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General Student Affairs Committee: 2014-15 Annual Report
Committee chair: Pamela Dusschee, SBA Committee Members: DeLys Ostlund, WLL; Erik Geschke, ART; Dawn Schneider, SHAC; Arun Rana, CEE; Douglas Beyers (Student); James Schofield (Student); Brian Reverman (Student).
This committee is charged by the Faculty Senate to: 1) Serve in an advisory capacity to administrative officers on matters of student affairs,educational activities, budgets and student discipline. 2) Have specific responsibility to review and make recommendations regarding policies related tostudent services, programs and long‐range planning, e.g., student employment, educational activities, counseling, safety, health service and extra‐curricular programming 3) Nominate the recipients of the President’s Awards each spring term
The committee met three times throughout the year. Spring term will be dedicated to the review of nominations and selection of the President’s Awards.
After a meeting with Interim VP EMSA, Dan Fortmiller, the committee decided to address PSU’s progress towards Title IX and Safe Campus. In particular, assessing the Safe Campus Module and student participation. In addition, the committee decided to collect information from various campus stakeholders to assess progress and identify in potential gaps.
Advisory capacity: The committee was not contacted for advisory services. However, the committee did meet with the Interim EMSA VP to solicit potential areas to assess.
President’s Awards: In Spring 2014, the committee participated in the review and selection of the President’s Awards. The process will be the same this year, with the review being conducted in spring term. The committee now selects the “best of the best” awards from amongst the winners for each college/school for Academic Achievement, Community Engagement and University Service for the undergraduate, master’s and doctoral levels in each category.
Review and recommendation capacity: PSU progress towards Safe Campus
ACTIONS completed: Met with Interim VP EMSA, Dan Fortmiller to discuss potential focus areas. Met with President Wim Wiewel to learn about PSU’s Administration’s commitment to Title
IX. President Wiewel indicated that he felt PSU is doing a good job relative to complianceand response, but that there could be more work in prevention and awareness.
Committee members met with various PSU Stakeholders, Julie Caron, Office of Equity &Compliance; SHAC staff; two members of the Sexual Assault Task Force; Director ofCounseling Services; and Women’s Resource Center Advocate.
Committee members reviewed the student Safe Campus Module. Committee members reviewed the U.S. President’s Report – “Not Alone.” Invited guest, Julie Caron from Office of Equity & Compliance to give a review of current
campus initiatives.
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ACTIONS to be taken in spring term: Meet with new VP EMSA, John Fraire to review findings and assess alignment with
committee Outreach to faculty to participate in bringing awareness to Safe Campus initiatives Formalize advisory to PSU on committee findings
RECOMMENDATIONS to 2015‐16 committee chair: Build engagement with EMSA and other PSU stakeholders to ensure General Student Affairs
Committee adds value to PSU Mission. Stakeholders across campus have been working hard to create awareness around sexual
assault on campus. The committee should continue its work around Safe Campus, including summarizing activities and making recommendations for next actions that bring awareness to these efforts.
Work with EMSA to promote student awards, in addition to nominating students for thePresident’s Awards.
To learn more about the Safe Campus module for students, visit:
http://www.pdx.edu/sexual‐assault/safe‐campus‐module
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Intercollegiate Athletics Board (IAB)
Annual Report, April 2015
Members 2014-‐15 academic year
Chair: Randy Miller, PSC Toeutu Faaleava, UNST Robin Beavers, ADM Michael Smith ED (Added November 2014) Antoinette Wayne, Student
Ex-‐officio Members Professor Robert Lockwood, C&CJ and NCAA Faculty Athletics Representative Mark Rountree, Athletics Director (Began January 2015) Valerie Cleary, Senior Associate Athletics Director/Senior Woman Administrator in Athletics (Left PSU April 2015). Matt Billings, Deputy Athletics Director Wim Wiewel, President
The Intercollegiate Athletics Board is charged by the Faculty Senate to: 1) Serve as the institutional advisory body to the President and Faculty Senate in the developmentof and adherence to policies and budgets governing the University’s program in men’s and women’s intercollegiate athletics; 2) Report to the Faculty Senate at least once each year.
