HathiTrust 2017 Member Meeng Charng our Strategic Direcons · HathiTrust: Collaborang to advance...

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HathiTrust 2017 Member Mee3ng Char3ng our Strategic Direc3ons NOVEMBER 2, 2017

Welcome!  WendyLougee

 UniversityLibrarianandDeanofLibraries,McKnightPresiden;alProfessorUniversityofMinnesota

 Chair,HathiTrustBoardofGovernors

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Housekeeping ◦ Spaceorienta;on◦ Howtoconnect◦ Howtotweet:#HTMM17◦ Whocanhelpyou◦ Whatwearedoingandwhen

 hOps://goo.gl/TssEm1

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Agenda

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9:00 WelcomeandIntroduc;onsWendyLougee,UniversityofMinnesotaandChair,HathiTrustBoardofGovernorsMikeFurlough,Execu;veDirector,HathiTrust

9:30 LightningTalks:TellyourHathiTruststory!

10:00 HathiTrustBudgetPlanningJohnCulshaw,UniversityofIowaandIncomingChair,Treasurer,HathiTrustBoardofGovernorsMikeFurlough

10:15 BREAK(15minutes)

Agenda con3nued

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10:30 Introduc;onandDiscussion:Vision,Organiza;onalValues,andThemes

11:15 Discussion:StrategicArea1Impact

12:00 LunchBreak

1:00 Discussion:StrategicArea2Enhance

1:45 Break

2:00 Discussion:StrategicArea3Grow

2:45 Summaryandwrap-up6

Introduce yourselves  NEXT:LightningTalks

LightningTalks:TellyourHathiTrustStoryWHATHASHATHITRUSTENABLEDYOURLIBRARYAND/ORYOURUSERSTODO?

WHATCHALLENGEISYOURLIBRARYFACINGTHATHATHITRUSTCOULDADDRESS?

Lightning Talks: Tell your HathiTrust story What can HathiTrust tell us about our profession's history? EricNovotny,PennStateUniversityDirect from private hands to the wide world: HathiTrust enables new discovery of old resources. SarahPritchard,NorthwesternUniversity Linking HathiTrust Resources to User Needs at University Archives. NicholasWolf,NewYorkUniversity Mission? Permission! Adventures in opening volumes to full-view at scale. MichellePaolillo,CornellUniversity

Opening Volumes at Scale. PaulFogel,CaliforniaDigitalLibrary The Power of the Collective: Shared Print. RebeccaL.Lubas,ClaremontCollegesLibrary HathiTrust Digital Surrogates: qualifying manifestations? JohnButler,UniversityofMinnesota Metadata Enhancement for HathiTrust. JudyRussell,UniversityofFlorida

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Opening Volumes at Scale PAUL FOGEL, CALIFORNIA DIGITAL LIBRARY

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Lightning Ques3ons

FinancialPlanningand2018BudgetReportJOHNCULSHAW,UNIVERSITYOFIOWAANDTREASURER/INCOMINGCHAIROFBOARDOFGOVERNORS

MIKEFURLOUGH,HATHITRUST

2018 Budget Approval •  Annualbudgetmustbeapprovedbymembershipbefore

wecaninvoicefor2018.•  Approvalrequiresasimplemajorityofweightedvotes.•  Wewillnotvotetoday.•  Electronicballothasbeensenttoallmember

representa;ves.•  Vo;ngclosesat11:59ET(US)Nov15,2017.

RevenuePartnerfees

Interest/investmentincome

ExpensesOpera&ons•  Administra;on

•  Staff,office,travel,mee;ngs,communica;ons,copyrightreview

•  Infrastructure•  Equipment,datacenters,backup,

networking,staff•  ContractServices

•  Zephir(CDL)•  Administra;on,hos;ng(Michigan)

Programma&cAc&vi&es•  FederalDocumentsIni;a;ve•  PrintMonographsArchive•  HathiTrustResearchCenter

•  (IndianaandIllinois)•  Printdisabilityservices

assessment/expansion

Reserve

Infrastructurelifecyclingandcon;ngencies

Budget Structure

Fee Model & 2018 Factors •  Determinetotalopera;onsandinfrastructurecosts.

