Greening Government Operations

Green Procurement ImplementationTools & Resources

Canadian Public Procurement ForumOctober 1st, 2007

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Overview

• Introduction to the Policy• Role of Commodity Management• Implementation & Communications Plan• Supporting Tools• Upcoming Tools• Performance Measurement• Success stories to date

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Policy on Green Procurement - Overview

• The new “Policy on Green Procurement came into effect on April 1, 2006.

• Objective: – To advance the protection of the environment and support sustainable

development by integrating environmental performance considerations into the procurement decision-making process.

• Context: – Achievement of value for money through the application of life cycle

costing to the procurement process.

The Policy on Green Procurement introduces environmental performance as a key consideration in the same way as cost,

performance, quality and availability.

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Key elements of the Policy

I. Integration of environmental considerations in to the federal procurement decision-making process

II. Integrating environmental performance considerations into departmental procurement mechanisms, including setting departmental targets

III. Targeting of specific environmental outcomes

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Commodity Management

• Consolidation of federal government procurement

• Through Commodity Management, achieve– Volume discounts– Greater efficiency in establishing contracts– Standardization of purchasing across departments

• Key mechanism to support integration of environmental considerations into Departmental procurement

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Green Procurement ImplementationPolicy

Departments Acquisitions Policy Partners

Process Change

Strategy

Procurement Change

Green Procurement Instruments

Procedures

Infrastructure

Review process

enable Tools Governanceenable

enab

le

Environmental Benefit

Implementation of Green Procurement

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Communications Plan

Departments Acquisitions Policy Partners

Internal Communication of Process Changes enable

engagementclient

Reporting:

Parliamentary

Internal Evaluation

Best Practices

Internal:•Communication of policies & procedures•Manuals, clauses•Systems•Training

External:•Supplier engagement

GP Implementation

Increased understanding of GP & supporting info/tools

Support:•Training•Guidance•Direct Support•Networking•Website

External:

Other governments

Public Fora

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Supporting Tools

• Publicly available– Green Procurement Decision-Making Tool

– Guideline for the Integration of Environmental Performance Considerations in Federal Government Procurement

– Environmental Awareness Toolkit

• Internal to federal government– Green Procurement Templates

– Green Procurement Instruments (Standing offers)

– Government of Canada Marketplace (GoCM)

– Online Green Procurement training course (C215)

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Decision-Making Tool

• Web-based tool to help set green procurement targets:http://www.pwgsc.gc.ca/greening/text/proc/decision-e.html

A green procurement target includes:1. Selected Goods and/or Services (what)

2. Environmental Improvement (why)3. Green Procurement Action Plan (“how)4. Quantifiable Measures (“how much”)5. Timeline (when)

• Example Green Procurement Target: By December 20075, we plan to reduce energy consumption2 from the use of printers1 by 10 %4 by purchasing high efficiency printers and setting the default option to duplexing3.

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Decision-Making Tool

• Determining which products or services represent the opportunity to reduce the environmental impact:

1. Identify products and services with greatest spend or significant environmental risk

2. Assess environmental impact3. Assess operational feasibility4. Consider products / services with greatest potential5. Develop Green Procurement Action Plan

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Guideline for the Integration of Environmental Performance Considerations

in Federal Government Procurement

• Reference information on how to integrate environmental considerations

• Key principle: Value for money• Key tool: Life cycle analysis• Practical information and examples that apply to each

phase of the life cycle: – Planning and requirement definition – Acquisition – Use– Disposal

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Guideline: Planning/Identifying Requirements

Opportunities

• Eliminate• Reduce• Rethink Solutions• Reuse• Recycle• Effective Disposal

Requirement Definition

• Performance/functional specificationsEnvironmental labels

• Continuous improvement• Options• Early Stakeholder

Engagement

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Guideline (cont’d)Planning in Action:

Acquisition • Incorporating planning decisions in solicitation, contractor selection,

and contracts• Including life cycle considerations in evaluation of bids

Contract Management• Making sure what was planned actually happens• Cooperative effort to achieve results

Use, Operation, Maintenance• Follow through on planning assumptions (.e.g. use of duplex printing

and packaging take-back programs) • Maintenance to extend life

Disposal • Supplier take-back• Recycling

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Environmental Awareness Toolkit

What is it?

A web-based, convenient source of information and resources on green procurement.

Availability?

On the OGGO website at:http://www.pwgsc.gc.ca/greening/text/proc/envirotable-e.html

Purpose?• Provide background information on environmental issues• Show link between procurement decisions and environmental impacts• Describe practical aspects of green procurement

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Green Procurement Template

• Documents– Key environmental impacts of good/service– Standards, certifications– Environmental specifications in use– Best-in-class environmental specifications– Supplier engagement approach– Packaging action– Planned future actions

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Commodity Management andGreen Procurement

• Commodity Teams integrate environmental considerations by:

– Identifying green criteria at same time as they determine method of supply

– Completing templates that highlight key environmental points to raise with suppliers and clients during internal planning process

– Assessing supplier capabilities during market assessment – Documenting status and action plan for Green Procurement

• Phased implementation across commodities

• Use of government-wide procurement instruments facilitates implementation of Green Procurement

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Green Procurement Template: Scorecard

INITIATIVE ACTION/CRITERIA LAST SOCURRENT

RFSONEXT RFSO

ReductionReduction in consumption

Use of surplus assets

Manufacturer’s commitment

Environmental policy statement

History of environmental initiatives

ISO 14000

Resource Input

Metal parts contain recycled content 0% 20% 30%

Plastic parts contain recycled content

0% 15% 30%

VOC impact less than indoor air concentration of 0.5 mg/m3

Product design

Major components designed to be disassembled.

Wear susceptible parts are designed to be replaceable by the user.

Packaging & Distribution

Packaging is designed to minimize waste.

Supplier takes back packaging for reuse/recycling.

Packaging contains recycled material and is recyclable.

Anticipated criteria Optional criteria Mandatory criteria

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Government of Canada Marketplace

• e-procurement tool• Green Procurement elements

– Search function for ‘Green’ at Standing offer and item level

– Links to Green Procurement information are being established

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Online Training

• Available online through Canada School of Public Service – C215 on CampusDirect

• Available free of charge to most federal government employees

• Provides training on– Policy and it’s applications– Principles of Green Procurement– Environmental Terminology– Case studies, quizzes

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Upcoming Tools

• Lifecycle analysis guidance• Publication of Green Procurement Templates• Updates to

– Decision Making Tool – Environmental Awareness Toolkit– Online training

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RMAF

• Results-based Management Accountability Framework– Logic Model – Policy Evaluation Framework – Performance Measurement Framework

• Capacity – Tools– Direction and Processes– Management Control Framework

• Integration of environmental specifications• Environmental benefit

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• IT Hardware

• Printers

• Furniture• Managed Print Solutions• Other Commodities

Success Stories

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Contacts

PWGSC - Office of Greening Government Operations:caroline.macintosh@pwgsc.gc.ca

jean.carruthers@pwgsc.gc.ca

Environment Canada: Loretta.Legault@ec.gc.ca

Natural Resources Canada:

dipayne@nrcan.gc.ca

OGGO Website: http://www.pwgsc.gc.ca/greening/text/index-e.html