I. Athletic Department Staff changes
• Mark Rountree (Deputy Athletics Director at Miami University of Ohio) Mark began on January 20,2015. Mark has spent his first few months learning the strengths of the staff before making toomany substantive changes to the Athletics Administration. He has recently submitted a revisedOrganizational chart for the Athletics Department
• Head Women’s Basketball Coach Sherri Murrell was let go from the University in late February andLynn Kennedy was named the head coach last week. Coach Kennedy comes to Portland State with 14years experience as a collegiate head coach and more than 20 years coaching experience overall. For the past10 seasons, he led the Southern Oregon women’s basketball program to outstanding success. The Raiderswent 27-‐5 this past season, ranked in the top 10 in the nation, and reached the NAIA Division II Sweet 16. Inall, Kennedy was 208-‐105 as head coach at Southern Oregon, leading three teams to the NAIA NationalTournament.
• Associate Athletic Director for External Affairs (Zack Wallace), Dan Valles (EMSA office and StudentAffairs budgetary manger) and Associate Athletic Director/Senior Women’s Administrator leftPortland State for new jobs at other institutions.
• Robert Lockwood (Faculty Athletics Representative) has announced he will be extending his termserving as the FAR until September, 2015. The process for selecting the next Faculty Athletics
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Representative failed to attract any qualified candidates during the initial search. The position description has been revised and the position search will reopen this month. Members of the IAB have been encouraged to begin speaking with potential candidates and actively recruit their interest in this vital position.
II. IAB Oversight and Review as Required under the PSU NCAA Certification AgreementOperating Principle 1.1 (O.P. 1.1-‐-‐-‐Institutional Control and Shared Responsibilities) IAB has maintained an active role in policy and procedure development and revision in Athletics. It has reported on athletic policy issues and student-‐athletes’ accomplishments, and has reviewed Athletics’ budget requests submitted to the Student Fee Committee (SFC).
IAB approved the PSU Athletics Academic Services Policy at its meeting on January 7, 2015. This manual fulfilled one of the commitments PSU Athletics made as part of the OUS Audit process. The completion of this manual was an important step in PSU’s rules education and culture of Student Athlete support services in Athletics. The Athletics Department has acknowledges that there may be revisions to both the previously adopted compliance policy and this Academic Services policy as a result of the Portland State University internal audit and input from new Athletic Director Mark Rountree.
III. Discussion of concussion policy
• The department of Athletics recently submitted a policy to guide the handling ofAthletes who suffer a concussion. The policy will guide and monitor an athlete’sreturn to participation and return to academic work. Athletics is currently athorough review of this important document by the Intercollegiate Athletics Board.The development of the final language of this document and should be the board’sfinal approval in the next meeting.
IV. Possible change to the committee structure
• Discussion was held to determine how to make the Intercollegiate Athletics Board betterserve the needs of the campus community. (Do we expand the number of members?, Dowe keep it as faculty only or open the membership to staff as well?, Do we include a studentathlete as a student member in addition to those students who represent ASPSU?, Howoften should this body report to the Faculty Senate?) Further discussion of this has beenheld using a recent survey on Athletics governance from the Coalition on IntercollegiateAthletics as a guide.
• Further discussion remains as the committee awaits the final report from the internalaudit. The Final report from the auditor should be ready for review at the next IAB meeting.
Viking Pavilion construction:
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Meetings are ongoing with the architecture firm to develop the final vision for the renovated facility. Fortis Construction was chosen recently as the building contractor. Preliminary estimates are for construction to begin in mid-‐December 2015 or early January 2016 depending upon design review and the permitting process. Anticipated completion of the project is set for early 2019 at the latest. When final plans are confirmed they will be distributed to the IAB.
Academic Progress Reports are due to be released by the NCAA in the next week or two. The results of PSU Athletics scores will be added to a revised copy of this report if they are received in time.
Aa a last minute request from Senate President Bob Liebman, I was asked to speak to the steering committee about a request from the Coalition on Intercollegiate Athletics asking PSU to call for a vote on urging our congressional delegates to support the creation of a Presidential Commission on Intercollegiate Athletics. Given the short notice an email was circulated to the members of the IAB asking for their input. The responses were definitely mixed and highlighted the need for further discussion of this matter at our next meeting. At this time we cannot make any recommendation to the Faculty Senate steering committee.
We are scheduled to meet next week and we will be sending an amended version of this draft updating any final decisions on subjects in this report.
