IFSPalooza

transcript

IFSPalooza

March 28, 2013

Kansas Department of Health and EnvironmentKansas Inservice Training

System

Palooza:an all-out crazy party; partying at one place with a ton of people like

there's no tomorrow

PARTY ON DOWN AT THE IFSPALOOZA!

Why are we here? Participants will understand how

the IFSP process can streamline the work they do.

Participants will become familiar with the IFSP Guidance Document and be able to use it to improve their ability to complete the IFSP process

Why are we here?

Participants will understand how to complete the IFSP line by line for compliance.

Participants will understand how the specific parts of the IFSP link together to promote quality IFSP practices.

Why are we here?

Participants will understand how the IFSP links to the Mission and Key Principles.

Mission and Key Principles

Mission:

Part C early intervention builds upon and provides supports and resources to assist family members and

caregivers to enhance children’s learning and development through

everyday learning opportunities.

Key Principles:1. Infants and toddlers learn best

through everyday experiences and interactions with familiar people in familiar contexts.

2. All families, with the necessary supports and resources, can enhance their children’s learning and development.

3. The primary role of a service provider in early intervention is to work with and support family members and caregivers in children’s lives.

Mission and Key PrinciplesKey Principles:

4. The early intervention process, from initial contacts through transition, must be dynamic and individualized to reflect the child’s and family members’ preferences, learning styles and cultural beliefs.

5. Interventions with young children and family members must be based on explicit principles, validated practices, best available research, and relevant laws and regulations.

6. The family’s priorities, needs and interests are addressed most appropriately by a primary provider who represents and receives team and community support.

Key Principles:

7. IFSP outcomes must be functional and based on children’s and families’ needs and family-identified priorities.

Have you Ever?

Stand up Get into a circle around the

room Listen to the question Step into the middle if you have

ever….

Agenda 10:00 IFSP Guidance Document

IntroductionDesign

10:30 Break10:40 Digging into the Document12:30 Lunch1:30 Back to work2:45 Break3:55 Back to work4:00 Wrap up and Questions4:30 Home for recovery!

Setting the StageAn IFSP more than a sheet of

paper… It’s a process!

IT’s all in how you approach it!

Setting the Stage Participant Expectations

– Positive Attitude– Quality is Important!– A new start

• Don’t just do the same thing you have always done, but with a new form

– Active Learning • take responsibility for your own

learning• you get out of this what you put into it

Setting the Stage

Parking Lot

Setting the Stage What People are saying

– We want to hear from you!

What people are saying!

Local tiny-k Coordinator

“The new IFSP has given staff an opportunity to really see how the levels of development and

priorities of the family can provide extremely functional, measureable goals for child

and family.”

IFSP Guidance Document

Introduction– Kansas Infant Toddler Services has

created this IFSP Guidance Document to assist local tiny-k program in completing the IFSP process using the Statewide IFSP.

Introduction– The IFSP is MORE than jus

paperwork! It is a PROCESS!– The form is just a way to

document discussions with families.

– It guides local tiny-k program teams through a process that will lead to meaningful outcomes for children and families based upon daily routines and activities.

Introduction– IFSP form updates

• Periodically, KDHE will update the IFSP form and accompanying documents.

• Always check the KS ITS website before starting a new IFSP for the most up to date forms. This will ensure the use of the correct forms.

Introduction– Linking the IFSP with the Infant

Toddler Database• For blanks occurring in the IFSP

document, please use N/A when you don’t need to fill out the information or if it doesn’t apply. Or 00/00/00 for numeric blanks.

IFSP Guidance Document Design –

– Each section of this document is based upon a page of the IFSP

– Within each section you will find the following information• Purpose of the IFSP Page• Numbered Line-by-Line Guidance for

completing the IFSP Page• Image of the IFSP demonstrating the

Guidance• Tips• Kansas Shape highlighting special

considerations or examples

Each IFSP must be INDIVIDUAIZED. The examples provided can be used to stimulate your thinking and conversations with team members. The examples CANNOT be used as a formula or prescribed way to write that section of the IFSP.

Parent

“I love the way my tiny-k program works. Even though you have age limit for your

services, you still show families a path to the future

help. That was definitely a lot for families in need.”

IFSP Cover Page

This page has been added so that each local tiny-k program can design

their own cover page. You may include a photo of the child or family

as desired.

Child and Family Information

This page serves as the place to capture a variety of required demographic information about the child and family that will be entered into the ITS Database as well as information on the IFSP dates and timelines

Much of the information on this page can be completed upon referral or at any time before the IFSP meeting. If the information is recorded before the IFSP meeting, it should be reviewed with the family for accuracy at the meeting.

The IFSP must be conducted in the family’s native language except when

not feasible.

