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Grants Management Campus Grants Management Campus TrainingTraining
Friday, May 30, 2003Friday, May 30, 2003
AgendaAgenda
Module IntegrationModule Integration Project/Grant ChartFieldsProject/Grant ChartFields Expenditure Summary ReportExpenditure Summary Report Analysis Types/GroupsAnalysis Types/Groups Expenditure Detail ReportExpenditure Detail Report Proposal Process Rollout Proposal Process Rollout
Grants*
Contracts
*Projects
*
Human Resources
General Ledger
*Billing
*
Receivables
*
PersonnelData
Projects, Activities andBudget Data
LOC and Invoicing
Billed Data
Revenue andF&A
* Requiredfor Grants
Payables
Purchasing
Personnel Enc./ Exp.
Grants Module Integration - Grants Module Integration - FinanceFinance
Grants Module Integration – Grants Module Integration – Human ResourcesHuman Resources
Position/Position Level Budget
1-Est. position2-Est. Dept. Budget @ position level3-Est. encumbrance definition
Department will be able to changethe HR account codes and
percentage distributed to each foreach poition within the bounds of
custom Department Level Security
Departmentwill not beable to save the pageuntil the distribution
equals 100%.
ChartfieldCombinationsavailable for
entryattaching to
Positions
Payroll process isrun. Personnel
earnings areattached to theNew chartfieldsduring confirm
Payroll accountingentries created on
HR_Acctg_LnTable in HR
The Proj_Resource tablewill be populated fromthe HR_ACCTG_LN
table is FIN. The JournalGenerator will populate
the GL.
Transactions will usedfor reporting, analysisand billing purposes
BUD0003will loadthe Acct
CodeTable
The delivered App Msg updates the HR_Acctg_Ln
Table in FIN
Log intoRetro Page
in HRApplication
NightlyEncumbrance
Update Processupdates the
HR_Acctg_LnTable with
encumbrancetransactions
Custom Report Comparison of InactiveAcct Codes to current Acct Codes fromstaging table data. Compare the AcctCodes attached to Positions on the
Dept. Budget Earns Table
Auto AppMsg to HR
Department runs samecustom report based on the
department chartfield todetermine if any Acct Code is
inactivated.
Start Par formprocess to modifyPositions availablefor an employee
employees record.
Central Authority will inactivateChartfield after new PAR form is
approved and position aremodified by Payroll for the
employee
The chartfieldinactivation will bereflected in theApp Msg , whichwill inactive AcctCodes on the HRside.
FS Owned Process
HR Owned Process
Legend
Budget Owned Process
Department OwnedProcess
Prior to payroll processing,Department determines the
account code distributionchanges needed
Department updates asneeded the account code
distri bution on Positions inDept. Budget Earns.
Combination EditRules will beconfigured to
feed chartfieldscombinations toHR. This may be
run on a dailybasis.
B
RetroProcessing ofexisting payroll
lines?
B
Inactive AcctCode?
A
New Par form
A
New Par form
C
C
Pay DistributionModification
needed?
Yes
No
Yes
No
No
Yes
Yes
Yes
No
No
MaintainDept.-level
Security
No
Cost Acct. OwnedProcess
Department PreparesClassification ActionRequest Form
Project ChartFieldsProject ChartFields
Business UnitBusiness Unit Project IDProject ID Activity IDActivity ID Resource TypeResource Type Resource CategoryResource Category Resource SubCategoryResource SubCategory Budget Category TypeBudget Category Type
Summary ReportSummary Report
Running the ReportsRunning the Reports
Running the ReportsRunning the Reports
Running the ReportsRunning the Reports
Running the ReportsRunning the Reports
Running the ReportsRunning the Reports
Running the ReportsRunning the Reports
Analysis TypesAnalysis Types
Analysis Types DescriptionsTypes of Transactions Using this Analysis
Type
ACT Actual Cost Accounts Payable Voucher
CCA Commitment Adjustments Purchasing - Purchase Order Adjustment
COM Commitment incl. PO & Subcont Purchasing - Purchase Order Commitment
CRV Commitment Reversals Purchasing - Purchase Order Liquidation
BUD Total Cost Budget Budget Lines
GLE GL Expense General Ledger Journal Entry
MEC Manual Encumbrance Online Entry into Projects.
PAY Time and Labor Actual Payroll Transaction
REQ Requisition Purchasing - PreEncumbrance
RRV Requisition Reversals Purchasing - PreEncumbrance Liquidation
SFA Sponsor F&A Indirect Cost Expenditures - Actuals
TLA Time and Labor Estimate Payroll Encumbrances
Analysis GroupsAnalysis Groups
Analysis Types Descriptions
Relationship to Other
Analysis Types Raw Values Report Results
BUD Total Cost Budget 1.00 10,000.00 10,000.00
ACT Actual Cost 1.00 50.00 50.00
GLE GL Expense 1.00 10.00 10.00
MEC Manual Encumbrance 1.00 5.00 5.00
SFA Sponsor F&A 1.00 46.50 46.50
COMCommitment incl. PO &
Subcont 1.00500.00
500.00
CCA Commitment Adjustments 1.00 25.00 25.00
CRV Commitment Reversals -1.00 20.00 -20.00
PAY Time and Labor Actual 1.00 400.00 400.00
TLA Time and Labor Estimate 1.00 600.00 600.00
REQ Requisition 1.00 700.00 700.00
RRV Requisition Reversals -1.00 70.00 -70.00
Detail ReportDetail Report
Roll-outRoll-out
Proposal Process Roll-outProposal Process Roll-out Report Roll-outReport Roll-out