•  Allpartnerssharecostsforpublicdomainvolumes:(PublicDomain*Costpervolume*X)/TotalMembers

•  Memberssharecostsforin-copyrightvolumesbasedonholdings

•  Foragivenin-copyrightvolume:(Costpervolume*X)/HoldingMembers

•  For2018:–  C=$0.1758pervolumeperyear(baseonly)–  X=1.2(mul;plierforprogramma;cfunds)–  130members(including10new)

2018 Fee Analysis •  Totalfeescollectedincreasedby+3.84%

•  Individualmemberfeeincreasesarenotuniform,andgenerallydecreased.•  Recurringcostsfor2018didnotincreasesignificantly.•  Asteadygrowthinthenumberofvolumeshasresultedinalower

opera;ngcostpervolume•  Ourmembershiphasincreasedbyatotaloftenins;tu;ons.

•  Averagefeechange:-3.40%•  Medianfeechange:-4.74%•  High:58.15%*•  Low:-12.33%*NOTE:Afewmemberssawgreaterchangeduetocorrectedholdingsdataand/ordeposits.

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Proposed2018HathiTrustBudget(forapproval) BUDGET ACTIVITY 2017PLANNED 2018PLANNED A FUNDINGSOURCES B CurrentMemberFees $3,212,125 $3,335,596 C InvestmentIncome $40,000 $40,000 D Newmemberfees(pro-rated) $125,000 $75,000 E TOTALREVENUE $3,377,125 $3,450,596 F RESERVEFUNDS G TotalAllocabons/Transfers $943,997 $633,528 H TotalExpenses $- $(180,000) I NETCHANGE $943,997 $288,528 J OPERATIONS K TotalAllocabons $2,158,243 $2,261,135 L TotalExpenses/Transfers $(2,418,712) $(2,361,135) M NETCHANGE $(260,469) $(100,000) N PROGRAMS O TotalAllocabons $535,354 $555,933 P TotalExpenses/Transfers $(1,443,905) $(1,114,904) Q NETCHANGE $(908,551) $(558,971) R

S TOTALS T Revenue(allsources) $3,377,125 $3,450,596 U Allocabons/Transfers $3,637,594 $3,450,596 V Allexpenses $(3,862,617) $(3,656,039) W NETCHANGE $(225,023) $(205,443)

Board Review of the Budget and Fee Model  Currentfeemodelproposed2011,implemented2013◦ Value-basedandvalues-based◦  Complexandcostly◦  Intricatelylinkedtoconceptofshared/collec;vecollec;ons

 2017MembershipandFinanceCommiOeerecommended:◦  Ensuringadiverse,robustmembership◦  Looktosimplifytheprocessandthemodel◦ Addressyear-to-yearvola;lityinmemberfees◦  Explore;eredfeesforpublicdomaincosts◦ Developmul;-yearbudge;ngmodels

Status of the review  Consultanthasworkedwithussincespring Boardhasreviewedrecommenda;ons

 Elementsconsidered(innoorder)◦  Introduc;onof;ersinthemodel◦  Extensiverelianceuponholdingsinthefeemodel◦  Frequencyoftheholdingsanalysis◦  Canotherdatabeused?

◦  Lengthofphase-in,ifadjustmentsaremade

 Ac;vediscussioncon;nues

Assump3ons and Timeline  Visionandstrategyshoulddrivethebudget. Ourworktodayislayinggroundfor2019+budgets. 2018:◦  Concludeplanningprocess◦  Finalizeanyrecommendedchangestobudget/feemodel◦  Presenttomembershipforfeedbackandconsent◦ Anychangeswouldnotgointoeffectun;l2019budgetyear

Morning Break: 15 Minutes NEXT: DISCUSSION OF PROPOSED VISION AND THEMES

Char3ng HathiTrust’s Strategic Direc3ons HATHITRUST MEMBER MEETING 2 NOVEMBER 2017

Mission and Purpose  Tocontributetoresearch,scholarship,andthecommongoodbycollabora;velycollec;ng,organizing,preserving,communica;ng,andsharingtherecordofhumanknowledge.

 Atrusteddigitalpreserva;onserviceenablingthebroadestpossibleaccessworldwide. Anorganiza;onwithover130researchlibrariespartneringtodevelopitsprograms. Arangeoftransforma;veprogramsenabledbyworkingataverylargescale.