G-‐3 IAC Annual Report 2015
Institutional Assessment Council Annual Report to the Faculty Senate
April 1, 2015
The Institutional Assessment Council (IAC) Council welcomed eight new members for the 2014/2015 academic year. Members represent a wide range of departments and programs, and have significant roles related to assessment practices and policies.
IAC Members 2014-‐2015 Academic Year:
Thomas Bielavitz, LIB Leslee Peterson, ED Rowanna Carpenter, UNST Gerry Recktenwald, MCECS Micki Caskey, ED Aimee Shattuck, EMSA Amy Donaldson, SPHR Brandon Sheldon (student representative), Ps Robert Halstead, OAA Karen Strand, ARTS Jim Hook, MCECS Janelle Voegele (Co-‐chair), OAI Charles Klein, ANTH Erica Wagner, SBA Suzanne Matthews, OAI Vicki Wise, EMSA (Co-‐chair)
Lindy Wortman (student representative), ED Ex-‐officio:
Margaret Everett, OGS Sukhwant Jhaj, OAA Kathi Ketcheson, OIRP Leslie McBride, CUPA IAC Charge:
The Institutional Assessment Council (IAC) will promote and advocate for the continued implementation of assessment across the campus, working closely with: Undergraduate Studies, Graduate Studies, Institutional Research and Planning, Office of Academic Innovation, and Enrollment Management and Student Affairs. The IAC will create principles and recommendations for assessment planning that are sustainable and learning-‐focused, and provide counsel aimed at enhancing the quality of student learning through assessment activities.
In cooperation with the ex-‐officio members, the Council will design a framework for promoting assessment long term and will provide guidelines for implementation. It will serve as the primary advisory mechanism for institutional planning and will coordinate with the assistant and associate deans group the implementation of systemic annual reporting by the schools and colleagues. It will create an annual document on the status of assessment that will form the basis for institutional reports, such as those required by the PSU faculty senate and the regional accreditation body, NWCCU.
IAC Priorities 2014/2015
The IAC’s priorities were informed by a two-‐year work plan approved by the Council in April 2014 [Insert Link here]. The plan incorporated foundational IAC work during the years 2008-‐2013, as well as recommendations created by Dr. Bill Rickards, consultant in higher education research and evaluation [Insert link to Rickards PSU visit and report here]
G-‐3 Rickards recommended the following short-‐range priorities:
(1) Mapping current assessment practices across colleges and programs;
(2) Engaging faculty as co-‐investigators in questions stemming from real issues in programs {ex: retention, class size}, as well as initiatives impacting curricular change (ex: Provost’s Challenge, Flexible Degrees);
(3) Highlighting assessment practices at program and department levels, including exploring assessment practices with specific curriculum content.
The IAC identified an additional short range priority:
(4) Leading campus conversations on assessment communication cycles as a means of sharing program curricular activities, innovations and findings, preparing for program review, and building documentation for reports as required by the regional accreditation body, NWCCU.
These priorities formed the basis for five goals:
Goal 1: Updated campus inventory of program assessment activity and outcomes -‐ complete
Led by Assessment Coordinator Suzanne Matthews, a campus-‐wide inventory of program assessment activity was conducted to (1) compare current program assessment activity with findings from a similar inventory conducted in 2009-‐2010, (2) establish a baseline understanding of changes to program assessment activity, (3) inform the IAC’s strategic planning goals.
The Undergraduate Programmatic Assessment Evaluation (Template D) used in 2009-‐2010 to evaluate program assessment activity was modified to create a template and rubric that formed the basis for evaluating current program assessment activity in the colleges and academic programs. Indicators of “established” program assessment activity are:
• clearly defined program-‐level outcomes,• a plan for assessing each of the outcomes,• strong indication that the results from assessments are reviewed on a continuous basis,• the inclusion of assessment results within decision-‐making and planning processes,• updated information on department websites on program-‐level outcomes and curriculum
revisions.
Initial inventory results revealed progression in several programs from early to midstage assessment activity, or midstage to established program assessment activity. Next steps are to (1) follow up with departments for which assessment information is missing, (2) develop exemplars from “established” programs, using current media technologies to highlight the departments’ perspectives on processes used and impact of assessment work, and (3) establish partnerships with programs for sustainable assessment planning that creates a added value to departments’ current initiatives.
