Post on 07-Aug-2018
transcript
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a public agency shall produce documents and ensure the attendance of witnesses with respect to thecouncil's investigation of any complaint or the holding of any hearing.” N.J.S.A. 47:1A-7(c)(emphasis
added). OPRA also provides in relevant part that “. . . [t]he public agency shall have the burden of proving that the denial of access is authorized by law. If it is determined that access has been improperly
denied, the court or agency head shall order that access be allowed . . .” N.J.S.A. 47:1A-6.
The SOI and all accompanying documentation must be submitted to the GRC no later than five (5)business days from receipt of this letter. A lack of response from you may result in the GRC
adjudicating the matter based only on information submitted in the Complaint by the requestor of
the records.
Please note that by signing this SOI, you are certifying that you are mailing the SOI to the GRC and to
the requestor of the records simultaneously. Additionally, all correspondence you provide to the
GRC must also be provided to the requestor of the records.
Please forward your submissions to:
Government Records Council
In Care of Samuel A. Rosado, Esq.101 South Broad StreetPO Box 819Trenton, New Jersey 08625-0819
Alternately, you may submit your SOI via:Fax: (609) 633-6337E-mail: Samuel.Rosado@dca.nj.gov
If you have any questions regarding this matter, please contact the Case Manager at the telephone number
or e-mail address listed below.
Sincerely,
Samuel A. Rosado, Esq.Staff Attorney
(609) 292-7932
Enclosure
cc: Harry B. Scheeler, Jr., Complainant [VIA E-MAIL]
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Custodian Statement of InformationHarry B. Scheeler, Jr. v. NJ Dep’t of Children & Families, Div. of Child Protection and Permanency
GRC Complaint No. 2015-391
Statement of Information Page 1
State of New Jersey
Government Records Council
Statement of Information Form
This form is to be used by Records Custodians as their response to a complaint filed with
the Government Records Council (“GRC”) alleging the unlawful denial of a request toaccess government records under the Open Public Records Act (“OPRA”), N.J.S.A.
47:1A-1, et seq.
An offer to mediate this complaint has been denied by one or more of the parties, ormediation has not resolved the complaint, and the matter is now within the GRC’s
jurisdiction. The GRC will conduct an investigation as part of the adjudication of the
matter. The Custodian or the Custodian’s Legal Counsel may complete the Statement ofInformation. However, the Records Custodian (or alleged Records Custodian) must sign
the Statement of Information. The GRC will also consider any legal briefs, additional
documentation or information submitted with the Statement of Information.
The signed Statement of Information must be returned to:
Government Records CouncilIn care of Samuel A. Rosado, Esq.
101 South Broad Street
P.O. Box 819Trenton, NJ 08625-0819
Phone: (609) 292-7932
Fax: (609) 633-6337E-mail: Samuel.Rosado@dca.nj.gov
The Statement of Information must be received no later than five (5) business daysfrom your receipt of this form. Failure to comply with this deadline may result in the
GRC adjudicating this complaint based only on the information submitted in the Denial
of Access Complaint by the requestor of the records.
Please note that by signing the Statement of Information, the Custodian (or alleged
Custodian) is certifying that a copy will be provided to the Complainant
simultaneously with it being provided to the GRC.
IMPORTANT: Do not provide any records or excerpts of records that the Custodian
claims is privileged or not accessible to the public under OPRA. A general description ofthe records’ content will be sufficient.
DEFINITIONS: “Records request” or “request” refers to the formal OPRA
request on which the complaint is based; “Requestor” or “Complainant” refersto the person who made the request on which this complaint is based;
“Agency” refers to the public agency or subdivision of that agency to which
the records request was directed; and “Records Custodian” or “Custodian”refers to the individual charged by the agency with the responsibility for
fulfilling the request for records on which this complaint is based.
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Custodian Statement of InformationHarry B. Scheeler, Jr. v. NJ Dep’t of Children & Families, Div. of Child Protection and Permanency
GRC Complaint No. 2015-391
Statement of Information Page 2
PART 1: CONTACT INFORMATION
1. GRC Complaint Number: ____________________________________
2. Name of Complainant: ____________________________________
3. Name of (Alleged) Custodian: ____________________________________
Job Title of (Alleged) Custodian: ____________________________________
4. Custodian’s Public Agency: ____________________________________
Address: ________________________________________________
________________________________________________
________________________________________________
Phone: ________________________________________________
Fax: ________________________________________________
E-mail: ________________________________________________
5. Name of Custodian’s Legal Counsel: ____________________________________
Address: ________________________________________________
________________________________________________
________________________________________________
Phone: ________________________________________________
Fax: ________________________________________________
E-mail: ________________________________________________
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Custodian Statement of InformationHarry B. Scheeler, Jr. v. NJ Dep’t of Children & Families, Div. of Child Protection and Permanency
GRC Complaint No. 2015-391
Statement of Information Page 3
PART 2: ABOUT THE DENIAL OF ACCESS COMPLAINT
6. Attach a copy of the OPRA records request upon which this Complaint is based.Please mark this attachment “Item 6.”
7.