Six stages of HathiTrust  2002-2006:Massdigi;za;onprogramsbegin

 2006-2008:Movingtowardslaunch

 2008-2011:Rapidstart-upandorganizing 2012-14:Newgovernanceandleadership 2014-17:SeOlinginandstar;ngup Now:Takingstockandlookingout

What is different now?  TheWorld–becausewechangedit. HathiTrust◦ Membershipdiversifica;on◦ Organiza;onalmaturity(buts;lladolescent?)◦ Governanceisaddressingawiderrangeofchallenges

 Ecosystem◦ Massdigi;za;onisassumedandnon-controversial◦  Legalchallengeshaveended,butques;onsremain◦  Coopera;onandcollabora;onatscaleisprovenbuts;llhard◦ Datamanagementisageneralizedproblem

The Planning Process and Timeline  Collec;onsPriori;esSurvey(2015) Planningtoplan(2016) Board/ProgramSteeringCommiOeeRetreat(June2017)

 Memberoutreachandengagement(August-October)

 MemberMee;ng(November22017)

 Wrapupandfinaliza;on(November-March)

What do we hope to create?  Astrategicvisionthattellsacompellingstory◦ Whoarewe?◦ Whatdowevalue?◦ Howdoweputthatintoac;on?

 Prac;cally◦  3keystrategic“themes”wherewewillmakeadifference◦  Tohelpusalignandguideourwork◦  For3-5years◦ Developedwithmembershipengagementandendorsement.

2015 Collec3ons Survey: Findings  Don’tmessupwhatyoualreadydowell!

 Keepbuildingthecollec;onsanddosofaster.

 Nostrongimpetustoexpandcollec;ngfocus.

 Qualityisimportant!

 DECISION:Keepcollec;onfocuson”books”and“book-like”materialsforseveralyears;subjecttorevision.

Board of Governors & Program Steering Commi_ee Retreat June 2017

  IvyAnderson,CaliforniaDigitalLibrary  JohnButler,UniversityofMinnesota

  JohnCulshaw,UniversityofIowa

 MikeFurlough,HathiTrust

  ToddGrappone,UniversityofCalifornia,LosAngeles

  JamesHilton,UniversityofMichigan

 MarthaHruska,UniversityofCalifornia,SanDiego

 AnneKenney,CornellUniversity

 WendyLougee,UniversityofMinnesota

  JoeLucia,TempleUniversity

 RobertMcDonald,IndianaUniversity

 BethMcNeil,IowaStateUniversity

  ErikMitchell,UniversityofCalifornia,Berkeley

 BethSandoreNamachchivaya,UniversityofIllinoisatUrbana-Champaign

 OyaRieger,CornellUniversity

 BrianSchoOlaender,UniversityofCalifornia,SanDiego

 KevinSmith,UniversityofKansas

 VirginiaSteel,UniversityofCaliforniaLosAngeles

 KarlaStrieb,TheOhioStateUniversity WinstonTabb,JohnsHopkinsUniversity

  SarahThomas,HarvardUniversity

 GünterWaibel,CaliforniaDigitalLibrary

 CarolynWalters,IndianaUniversity

 BetsyWilson,UniversityofWashington

Feedback: Small Group Discussions  Recognizedalignmentbetweenvisionandtheirlibrary.

 HighvaluefrommembershipinHathiTrust–scalability. SharedPrintmostcitedaspoten;allytransforma;ve.

 Researchcenterpoten;allyvaluablebutnotfullyrealized. Desiretoseecollec;onsexpand,especiallyinterna;onalmaterials.

 NeedtodomoretogettheHathiTruststoryouttoourusers,ourlibrarians,keyadministrators.

 Somecurrentservicesdon’tscalewellandcouldholdusback.

 Uncertaintyaboutthemembershipstrategy.

DRAFT Vision, Themes, Objec3ves  THISISNOTTHEFINALPLAN Subjecttorevisionsbasedonmemberfeedback.

 ReflectscorediscussionsamongBoardandProgramSteeringCommiOee.

 Considerobjec;vesandac;onitemsasillustra;ve,notformaldecisions.

Organiza3onal Values  Collabora;ontosupport

◦  Publicgood◦  Transforma;onatscale(enhancingtheabilityofindividualins;tu;onstorespondtochange)

 Par;cipa;oningovernanceandopera;ons Transparencyingovernance Effec;veness(ge{ngthingsdone) Strategicrisk-takingandinnova;on Trustworthiness Flexibilityandresponsiveness Quality

Vision Statement  HathiTrust:Collabora;ngtoadvanceresearch,teaching,andlearningusingthedigitalrecordofhumanknowledge.

 HathiTrustenablescontemporaryandemergingformsofresearch,teaching,andlearningthroughcollabora;onthattransformslocallibrarycapacity,addingvalueandatscaleopportuni;esforinnova;veac;on.

Ques3ons to consider….  Doyourecognizehowyourlibraryfiguresintothisvisionforthefuture?