Goal 2: Updated campus inventory of program outcomes mapped to campus wide learning outcomes (CWLOs) – complete
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G-‐3 This inventory mapped program level outcomes to one or more campus wide learning outcomes to determine overall coverage across the colleges. Next steps are to (1) compare findings between 2010 and 2015 inventories, and (2) incorporate strengths and gaps for each outcome into strategic planning for promoting assessment practices within specific curricular content.
Goal 3: Program assessment examples identified (Departmental, College, Provost Challenge, Flexible Degree) – 80% complete
Examples have been identified from program-‐driven efforts to study and improve student experience, retention, success and learning outcomes. These include examples from individual departments, University Studies, Provost Challenge outcomes, and assessment in Enrollment Management and Student Affairs. Next steps are to organize examples into thematic categories, create multimedia resources, and make these resources available as part of an institutional assessment portfolio, as well as planning and implementation of student learning assessment in Flexible Degree projects.
Goal 4: Updated assessment resources – 50% complete
In addition to program and department exemplars, print and multimedia resources are being updated and are available at http://www.pdx.edu/institutional-‐assessment-‐council/resources
Goal 5: Accreditation Report Standard Four: Effectiveness and Improvement draft -‐ complete
Four IAC members participated on the Standard Four Subcommittee: Effectiveness and Improvement for the PSU Year Seven Self Evaluation Process. The report summarized assessment activity across colleges on the undergraduate and graduate levels.
Goal 6: Draft proposal: Assessment Communication Cycles – 50% complete
The IAC drafted a proposal and process for the periodic communication of assessment activity across programs and colleges. The benefits of this process to academic programs include creating an accessible record of assessment activity for program improvement, keeping assessment processes relevant and localized to department concerns and initiatives, “telling the story” of programs and colleges and their contribution to the PSU student experience, creating a current repository from which information can be easily located and shared by departments for purposes of educating prospective partners, and housing easily accessed data for purposes of internal or external reporting requirements. Next steps: IAC subcommittees will refine the proposal and implement outreach to various segments of the campus community for feedback.
The IAC will continue to work with the Office of Academic Innovation to incorporate feedback from faculty, chairs, associate deans and deans on assessment strategic priorities and goals. Additionally, the IAC will foster collaborations with colleges to examine PSU education with attention to student persistence and success, will incorporate multiple data sources as resources to understand student learning at Portland State, and refine approaches to supporting programs in assessing educational initiatives as they emerge.
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G-4 To: Faculty Senate Re: Library Committee Annual Report 4/13/2015
Committee Chair: Jon Holt Committee Members: David Bullock, Susan Chan, Maura Kelly, Susan Masta, Brian Turner and Ivan Reihsmann Ex Officio: Thomas Bielavitz, Barbara Glackin, Claudia Weston, and Marilyn Moody
For the 2014-2015 academic year, the Library Committee discussed the following items: 1. Integration of a new library cataloging system2. Initiatives to empower student learning through the library3. Impacts on the library from budget decreases
For the 2014-2015 year, one of the big challenges to the library has been its integration of a new catalog system that began in Summer 2014. Librarians used committee meetings to help PSU faculty understand the challenges as this process was still underway in late 2014 and to help understand why aspects of library service (e.g., the ability to find and order certain books outside of Millar) might be impacted. This integration is now complete (Spring 2015) and service levels have returned and improved.
Discussion of Task Forces to help promote student learning through library, levering library resources to efficiently and economically empower students. More specifically, faculty and library staff shared feedback on textbook reserves, e-reserves, and alternative methods of textbook delivery.
Discussion of the current and upcoming Library budgets, to help faculty members understand the challenges the library faces in maintaining its service levels (e.g., acquisition or book-buying power); in these discussions, faculty members were able to express their concerns about how cutbacks in services might affect their research and teaching.
A plan from 2013-2014 Library Committee (under Holt) to promote a library-faculty questionnaire for graduate students to gather their feedback on library use and resources was cancelled after further discussion, lacking the full support of both faculty and librarians.
In sum, the faculty Library Committee for 2014-2015 has been able to hear about exciting initiatives and work going on within the library; we have also been able to provide our voices, helping shape work and future work that will lead to student success at PSU in both our classrooms and in our library.