Indicate the date on which the Custodian received the OPRA records request uponwhich this complaint is based. (If the Custodian did not receive an OPRA records
request, simply indicate “None received.”)
________________________________________________________________________
8. Indicate the date on which the Custodian responded to the OPRA records request
upon which this complaint is based. Provide all written documentation supporting theCustodian’s response. If you use additional pages to respond, please mark each page
“Item 8.” (If the Custodian did not respond to the OPRA records request, simply
indicate “No response was given.”)
________________________________________________________________________
9. In keeping with the GRC’s statutory mandate to investigate alleged denial of accesscomplaints pursuant to N.J.S.A. 47:1A-7.e. and the court’s instruction that all
Custodians responding to denial of access complaints provide a document index
containing certain information to the GRC pursuant to its decision in John Paff v. N.J.Dep’t of Labor, 392 N.J. Super. 334 (App. Div. 2007), the Custodian must provide
the document index table below. The document index table is required in the table
format presented below. Please mark the table “Item 9.”
An example of the required document index in table format is as follows:
(A)List of all
records
responsive to
Complainant’sOPRA request
(include the
number of
pages for each
record).
(B)List the Records
Retention
Requirement and
DispositionSchedule for each
records responsive
to the
Complainant’s
OPRA request
(C)List of all records
provided to
Complainant, in
their entirety
or with redactions(include the date
such records were
provided).
(D)If records were
disclosed with
redactions, give
a general naturedescription of
the redactions.
(E)If records
were denied
in their
entirety, givea general
nature
description of
the record.
(F)List the legal
explanation and
statutory citation
for the denial ofaccess to records
in their entirety
or with
redactions.
Example:Closed sessionminutes for theMay 15, 2006Council Meeting
Must be retained byagency permanently.
Disposition
Schedule:May be archived
only (destructionnot allowed)
Closed sessionminutes providedwith redactions onJune 20, 2007 (3
business days afterreceiving the
OPRA request).
Redactions weremade only todelete the
discussion of theCouncil members
regarding the
personnel matterof Jane Doe.
N/A N.J.S.A. 47:1A-9.a. (allowsexemptions from
disclosurecontained in other
state statutes to
apply underOPRA)
and N.J.S.A.
10:4-12 (allows
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Custodian Statement of InformationHarry B. Scheeler, Jr. v. NJ Dep’t of Children & Families, Div. of Child Protection and Permanency
GRC Complaint No. 2015-391
Statement of Information Page 4
governing bodiesto exclude the public fromdiscussions of
personnelmatters).
For more clarification of the information required in the document index in table format:
A. An itemized list of all records responsive to the Complainant’s OPRA request that
were made, maintained, kept on file or received by your agency on the date of the
request, regardless of whether you deem such records are exempt from disclosure.
B. State the agency’s Records Retention Period (in years) and Destruction Schedule
(in years) for each record responsive to the request as established and approved bythe New Jersey Department of Treasury, Records Management Services.
C.
Of the records responsive to the request, indicate which records, if any, were provided to the Complainant, in their entirety or with redactions, and the datessuch records were provided.
D. Of the records responsive to the request and provided to the Complainant withredactions, give a general nature description of the redactions.
E. Of the records responsive to the request, and not provided to the Complainant intheir entirety, give a general nature description of the record.
F. Specifically state the legal explanation and statutory citation (to OPRA or other
law that applies) for such denial based on a public agency’s burden of provingthat all denials of access are authorized by law pursuant to N.J.S.A. 47:1A-6 and
the court’s instruction to provide same in John Paff v. N.J. Dep’t of Labor,
392 N.J. Super. 334 (App. Div. 2007).
10. Specifically describe the search undertaken to satisfy the records request upon
which this complaint is based.
11. Specifically state the last date on which documents that may have been responsive
to the request were destroyed in accordance with the Records Destruction Schedule
established and approved by New Jersey Department of Treasury, Records
Management Services.
12. Provide all facts and legal arguments in support of the Custodian’s actions withregard to the handling of the OPRA records request upon which this complaint is
based on an attached written statement marked “Item 12.”
_______________________________________________________________________
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Custodian Statement of InformationHarry B. Scheeler, Jr. v. NJ Dep’t of Children & Families, Div. of Child Protection and Permanency
GRC Complaint No. 2015-391
If the Custodian fails to complete this form completely and accurately (responding to each numbereditem specifically as directed and providing a document index in table format), this form will be
returned to the Custodian for proper completion thus prolonging the adjudication of the complaint.
By signing this Statement of Information, I certify that:
I am the Custodian charged by the public agency with the responsibility for
responding to the request for records on which this complaint is based; or
I am the alleged Custodian of an organization I do not believe to be a public
agency obliged under the provisions of OPRA;
The documents attached hereto are true copies of all documents sent or received
by the Custodian or the Custodian’s staff (records the custodian claims are
privileged or not accessible to the public under OPRA are not included);
A copy of this Statement of Information will be provided to the Complainant
simultaneously with it being provided to the GRC; and
Th f i t t t d b t I th t if f th