Chapter 13 - 1

HomeworkHomework

• Form

• Grammar

• How to find the right structure?

Chapter 13 - 2

14-2

DESIGNING AND DELIVERING ORAL PRESENTATIONS

Chapter 13 - 3

Case: Introduce a Case: Introduce a Wonderful ProjectWonderful Project

• Xiaolei is working for Creditease, a Chinese micro-finance company with a wonderful project, which she wants to introduce to you.

• Think about her purposes, audience, etc..

• How to arouse interests continuously?

Chapter 13 - 4

Building Your Career Building Your Career with Oral Presentationswith Oral Presentations

Display Your Skills

Think on Your Feet

Grasp Complex Issues

Handle Challenges

Chapter 13 - 5

The Three-Step The Three-Step ProcessProcess

Analyze SituationAnalyze Situation

Gather InformationGather Information

Select MediumSelect Medium

Get OrganizedGet Organized

Revise MessageRevise Message

Master DeliveryMaster Delivery

Prepare to SpeakPrepare to Speak

Overcome AnxietyOvercome Anxiety

Adapt to the Audience

Adapt to the Audience

Composethe Message

Composethe Message

PlanningPlanning CompletingCompletingWritingWriting

Chapter 13 - 6

Planning PresentationsPlanning Presentations

AnalyzeAnalyzethe Situationthe Situation

AnalyzeAnalyzethe Situationthe Situation

SelectSelectthe Mediumthe Medium

SelectSelectthe Mediumthe Medium

GatherGatherInformationInformation

GatherGatherInformationInformation

Organize theOrganize theInformationInformationOrganize theOrganize theInformationInformation

Chapter 13 - 7

Analyzing the Analyzing the SituationSituation

PurposePurposePurposePurpose

InformationInformationInformationInformation

PersuasionPersuasionPersuasionPersuasion

CollaborationCollaborationCollaborationCollaboration

AudienceAudienceAudienceAudience

EmotionsEmotionsEmotionsEmotions

LanguageLanguageLanguageLanguage

CircumstancesCircumstancesCircumstancesCircumstances

Chapter 13 - 8

Web-BasedPresentations

Web-BasedPresentations

In-PersonPresentations

In-PersonPresentations

Selecting the MediumSelecting the Medium

Chapter 13 - 9

Organizing Organizing PresentationsPresentations

Main Idea Scope Approach

Time LimitsTime Limits

Attention SpanAttention Span

Direct Direct

IndirectIndirect

One MessageOne Message

Audience NeedsAudience Needs

Chapter 13 - 10

Convince management that reorganizing the technical support department will improve customer service and reduce employee turnover

Convince the board of directors that we should build a new plant in Texas to eliminate manufacturing bottlenecks and improve production quality

Address employee concerns regarding a new health-care plan by showing how the plan will reduce costs and improve the quality of their care

Chapter 13 - 11

Preparing the OutlinePreparing the Outline

I. State purpose and main idea

II. Organize major points and subpoints

III. Identify introduction, body, and close

IV. Show your transitions

V. Present bibliography of sources

VI. Choose a compelling title

Chapter 13 - 12

The Speaking OutlineThe Speaking Outline

PresentationCues

PresentationReminders

Arrange Your NotesArrange Your Notes

Add Delivery CuesAdd Delivery Cues

Select Key WordsSelect Key Words

Follow Planning OutlineFollow Planning Outline

Chapter 13 - 13

Developing Developing PresentationsPresentations

Adapting to the Audience

Adapting to the Audience

Composing the Presentation

Composing the Presentation

Chapter 13 - 14

Adapting to AudiencesAdapting to Audiences

Small Groups Large Groups

Casual StyleCasual Style

Promote ParticipationPromote Participation

Simple VisualsSimple Visuals

Formal StyleFormal Style

Control ParticipationControl Participation

MultimediaMultimedia

Chapter 13 - 15

Composing Composing PresentationsPresentations

The Introduction

Arouse InterestArouse Interest

Build CredibilityBuild Credibility

Preview MessagePreview Message

Chapter 13 - 16

Composing Composing PresentationsPresentations

The Body

Discuss IdeasDiscuss Ideas

Connect IdeasConnect Ideas

Capture AttentionCapture Attention

Chapter 13 - 17

Composing Composing PresentationsPresentations

The Conclusion

Restate Main PointsRestate Main Points

Describe Next StepsDescribe Next Steps

Finish StrongFinish Strong

Chapter 13 - 18

Enhancing Enhancing PresentationsPresentations

Illustrating Points

Adding Variety

CreatingInterest

Increasing Learning

Accurate VisualsAccurate Visuals

Simple VisualsSimple Visuals

Chapter 13 - 19

Writing Readable Writing Readable ContentContent

• Highlight key points

• Summarize and preview message

• Signal major shifts in thought

• Illustrate ideas and concepts

• Create interest in the message

Chapter 13 - 20

Modifying Slide Modifying Slide GraphicsGraphics

Reduce theLevel of Detail

Use GraphicalElements

Chapter 13 - 21

Selecting Design Selecting Design ElementsElements

Color SchemesColor SchemesBackgroundand ArtworkBackgroundand Artwork

Foregroundand ArtworkForegroundand Artwork

Fonts andType StylesFonts and

Type Styles

Chapter 13 - 22

Chapter 13 - 23

Chapter 13 - 24

Animation and Animation and MultimediaMultimedia

Decorative Functional

TransitionsTransitions

BuildsBuilds

HyperlinksHyperlinks

Audio or VideoAudio or Video

Chapter 13 - 25

Completing Completing PresentationsPresentations

Check slides

Test equipment

Practice speech

Create handouts

Chapter 13 - 26

Preparing to SpeakPreparing to Speak

MemorizingMemorizingMemorizingMemorizing

ImpromptuImpromptuSpeakingSpeaking

ImpromptuImpromptuSpeakingSpeaking

ReadingReadingReadingReading

SpeakingSpeakingFrom NotesFrom NotesSpeakingSpeaking

From NotesFrom Notes

Subject Matter

Speaking Occasion

PurposeAu

dien

ce

Chapter 13 - 27

Practicing Your Practicing Your DeliveryDelivery

Present Naturally

Track Your Time

Introduce Slides

Check Equipment

Speak Clearly

Plan for Questions

Chapter 13 - 28

Delivering Delivering PresentationsPresentations

Overcome AnxietyOvercome Anxiety Answer QuestionsAnswer Questions

Chapter 13 - 29

Overcoming AnxietyOvercoming Anxiety

Practice for success

Prepare extra material

Think positively

Visualize success

Take deep breaths

Be ready to go

Chapter 13 - 30

Overcoming AnxietyOvercoming Anxiety

Do not panic

Be comfortable

Focus on the message

Focus on the audience

Maintain eye contact

Keep on going

Chapter 13 - 31

Responding to Responding to QuestionsQuestions

Set Ground Rules Be Prepared

Note Nonverbal Cues Give Honest Answers

Maintain Control End the Presentation