 Doesthisnewdirec;onrepresentwhereHathiTrustshouldbeheadedinthenext3-5years?

 Isanythingmissing?

 Isthisambi;ousenough?Tooambi;ous?

Room Discussion

Themes  Impact

 Grow

 Enhance

Discussion Ques3ons (35 minutes at your table)  Doesthesummaryaccuratelydescribethescopeofthestrategicarea?

 Isanythingmissing?Whatisherethatdoesnotbelongorisnotstrategicallyimportant?

 Whatarethepriori;esamongtheobjec;ves?

 NOTES:hOps://goo.gl/TssEm1

Impact  Generateimpactbytransforminginfrastructureandservicesforthepreserva;onanduseofdigi;zedcollec;ons,andcrea;ngaframeworkforsustainingandenhancingtherecordofscholarshipatscale.

256millionprintmonographsinHathiTrust

membercollecbons

145millionprintmonographsinRetenbonLibrary

collecbons

58millionofthosematchHathiTrust

16millionprintmonographsproposedforretenbon

4.8milliondisbnctOCLCnumbers

proposedforretenbon

Impact: Possible Objec3ves  Engagepoten;alusercommuni;esinusing,enhancing,andcurabngHathiTrustresources.

 BuildonHathiTrustResearchCenter’scurrenteffortsanddevelopsustainableprogramstosupportnewmodesofinquiryandnabonalresearchinfrastructureneeds.

 Cul;vatestrategicpartnershipswithotherorganizabons(e.g.,CRL,DPLA,DLF)toleverageHathiTrust’sposi;ontostrengthentheinforma;onecosystem.

 Providerobustcentralizedandcoordinated(e.g.,printreten;on)servicesforpreserva;onandaccesstoHathiTrustcollec;onstoenabletransformabonoflocallibraryinfrastructure.

Lunch un3l 1pm FEEL FREE TO MINGLE

BUT PLEASE RETURN TO YOUR ORIGINAL TABLE

Grow  . Expandthecollec;on,increasemembership,andenlargetheuserbasetoenableexpandedservicesandincreaseHathiTrust’simpactonresearch,teaching,andlearning

02,000,0004,000,0006,000,0008,000,000

10,000,00012,000,00014,000,00016,000,000

2008 2009 2010 2011 2012 2013 2014 2015 2016 2017

Volumecoun

HathiTrustRepositoryGrowthtoDate

Grow: Possible Objec3ves  GrowthecorpustomakemoreresourcesavailableanddrivedevelopmentofmoreintenbonaldigibzabonstrategiesinLAMcommuni;es.

 Increasemembershiptoenablecollecbongrowth,makememberbenefitsmorewidelyavailable,andincreasecapacitythroughsharedresourcesorexper;se.

 Developservices,programs,andtoolstomarketHathiTrusttoendusersatmembercampuses.

 Culbvateacommunityofresearcherswhoareeagertoexpandconven;onalusesofthecollec;on.

Agernoon Break: 15 Minutes NEXT: DISCUSSION OF FINAL THEME AND WRAP UP

Enhance  Addvalueformembersandthepublicbyimprovingaccesstothecollec;on,improvingthequalityoftheimages,text,andmetadata,andenhancingtheoveralluserexperience.TheseenhancementsareneededtoaOractandretainthelevelofuserequiredtocreatethetypeofimpactHathiTrustenvisions.

Enhance: Possible Objec3ves  Inves;gateandimplementmethodstoimprovecontentandmetadataqualitytoimproveuserexperienceanddiscoverabilityofopencontent.

 Developinterfacesthatprovidefordifferentmodesofdiscovery,e.g.allowuserstovisualizeoranalyzethecontentofthecollec;onandspecificitemswithinit.

 Enhanceservicesforprintdisabledusers. Engageresearchercommuni;estoenhanceoverallusabilityofandaccesstoHathiTrustcollecbons.

 ConbnuetoemphasizecopyrightreviewasanimportantstrategicHathiTrustac;vity.

Drawing to a close

Reflec3ons

What is next? Withinthenextdayorso:◦  Evalua;onform◦  Linkstonotesandslides

Overthenextfewweeks:◦  Reviewandprocessingoftoday’sdiscussions◦  Starttoadjustvisionandthemesasneeded

Overthenextcoupleofmonths:◦  Completefinaldra|sofvision,themes◦  Beginpriori;zingobjec;vesandplotoutimplementa;on◦  Confirmplansforbudget/feemodel

Bylatewinter:◦  Reportbacktoyouall

Thank you! GOODBYE!