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Introduction to a SharePoint Introduction to a SharePoint Collaborative EnvironmentCollaborative Environment
Presented by Janis HallMetroStar Systems Technical Instructor
TLOTLOTLOTLO
By the end of this module, you should understand:By the end of this module, you should understand:
•• Benefits of Working in SharePointBenefits of Working in SharePoint
By the end of this module, you should understand:By the end of this module, you should understand:
•• How to Efficiently Navigate and Find Content in How to Efficiently Navigate and Find Content in a SharePoint Environmenta SharePoint Environmenta SharePoint Environmenta SharePoint Environment
•• How to Personalize Your View & Configure How to Personalize Your View & Configure NotificationsNotificationsNotificationsNotifications
Copyright 2009 MetroStar Systems, Inc. 2
ELOELOELOELO
•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use
•• SharePoint Navigation and TerminologySharePoint Navigation and Terminologyg gyg gy
•• Security Trimming and SearchSecurity Trimming and Search•• Personalize View & Configure NotificationsPersonalize View & Configure Notifications
Copyright 2009 MetroStar Systems, Inc. 3
Benefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePoint
Copyright 2009 MetroStar Systems, Inc. 4
Benefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePoint
•• Efficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing Data
Copyright 2009 MetroStar Systems, Inc. 5
Benefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePointBenefits of Working in SharePoint
•• Efficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing DataEfficiency in Accessing Data
Copyright 2009 MetroStar Systems, Inc. 6
Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
•• Tools Enhance Ability to CollaborateTools Enhance Ability to CollaborateTools Enhance Ability to CollaborateTools Enhance Ability to Collaborate
Copyright 2009 MetroStar Systems, Inc. 7
Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
•• Tools Enhance Ability to Collaborate Tools Enhance Ability to Collaborate
Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
S Ti S Eff B tt P d tSave Time Save Effort Better Product
Summer 2009 Copyright 2009 MetroStar Systems, Inc. 8
Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
•• 24x7 Access Anywhere24x7 Access Anywhere24x7 Access Anywhere24x7 Access Anywhere
Copyright 2009 MetroStar Systems, Inc. 9
Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
•• Productivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of WorkProductivity Tools Increase Efficiency of Work
KPIWorkflows KPI
Copyright 2009 MetroStar Systems, Inc. 10
Benefits of Working in SharePoint (Cont )Benefits of Working in SharePoint (Cont )
Reduce Bottlenecks andReduce Bottlenecks and
Benefits of Working in SharePoint (Cont.)Benefits of Working in SharePoint (Cont.)
Reduce Bottlenecks and Reduce Bottlenecks and Technology Overhead Technology Overhead
SharePoint
Search Data Storage
C t tData Sharing Tools Content Management
SharePoint Navigation and TerminologySharePoint Navigation and TerminologySharePoint Navigation and TerminologySharePoint Navigation and Terminology
•• Global Navigation (A)Global Navigation (A) •• Breadcrumbs (C)Breadcrumbs (C)Global Navigation (A)Global Navigation (A)
•• Current Navigation (B)Current Navigation (B)
Breadcrumbs (C)Breadcrumbs (C)
•• Web Parts (D)Web Parts (D)
(A)
(C)
(B) (D)
13Copyright 2009 MetroStar Systems, Inc.Summer 2009
Security Trimming and SearchSecurity Trimming and SearchSecurity Trimming and SearchSecurity Trimming and Search
•• Security Trimming Security Trimming DefinedDefined
•• Search Scope and Query Search Scope and Query
•• Use Advanced SearchUse Advanced SearchUse Advanced SearchUse Advanced Search
•• Analyze Search ResultsAnalyze Search Results
Copyright 2009 MetroStar Systems, Inc. 14
Personalize View & Set NotificationsPersonalize View & Set NotificationsPersonalize View & Set NotificationsPersonalize View & Set Notifications
•• Personalize PagePersonalize Page
Copyright 2009 MetroStar Systems, Inc. 15
Personalize View & Set Notifications (Cont )Personalize View & Set Notifications (Cont )Personalize View & Set Notifications (Cont.)Personalize View & Set Notifications (Cont.)
•• ConfigureConfigure AlertsAlertsConfigureConfigure AlertsAlerts
Copyright 2009 MetroStar Systems, Inc. 16
AlertsAlertsAlertsAlerts
Used in Libraries, Lists, and items in those groups
Are brief emails sent out when the action you specify occurs
They are sent as frequently as you want
They can be sent to the users and/or the email addresses you specifyaddresses you specify
17Copyright 2009 MetroStar Systems, Inc.Summer 2009
Create New Alert ScreenCreate New Alert ScreenCreate New Alert ScreenCreate New Alert Screen
18Copyright 2009 MetroStar Systems, Inc.Summer 2009
Alert Email NoticeAlert Email NoticeAlert Email NoticeAlert Email Notice
19Copyright 2009 MetroStar Systems, Inc.Summer 2009
TLO ReviewTLO ReviewTLO ReviewTLO Review
You should now understand:You should now understand:
•• Some of the Benefits Available through Some of the Benefits Available through
You should now understand:You should now understand:
SharePointSharePoint•• Be able to Efficiently Navigate and Find Be able to Efficiently Navigate and Find Content in a SharePoint EnvironmentContent in a SharePoint Environment
•• How to Personalize Views and Notifications for How to Personalize Views and Notifications for More Efficient UseMore Efficient Use
Copyright 2009 MetroStar Systems, Inc. 20
ELO SummaryELO SummaryELO SummaryELO Summary
•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use•• SharePoint Structure & Concept of UseSharePoint Structure & Concept of Use
•• SharePoint Navigation and SharePoint Navigation and ggTerminologyTerminology
S it T i i d S hS it T i i d S h•• Security Trimming and SearchSecurity Trimming and Search
•• Personalize Views and Notifications forPersonalize Views and Notifications forPersonalize Views and Notifications for Personalize Views and Notifications for More Efficient Use More Efficient Use
Copyright 2009 MetroStar Systems, Inc. 21
Thank YouThank YouPresented by Janis Hall
MetroStar Systems TechnicalMetroStar Systems Technical Instructor