Introduction to

Human Resource

Information System

HRIS Defined:HRIS Defined:

• “HRIS can be briefly defined as integrated systems used to gather, store and analyze information regarding an organization’s human resources.” (Hedrickson, 2003, p.381).

HRIS Defined:• HRIS “One which is used to acquire, store, manipulate, analyze, retrieve and distribute information about an organization’s human resources.” (Tannenbaum 1990)

History of HRIS

Early (pre-WW II)–Personnel

•Old term for human resources

–Record keeping•Name, address, phone, employment history

Between 1945 and 1960–Human capital issues–Formal selection and development

–No real changes from earlier days

Early (1960s to 1980s)–Personnel became HR–Government and regulatory agencies increased reporting requirements

–Still, HRIS was used mostly for keeping administrative records

• Contemporary HRIS–Large and small businesses are utilizing HRIS

–Usage of Personal computers

–From simple record-keeping to complex analytical tools to assist management decision making

Who uses HRIS?

• HR Professionals• Functional Managers

Basic system requirements:1. Desktop PCs ; Standard browsers

2. Organization-wide server.

3. Server-side software such as HTML, Java, Javascript, Perl.

Basic system requirements:

4. Intranet communications protocol running on both PCs and the server.

5. Relational database/Information processing software for records, payroll, etc..

Basic HRIS Features:• Payroll• Time and Labor Management

• Benefits Administration

• HR Management

Benefits of HRIS

• Efficient and Effective use of Time

• Cost Efficiency / Cost Effectiveness

• Increases Accuracy

Benefits of HRIS• Creates new opportunities for better analysis of the workforce.

• Streamline the activities within the HR department;

References:

• http://www.shrm.org/education/hreducation/documents/bartlett%20hris%20pptto%20post%20online.pptx

• Retrieved last April 20, 2011 http://comparehris.org/article/compare-hr-software-to-traditional-hr-methods-the-software-wins-every-time/