Jon Holt Chair, Library Committee Assistant Professor of Japanese World Languages and Literatures
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SSC Annual Report to the Faculty Senate 2014-15
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A. The committee reviews petitions for all retroactive changes to the undergraduate academic transcript including:
1. Adding of courses2. Withdrawals3. Drops4. Tuition refunds5. Change of grading option6. Extension of incomplete past one year
B. The committee adjudicates petitions for academic reinstatement for any term.
C. The committee makes recommendations to the Faculty Senate on any changes, additions or policies that have impact on the academic transcript or academic/registration deadlines, including grading.
D. The committee is responsible for the academic standing policy and interventions therein such as the registration hold that is applied for undergraduate students on academic warning. Changes to any of these policies must be presented by the SSC and approved by Faculty Senate.
IV. Changes to SSC Process for 2014-15
In order to respect the university’s effort to become more environmentally conscientious, the committee is now reviewing past SSC petitions in the university’s OnBase database system. When a new SSC petition is submitted by a student who has prior SSC petitions on file, these prior petitions are no longer printed and attached to the current SSC petition. Instead the committee is notified to check the OnBase system to review any such prior petitions.
V. Petitions by the Number 2014-15
Petition Type 2014-15 Granted Denied Pending Reinstatement 179 105 (59%) 58 (32%) 16
Refunds 331 235 (71%) 67 (20%) 29
Add/Drop Overall (including add only, simultaneous add/drop, drop only no refund/withdrawals)
363 249 (69%) 84 (23%) 30
Add only 18 18 0 0Incomplete Extension 23 19 (83%) 4 (17%) 0
SSC Annual Report to the Faculty Senate 2014-15
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TOTAL* Number is lower than sum of above as drops and refunds may be double counted.
728* (down slightly from 2013-14)
VI. Many Thanks!!
Thank you to all committee members for your continued work and support of students. Special thanks to Nicolle DuPont and Liane O’Banion who helped make the transition to the new chair for the 2014-15 year a smooth process. Many thanks to Domanic Thomas and Nicole Morris for your continued willingness to share information relevant to the petition process. And finally a huge thank you to Kalialani Cruz, who works tirelessly to support our committee and the students, as they are finding their way through the petition process.
G-‐6 2014/2015 UNST Council Report to Faculty Senate
Prepared by Joel Bettridge, Chair
Council membership: Amy Spring, Ben Anderson-Nathe, Betsy Natter, Daneen Bergland, Eleanor Erskine, Jeff Gerwing, Joseph Smith-Buani, Kimberly Willson-St Clair, Melissa Appleyard, Pedro Ferbel-Azcarate, Rachel Webb, Susan Reese, Thomas Szymoniak
Ex-officio: Mirela Blekic, Rowanna Carpenter, Yves Labissiere
The UNST Council membership was not assigned until the end of the Fall term. It then meet three times in the Winter Term and is scheduled to meet four times in the Spring Term. Its activities comprised the following:
1. Curriculum
a. The UNST Curriculum Committee (Chaired by Rowanna Carpenter) reviewed andrecommended a number of courses for inclusion in various clusters. The Council votedto approve their inclusion. The classes and clusters are: CR 306U (approved for a newcluster), INTL 343, INTL 364, JPN 344, CFS 340, HST 333, HST 326, INTL 350, INTL360
b. The Council is currently considering a new Freshman Inquiry theme, titled “Health,Happiness, and Human Right.” This FRINQ is designed to attract/serve students whoare interested in learning about Health Sciences. The Council, however, had majorconcerns with the proposal. In particular, it was not clear how writing instruction wasincorporated into the class, nor was it clear how interdisciplinary the class was inpractice. The Council asked the faculty members proposing the new FRINQ to revisethe proposal and resubmit it by Friday April 17th. The Council’s hope is that its concernswill have been addressed and that the new FRINQ can be approved for next year.
c. The Council approved the reapplication of the Science in the Liberal Arts cluster, whichwill now be titled “Science in Social Context.”
d. The Council is scheduled to meet with the Credit for Prior Learning team in the Springterm.
2. First-Year Experience Review follow up
a. Based upon the findings of the report, the Council decided that it wanted to participatein the University’s strategic planning process, so it scheduled a meeting with the StudentLearning and Academic Success team and Equity, Opportunity and Access team. Thegoal of this meeting was to highlight the student success issues that emerged out of thereport.
a. In the Spring Term, the Council is going to focus on how to improve faculty experiencewithin the Freshman Inquiry. In particular, it is going to decide which areas identified bythe report aught to be prioritized.