPH in the EDCVL; or
His SPECIMEN SIGNATURES in the
Voters Registration Record (VRR); or
ANY DOCUMENT which may establish
his identity except barangay certificateor community tax certificate.
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104
7. If the voter is not challenged, or
having been challenged, the
QUESTION HAS BEEN DECIDED INHIS FAVOR , the voter shall be
directed to the chairman of the BEI.
In case of illiterate voters, or PWDs
who cannot sign, require the voter
to affix their thumbmarks in theEDCVL
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105
8. Then voter is directed to the
chairman who shall authenticate
the ballot by affixing his signature
at the designated space in the
ballot.
NOTE: failure to authenticate shall
not invalidate ballot but shall
constitute an election offense
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9. Show to voter that ballot isnot torn or smudged, and not
yet filled up.
10. Place ballot inside ballot
secrecy folder then give to
voter together with marking
pen.
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108
1. The voter shall FILL HISBALLOT BY FULLY
SHADING THE OVAL
beside the names of the
candidates and party,
organization or coalition
participating in the party-
list system of
representation of his
choice.
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109
2.The voter shall then
APPROACH THE PCOS, INSERTHIS BALLOT in the ballot entry
slot and wait until the message
“CONGRATULATIONS. YOUR
VOTE HAS BEEN REGISTERED” appears on the screen.
3. The 3rd member/support
staff shall MONITOR the PCOS
screen to make sure that the
ballot was successfully
accepted.
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110
4. Thereafter, APPLY
INDELIBLE INK at the base and
extending to the voters’ right
fore fingernail or any other
nail if there be no forefingernail.
5. Instruct voter to return the
secrecy folder and markingpen and then leave the Polling
Place.
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111
1. Receive the accomplished ballots by thePWD/detainee voters before the close of voting hours on election day.
2. Upon receipt of the sealed envelopecontaining the accomplished ballots assubmitted by the SBEI-PWD/SBEI-DVsupport staff, enter such fact in theMinutes.
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3. Announce to the public that theaccomplished ballots of PWDs/DVs andtorn unused ballots, if there are any, havebeen received.
4. Open the envelopes only when all thevoters in the clustered precincts havefinished voting.
5. Feed the ballots to the PCOS machine.
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113
6. One half of the torn unused ballots shall beplaced inside the envelope for the purpose
(CEF No. A15) for submission to the EO, and
the other half of the torn unused ballotsinside the other envelope (CEF No. A-15)
which shall be deposited inside the ballot
box.
7. Enter such fact in the Minutes.
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114MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. The voter will LOOK FOR HIS NAME in the
PCVL posted near the
door of the votingcenter and
DETERMINE HISPRECINCT NUMBER
and SEQUENCENUMBER.
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115MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
2. The voter will
APPROACH THE BEIOR THE SUPPORT
STAFF OR IN-CHARGEOF THE PRECINCT.
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116MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
3. The voter will GIVEHIS SEQUENCENUMBER IN THE PCVL,
NAME AND ADDRESS and other data
concerning his person.
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117MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
4. The BEI or the support
staff shall VERIFY IF THE
NAME OF THE VOTER IS IN
THE EDCVL.
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118MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
5. Issue a CERTIFICATION
to the voter, stating that he
is a registered voter of the
precinct but there are NOMORE AVAILABLE
BALLOTS FOR USE.
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119MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
6. RECORD such facts in the
Minutes.
7. Request the Third Member
to ACCOMPANY the voter to
the NEXT PRECINCT
belonging to the same
councilor district, where he
shall cast his vote.
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120MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
The CHAIRMAN OF THE
PRECINCT where the voter is
directed to vote shall:
Require from the voter the
CERTIFICATION issued by the
Chairman of his precinct.
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121MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
Record in the Minutes thefollowing:
NAME of the Voter;
His PRECINCTNUMBER; and
Fact that a
CERTIFICATION that
there are no availableballots.
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122MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
Write the name of the
voter in the EDCVL OPPOSITE
HIS NAME HIS PRECINCT
NUMBER.
Before issuing the ballot,
observe Steps a) to f) of
Section 34 and ensure that
voter follows the provision of Section 35.
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123MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
BALLOTS may be REJECTED by the PCOS machineduring the scanning
there will be 3 different types
messages when PCOS rejectsballots
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1. “AMBIGUOUS MARK” Let the voter REVIEW HIS BALLOT and
ENSURE that the ovals opposite the names of
candidate/party voted for are FULLY SHADED.
Let the voter RE-FEED the ballot.
Voter may be allowed to re-feed four (4) times.
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2. “MISREAD MARK”
Let the voter RE-FEED the ballot in FOUR
DIFFERENT ORIENTATIONS.
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3. “INVALID BALLOT”
VERIFY if the ballot belongs to the precinct.
If the ballot BELONGS TO ANOTHER PRECINCT,
the voter shall RETURN the ballot to the Chairman
who shall:
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128
IN ALL CASES:
- DISTINCTLY MARK the back of the ballot as .
- REQUIRE all members of the BEI to SIGN at the back
thereof and PLACE inside the Envelope for Rejected
Ballots.
NO REPLACEMENT BALLOT shall be issued to a voter
whose ballot is REJECTED by the PCOS.
OBJECTION to the rejection of a ballot must be in
WRITING and ATTACHED in the Minutes.
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129
The Chairman, in the presence of BEI shall
1. RECORD in the Minutes the QUANTITY OF UNUSED
BALLOTS.
2. TEAR the unused ballots in half LENGTHWISE.
3. PLACE ½ of UNUSED BALLOTS in the envelope (A15),
and submit to the EO for safekeeping.
