Post on 24-Feb-2016
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Introduction to California Alternative Workweek Schedules for Employees
©SHRM 2008
Overview
• Under California law, employees are normally due overtime for any hours worked over 8 in one work day.
• Employers may offer, and employees may adopt, by a secret-ballot election, a regularly scheduled alternative workweek that authorizes work for no longer than 10 hours per day within a 40-hour workweek, without the payment of overtime.
• An “alternative workweek schedule” is defined as “any regularly scheduled workweek requiring an employee to work more than 8 hours in a 24-hour period.” “Regularly scheduled” means that the employer must schedule the actual work days in advance and give employees notice of the changes to their regular schedule.
• There are several steps that employers must take before they may implement an AWS legally.
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Objectives
• Gain an Understanding of Alternative Work Schedules (AWS) in California
• Benefits of AWS to the Employees, Organization, and Communities
• Work Unit Goals• AWS Implementation Requirements• Recommended Schedule• Next Steps for Implementation
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What is an Alternative Workweek Schedule in California?
• Alternative workweek Schedules in California are schedules that have been through an employee approval process to work greater than 8 hours in a 24 hour period without receiving overtime.
• The AWS in California requires compliance to the California Labor Code Section 511 & Wage Order 4-2001
> Maximum 10-hour shifts > Affected Employees Secrete Ballot Election> Two-thirds majority required> File with DLSE of California> 30-day waiting period
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Alternative Work Schedules Meet Needs of Employees
• Caring for young children when both parents are working.• Being able to see children off to school.• Caring for an aged parent.• Having non-weekend time to accomplish errands and other
personal business.• Scheduling leisure time more easily.• More flexibility to manage work and personal time• Enjoy regular full-day / half-days off while preserving full-time
salary• May provide a longer weekend for leisure time• Reduce travel costs• Improve work/life balance
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Alternative Work Schedules Meet Needs of Organization
• Having more dedicated employees who are able to maximize their productive time and minimize the effects of outside responsibilities.
• Meeting changing and expanding customer expectations and demands, particularly for service and global companies whose customers may be in other time zones or have nontraditional work schedules themselves.
• Making better use of facilities and equipment by reducing idle time, energy usage
• Reduces absenteeism• May help reduce overtime pay requirements• Retain skilled employees who may have other personal
commitments
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Alternative Work Schedules Meet the Needs of Communities
• Reducing traffic congestion with workers on flexible daily schedules, instead of all arriving and leaving work at or near the same time.
• Reducing air pollution and energy demand when employees work a compressed workweek or telecommute
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1. Optimize coverage – 24/7/3652. Minimize labor costs/overtime3. Align employee satisfaction with business requirements and
customer needs
Work Unit Goal
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• Labor Code Section 511 & Wage Order 4-2001• Maximum 10-hour shifts• Employees affected need to vote• Two-thirds majority required• File with DLSE of California• 30-day waiting period
AWS - Alternate Workweek Schedules
©SHRM 2008
9-hour Shift Recommendation
Employee S M T W T F S Total Weekly Hours
A 4 9 9 9 9 Off Off 40
B Off 4 9 9 9 9 Off 40C Off Off 9 9 9 9 4 40D 4 Off Off 9 9 9 9 40
1st Shift 5:00 a.m. to 6 p.m.
2nd Shift 4:00 p.m. to 1:00 a.m.
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• Employee Secret Ballot Election Meeting. > Meeting is scheduled for: MM/DD/YY at H:MM
• If Approved> Implementation will be set for around 30 days after the approval> Employees will be assigned a shift and given a Shift Schedule
Agreement
Next Steps
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Questions
Thank you for your attention and interest!