ISIS-SWISLinking the Pieces of a

Student's Individualized PlanIndividual Student Information System—

School-Wide Information System (ISIS-SWIS)October 2013

Agenda

What is ISIS-SWIS?How do I get ISIS-SWIS at my school?Navigating ISIS-SWIS

School-wide Tier III TeamStudent Support Teams

Readiness RequirementsImplementation CapacityCoordination CapacityIndividual Student Support PracticesISIS-SWIS Data Use

Questions, Discussions, and Planning

What is ISIS-SWIS? Individual Student Information System

ISIS-SWIS is an application within the SWIS Suite designed to coordinate and monitor individualized student support.

ISIS-SWIS allows teams to: Set up, collect, and monitor a student’s outcome data on individualized goals based on team agreements. Set up, collect, and monitor fidelity data about the implementation of the support plan. Upload and store critical student plan documents needed for planning and decision making. Summarize outcome and fidelity data for problem solving and decision making.

The School-Wide Information System (SWIS) is a web-based decision system designed to help school personnel to use office referral data to monitor progress of school-wide and individual student interventions.

CICO-SWIS is a decision system for targeted or group-based interventions for students needing additional support beyond the Universal or Tier 1 system.

ISIS-SWIS is a decision system for students requiring more intensive and individualized supports for academic social or mental health services.

Where does ISIS-SWIS fit?

Four Reasons to Use ISIS-SWIS (EEQF)

Efficiency Equity

Quality Flexibility

ISIS-SWIS provides structure & tools for creating and maintaining student support files.

ISIS-SWIS brings individualized student progress monitoring, goal setting, and decision making into one place.

ISIS-SWIS supports efficient data entry to keep records current.

ISIS-SWIS allows teams to easily access data for timely review and decision making.

Efficiency

ISIS-SWIS provides equal access to quality support for students requiring individualized interventions.

ISIS-SWIS provides staff with predictability, leading to clear roles and responsibilities.

Equity

ISIS-SWIS brings together goals/objectives from a student’s support plan (e.g., FBA, BSP, IEP) into a comprehensive student file to allow for quality decision making.

ISIS-SWIS supports compliance with federal procedures around Tier III Support (e.g., FBA, BSP, IEP).

ISIS-SWIS documents the history of student interventions and progress.

Quality

ISIS-SWIS allows progress monitoring to be individualized based solely on the team’s identification of the student’s needs.

Number of measures (fidelity and outcome)Team member access to dataMeasure details and metric typesData collection schedule(s)Individualized goal(s)Wide variety of reporting optionsHistory of plan changes and anecdotal notes

Flexibility

Why was ISIS-SWIS developed?

Schools needed: A way to efficiently enter, store, and summarize data for decision making.

A system designed for team-based planning.

A system with the flexibility to monitor progress for students with a variety of behavioral and academic needs and supports.

Developers: May, S., Talmadge, N., Todd, A. W., Horner, R. H., McGovern, S., Morris, J., Conley, K., Sampson, N., Eliason, B., & Cave, M.

Individual Student Support

Assessment

Individual Student Support

Identification Guidelines

· Determine student eligibility· Get family approval

Individual Student Support

Intervention Planning

Individual Student Support

Ongoing Communication

· Communicate with families· Notify staff of plan changes

Individual Student Support

Progress Monitoring

· Review data with team

Individual Student Support Services

Purpose & Expected Outcomes

ü To provide function based support to students who need more support than the Tier I and Tier II supports provide.

ü To prevent chronically disruptive and escalating problem behaviors.

ü To maintain confidentiality of student information.

ü To maintain rights of students with special needs.

Individual Student Support

Data System

· Set up ISIS-SWIS data file· Print data sheets· Write Student Support Plan

Individual Student Support SystemsGuidelines and Procedures: Example C

Application Demonstration

To access the Demo ISIS-SWIS Account:

1. Go to www.pbisapps.org

2. Click Apps Demo

3. Click SWIS, CICO-SWIS & ISIS-SWIS Demo (orange button)

4. Click ISIS tab

ISIS-SWIS Main

School-wide Report

Student Dashboards

Set-up

Data Entry

Reports

ISIS-SWIS Navigation

Steps to Get ISIS-SWIS

1. Contact an ISIS-SWIS Facilitator

2. Readiness Meeting(s)

3. Complete the ISIS-SWIS License Agreement

4. ISIS-SWIS Facilitator provides training for 3-5 coordinators and users at the school.

5. Facilitator will provide coaching using ISIS-SWIS data for decision making.

READINESS REQUIREMENTSISIS-SWIS

Who to Include In Readiness Discussion

AdministratorCoordinators/Case ManagersTier III Team Leader/Coach

The readiness process and Swift at ISIS-SWIS training run more smoothly if all these roles are included from the start.