Important Dates

• The 6-month review does not require a new IFSP to be developed. Simply

add to the existing IFSP.

• The Annual does require a new form to be developed.

2 Special Education Directors

“When can we get a statewide IEP?”

Eligibility for Part C Services and Family Service

Coordinator Information

This page records the eligibility of the child for Part C services. It also serve

as the area to record the Family Service Coordinator Information

Summary of Relevant Health Status

As with all information, it is important to note where you obtained the

information. (i.e., Medical Records, Parent Report, WIC etc…)

Primary Care InformationInsurance Information

New Forms

Child Health Information

Vision Screening

http://www.kdheks.gov/bfh/download/VisionGuidelines2004.pdf

Hearing Screening

http://www.ksits.org/download/Hearing_Guidelines.pdf

Nutrition ScreeningPEACH

http://www.ohiohelpmegrow.org/~/media/HelpMeGrow/ASSETS/Files/Professionals%20Gallery/HMG%20Home%20Visiting/Peach%20Instructions.ashx

http://hpcswf.com/downloads/PEACH%20Survey%20Eng

lish.pdf

What people are saying!Provider

“I had a very nice talk with a Developmental Pediatrician out of KU med in Wichita. He said the descriptive part of the IFSP was

very helpful. Our conversation was great! Over 40 minutes on a Friday evening. Anyway, I’m glad that he felt the IFSP gave him some good

information.”

My Child’s Story

The Family Services Coordinator can gather and record this information from conversations with the family

and through the assessment process. It must be reviewed for accuracy at

the IFSP Meeting

My Child’s Story

Early Childhood Outcomes

My Child’s Story

Hitting all of the Developmental Domains

My Child’s Story

Example:Mateo loves to take a bath washing his face, hands and feet all by himself.

My Child’s Story

Reflection Time

My Child’s Story

Reflection Time

•Review Sample IFSPs•How have I been writing my child’s Story?•What do I need to change?•What tools make this process easier?•One thing I will do differently.

Parent

“Oh my goodness, I see my child on paper, not what he can or

can’t do.”

Family Concerns, Resources, Priorities

First and Foremost:

Build a positive relationship with each family. Take the time necessary to get to know the family on your first visit. Sometimes we get so focused on filing out the paperwork, we forget what is meaningful for the family

Summary of Family Concerns – Name of Assessment Tool!

You have more than one tool in

your toolbox to

choose from!

Priorities of the Family

Which priority will the family choose?

Strengths & Resources of the Family

What else would be helpful?

Practitioner and Parent of a child with Down Syndrome

“I love the new IFSP I get the flow, makes sense for me, makes sense for families”

Other Services

The purpose of this page is to provide a simple picture of the family supports not required by

Part C and discover what support would be useful for the

family that they are not currently receiving.

Other Services

Comments Section

Robin McWilliam, Ph.D.

“I am very happy to see these attempts to put needs

assessment and intervention in the context of routines.”

Outcomes for Children and Families

Outcomes address the hopes, dreams concerns, priorities, and resources that the family has reported; supports and services are assigned to address these

outcomes.

Statement of the Outcomes for Children and Families– Relates to the family’s concerns

and priorities and the information from “My Child’s Story”.

What is happening now?

Progress Measurement

and Monitoring

“Our IFSP’s look very different than they used to. Our outcomes are much more functional and based

less on skills, but more on the family’s desires and priorities. We

feel this is allowing parents to become more involved and feel

more empowered when we leave.”

Summary of Services

This is where you document services and supports determined following the development of functional IFSP

outcomes.

Summary of ServicesNatural

Environments

Summary of ServicesFunding Statement

System of Payments

“The new IFSP form has provided us with a nice

opportunity to be able to reevaluate how we determine

services for each child.”

Natural Environments Justification

Plan for moving services and supports to a natural

environment

“Parent participation in all facets of our services has increased.”

IFSP Agreement

All Team members, including subcontractors and those from other agencies, need to be informed of IFSP meetings. Input should be sought from all team members so that an integrated approach to service delivery is

maintained. If a team member cannot attend the IFSP meeting, his/her input should be sought before the meeting. All team members should receive information about any changes to the

Transition Planning

Offer Choices, Explore Possibilities, Make sure parents understand terms such as, LEA,

IEP, Part B, Part C

Transition Planning

Remember to include future supports for the parents, such as, Child Care, Respite, DD Waiver,

Parent support groups, Case Management

Transition Conference

Support the family to make decisions about what is best for their child and family during the transition process. Families will have to be strong advocates for their child in the school system.

IFSP Review SectionThe IFSP is a fluid, flexible

document that can be updated as you or your child’s family needs

change.

IFSP Review Agreement

Questions

Evaluation

Thank you!

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