4. PLACE THE OTHER HALF in another envelope (A15),
and deposit it inside the compartment of the ballot box
for valid ballots.
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130MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
1. At the end of voting period, the BEI chairmanshall proceed to the CLOSE the VOTING
2. Thereafter the PCOS will automatically count
the votes and print 8 copies of the Election
Returns.
3. Detach ERs, affix signatures and thumbmarks
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132
1. The CHAIRMAN shall:
ANNOUNCE THE TOTAL NUMBER OF VOTES
received by each candidate; and
STATE THEIR CORRESPONDING OFFICES.
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133
2. The POLL CLERK shall
ANNOUNCE THE POSTING OF A COPY of
the 2nd copy of the ER for national and local
positions within the polling place.
Failure to post copy of ER shall constitute
an election offense
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134
3. The CHAIRMAN shall:
DETACH THE POSTED PRINTED COPY on the
wall after 48 hours.
Keep the copy in his custody
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135MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
ELECTION RESULTS shall be transmitted to:
1.MBOC/CBOC2.Central Server
3.Transparency Server
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1. 22 COPIES OF ERs.
2. STATISTICAL REPORT.
3. AUDIT LOG REPORT
The Statistical Report and Audit Log Report shall be placed in
the envelope (A18-A) where the Initialization Report was
placed.
The BEI shall NOT STOP or POSTPONE the counting until it has
been completed, unless otherwise ordered by the Commission.
136MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
THE PCOS SHALL PRINT THE FF:
PROCEDURE FOR DISPOSITION
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137
1. The BEI shall SIGN AND AFFIX
THEIR THUMB MARKS in the ERs.
2. The BEI shall INVIDUALLY FOLD
THE FIRST EIGHT (8) COPIES of ERs.
3. SEAL each of them with SERIALLY
NUMBERED PAPER SEALS, placein the envelope (A17), and seal
the envelopes.
MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
PROCEDURE FOR DISPOSITION:
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One (1) to be posted conspicuously on a wall within
the premises of the polling place or counter center.
Ten (10) accredited major national parties in
accordance with a voluntary agreement among
them, excluding the dominant majority and
minority parties.
If no agreement is reached, COMELEC shall
decide.
Two (2) accredited major local parties in accordancewith a voluntary agreement among them.
If no agreement is reached, COMELEC shall
decide.
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FOR LOCAL POSITIONS
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The ERs for LOCAL OFFICIALS AND MEMBERS OF THEHOUSE OF REPRESENTATIVES shall be distributed to the
following:
City or Municipal Board of Canvassers;
Commission;Provincial Board of Canvassers;
Regional Board of Canvassers in the case of ARMM;
The Citizens’ Arm PPCRV;
Dominant majority party as determined by theCommission;
Dominant minority party as determined by the
Commission;
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One copy shall be posted at the polling place
or counting center;
Ballot Box;
Ten (10) accredited major national parties inaccordance with a voluntary agreement
among them, excluding the dominant
majority and minority parties.
If no agreement is reached, the
Commission shall decide.142MAY 13, 2013 NATIONAL AND LOCAL ELECTIONS
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Two (2) accredited major local parties in accordance
with a voluntary agreement among them.If no agreement is reached, the Commission
shall decide.
Five (5) NATIONAL broadcast or print media entities
as determined by the Commission.
Two (2) LOCAL broadcast or print media entities as
determined by the Commission.
Three (3) major citizens’ arms and non-partisan
organizations enlisted by the Commission.
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PROCEDURE:
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145
1. After printing of ALL REPORTS and
TRANSMISSION OF PRECINCT RESULTS to all
destinations, the PCOS shall automatically display
the main menu.
2. The operator shall press the SHUTDOWN
OPTION.
b. The PCOS shall AUTOMATICALLY SHUTDOWN.
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146
After the counting and theannouncement of results, the BEI shall
perform the following:
1. PLACE INSIDE THE BALLOT BOX the sealed
envelopes containing the following:
Copy of Printed ER;
Copy of the Minutes of Voting and
Counting of Votes;
Half of torn unused ballots; andRejected Ballots.
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COMELEC
COMELEC
COMELEC
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147
2. SEAL THE SLIDING DOOR COVER OF
THE BALLOT BOX with plastic seal
five (5) self-locking yellow plastic
seals with serial number
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COMELEC
COMELEC
COMELEC
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148
4. REMOVE THE MAIN MEMORY CARD from the Poll
Worker slot and place inside envelope for the purposethen seal. Indicate whether transmitted or not
transmitted and indicate clustered precinct number,
barangay and city/ municipality/province. Submit to
C/MBOC.
NOTE: the back-up Memory Card shall remain inside
PCOS and Administrator Slot shall remain locked.
5. TURN-OVER box containing PCOS and peripherals to
the logistics provider or, in his absence, to the EO.
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150
6. Deliver to the Election Officer the
following COMELEC DOCUMENTS AND
SUPPLIES:
EDCVL
PCVLEnvelope (A11) containing the copy
of the Minutes intended for the
Comelec;
Envelope (A15) containing theother half of torn unused official
ballots;
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151
Envelopes containing the
Initialization Report, Precinct
Audit Log Report and Precinct
Statistics Report;
Envelopes containing copies of ERs for Provincial Board,
Regional Board and COMELEC
Envelope containing MAIN
MEMORY CARD for use by the
C/MBOC
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If after sealing the ballot box, the BEI discovers
some documents or articles were not placedtherein --- deliver the same to the ELECTION
OFFICER.
In no case shall ballot box be re-opened except inproper cases and with prior written authority of the
Commission.
In such instance, the BEI and watchers shall be
notified of the time and place of the re-opening.
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