We’ll Come back to these

1. Building administrator supports the implementation and use of Tier III interventions as well as ISIS-SWIS.

Data Sources: Administrator Interview

2. Support team(s) exists with training and support for Tier III Interventions and reviews ISIS-SWIS data at both the student and school/facility-wide levels at least twice monthly.

Representative Team Roles:

Case Management & progress monitoring expertise (coordinator) Decision-making & resource allocation authority (administrator)Knowledge of school operations (administrator)Behavioral Expertise (coordinator, special educator, school psychologist, ISIS-SWIS Facilitator)Teacher/Staff representation (general educator, special educator, classified/support staff)

Data Sources: Team Roster Meeting Schedule

Example A

Data Entry

What data are entered? Who enters data? When are data entered?

Carly data Trina Daily

Brian data Trina Daily

Justine data Trina Daily

Fidelity of implementation for each student, gathered at team meeting

Trina Bi-Weekly

Report Generation

What reports are needed? Who generates reports? When are reports needed?

Individual student reports Randy 1st and 3rd Mondays (for 1st and 3rd Tuesday meetings)

Fidelity of implementation data Randy 1st and 3rd Mondays (for 1st and 3rd Tuesday meetings)

Data Entry and Report Generation Schedule: ISIS-SWISSchool: __Ranch______ Date: _____6-15-10__Team: _Student Support Team______ Team Facilitator: _Randy___________

Example B

5. Data entry time and staffing are scheduled to ensure that ISIS-SWIS data will be current to within three days at all times. Data entry staff have access to all necessary information (e.g., student records, team records).

Data Source:Data Entry & Report Generation Schedule

6. A small number of people within the school/facility are identified to gain ISIS-SWIS Coordinator and/or school/facility-wide read-only access and are scheduled to attend a 3-4 hour Swift at ISIS-SWIS Training conducted by a certified ISIS-SWIS Facilitator.

Data Source:Specific Date(s), Time(s), Location, Computers,

Internet Access

3. Coordinator(s) within the school/facility are willing to use parameters of student file set up and data entry within ISIS-SWIS as they:

a. Monitor the status of the system of support across individual interventions/students

b. Manage student support teams/plans with ISIS-SWIS datac. Set up and monitor ISIS-SWIS student filesd. Serve as a liaison between team, students, staff, and familiese. Collaborate with ISIS-SWIS Facilitator on ISIS-SWIS

user/team member training

Data Sources: Administrator/Coordinator interview(s)

4. The school/facility has or will build a clearly documented individual support system within three months of ISIS-SWIS licensing. An Individual Support System includes procedures and materials for:

a. Student identification and eligibilityIEP driven goal, teacher/family request, 6+ ODRs, unsuccessful on Tier II supports, safety concerns

b. Training and ongoing communication with stakeholders (i.e., adults, students)

team meetings, training opportunities, invitation for family participation, bi-weekly team report, daily/weekly records of progress, concerns, success/milestones

c. Individual student support assessmentInitial Assessment: Interviews, observations, review of student records/dataQuarterly/Annually: Student ISIS-SWIS reports, file reviews, updated observations/interviews, monitoring fidelity of implementation

d. Individual student support intervention planningRoles and duties of targeted student’s support team, fidelity measure(s), outcome measure(s), communication needs, decision rules, documentation procedures, training needs

e. Individual student support progress monitoring and decision making

Bi-weekly meetings, fidelity checks, student progress monitoring, modifications/adaptations, stakeholder communication

Data Sources: Written Guidelines

Example Documentation

Support & Resources

Find a Local Facilitator or Coordinator

Connect with facilitator(s) in your region or state who are already certified in ISIS-SWIS.

PBISApps.org Support SectionSearch function

Community forum

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