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transcript
National Center for Education Statistics
IPEDS: The Next Chapter
AACRAO Annual MeetingMarch 24-27, 2008
Orlando FL
National Center for Education Statistics
Agenda• IPEDS data collection
• 2007-08 collection schedule & changes• 2008-09 and beyond• IPEDS training
• IPEDS data use tools• New! IPEDS Tools Help Desk• Newer!! College Navigator• Newest!!! Updated Data Feedback Report &
Executive Peer Tool• COMING!!!! IPEDS Data Center
• Technical Review Panel• Higher Education Act
National Center for Education Statistics
Acronyms used• AIR = Association for Institutional Research• FSA = Office of Federal Student Aid• HEA = Higher Education Act• KH = Keyholder• NPEC = National Postsecondary Educ Cooperative• OMB = Office of Management & Budget • OPE = Office of Postsecondary Education• PPA = Program Participation Agreement• SRK = Student Right-to-Know• TRP = Technical Review Panel
National Center for Education Statistics
IPEDS Survey Components
• 12-Month Enrollment (E12)• Completions (C)• Fall Enrollment (EF)• Finance (F)• Graduation Rates (GRS)• Human Resources (HR)• Institutional Characteristics (IC)• Student Financial Aid (SFA)
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IPEDS Data Tools
• COOL – College Opportunities Online Locator (retired)
• College Navigator• DAS – Data Analysis System• DCT – Dataset Cutting Tool• DFR – Data Feedback Report• ExPT – Executive Peer Tool• PAS – Peer Analysis System
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IPEDS Data Collection
National Center for Education Statistics
Collection schedule2007-08
National Center for Education Statistics
Spring Collection
Surveys
Fall Enrollment FinanceStudent Financial AidGraduation Rates
Collection open March 5
Keyholder close April 16
Coordinator close April 30
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Changes for 2007-08
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Enrollment
• 12-month Unduplicated Count and Instructional Activity (old Parts E & F) • Reported in Fall 2007 on E12
• Part G, Retention Rates• Rather than collect only the rates for full-
time and part-time students, collect the numerator and denominator and have the system calculate the rates
• Mandatory in 2007-08
National Center for Education Statistics
Graduation Rates
• Sections V and VI, athletically related student aid• Eliminate these sections from IPEDS
GRS• Institutions will no longer be required
to report these data to IPEDS, but will still be required to disclose these data, per SRK
• Add item to report URL used for disclosure
National Center for Education Statistics
Proposed Changes for 2008-09 and beyond
National Center for Education Statistics
Proposed changes
• Proposed changes submitted to OMB
• Posted on IPEDS website in Newsroom http://nces.ed.gov/ipeds/
• Federal register notice 1/30• Comments to OMB by 3/31/08• 2nd comment period will follow
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Proposed changes
1. Collect more detailed student financial aid data
2. Eliminate first-professional degree category
3. Revise Finance data collected for both GASB and FASB institutions
4. Introduce phased implementation of new R/E reporting categories
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Collect more SFA data
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SFA
• Changes would:• Distinguish between Pell and
other fed grants• Distinguish between Federal
loans and other loans• Data would be displayed on
College Navigator
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Why collect these?
• So OPE can see how students at different institutions are using particular fed grant programs
• Substantial expansion of private loans
• To address recommendations made by Secty’s Commission on Future of Higher Ed • financial transparency • more information on college costs to
consumers
National Center for Education Statistics
Data collected (full-time first-time cohort)
Current Proposed # recipients
Average amt received
Any aid Any aid X
Any grant X X
Any loan X X
Federal grants
1.Pell grants2.Other fed grants
XX
XX
State/local grants
State/local grants X X
Institutional grants
Institutional grants X X
Loans 1.Federal loans2.Other loans
XX
XX
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First-professional degree classification
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First-professional
• Due to changes in graduate education, first-professional category is outmoded
• Increasingly important to distinguish research-focused doctor’s degrees from professionally focused doctor’s degrees
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First-professional
• Based on suggestions from the IPEDS TRP and comments from additional members of the higher education community
• First-professional and Doctor’s degree categories to be revised
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Current Award Categories
Proposed New Award Categories
First-professional degree
Eliminated
Doctor’s degree 1. Doctor’s degree –research/scholarship
2. Doctor’s degree –professional practice
3. Doctor’s degree - other
Post-master’s certificate;
First-professional certificate (post-degree)
Post-master’s certificate
(combines current post-master’s and first-professional certificates into one category)
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Doctor’s degree –research/scholarship
• A PhD or other Doctor’s degree • Requires advanced work beyond
the master’s level including a dissertation or an original project
• Some examples: EdD, DMA, DBA, DSc, DA, or DM, or others, as designated by the awarding institution
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Doctor’s degree –professional practice
• Doctor’s degree • Completion of program providing
the knowledge and skills for the recognition, credential, or license required for professional practice
• Requires 6 FTE academic yrs• Some are former first-prof degrees• Plus others, as designated by
institution
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Doctor’s degree -other
• Doctor’s degree that does not meet the definition of• doctor’s degree –
research/scholarship or • doctor’s degree – professional
practice
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Master’s degree
• Requires completion of program of generally one or two FTE academic yrs of work beyond the bachelor’s degree
• Some, such as those in Theology (Mdiv, MHL/Rav) that were formerly classified as first-prof, may require >2 FTE yrs work
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Implementation
• IC, C, E12, EF affected• IC, EF
• 2008-09 optional• 2009-10 mandatory
• C, E12• 2009-10 optional• 2010-11 mandatory
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Revise IPEDS Finance
National Center for Education Statistics
Proposed Finance changes
• Purpose: To increase commonality and comparability of finance data collected
• TRP held Jan 17-18, 2007• Suggested forms be modified &
some data elements be redefined• Resulting data would have greater
usefulness and improve financial transparency of the institutional finance data being reported
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Proposed Finance changes
• Full details of proposed changes for FASB and GASB forms are available at IPEDS website, click on Newsroom
• http://nces.ed.gov/ipeds/• No changes to IPEDS Finance
form for for-profit institutions at this time
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Race/ethnicity!!!
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• Final guidance on Maintaining, Collecting, and Reporting Racial and Ethnic Data to the U.S. Department of Education
• Published in Federal Register 10/19/07• For implementing 1997 OMB standards• http://a257.g.akamaitech.net/7/257/24
22/01jan20071800/edocket.access.gpo.gov/2007/pdf/E7-20613.pdf
Race/ethnicity
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Guidance
• Notice posted on website• http://nces.ed.gov/IPEDS/news_room/• Newsroom, Announcements & Alerts
• Additional guidance from Dept of ED in 4-6 wks• Samples of 2-format question• Nonresponses• Record retention
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Final guidance
• Calls for implementation by Fall 2010, in order to report data for the 2010-11 academic year
• Encourages institutions already collecting R/E in new format to begin reporting immediately• For IPEDS, immediately means 2008-
09 collection
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Final guidance
• Covers 2 separate issues:• Collection of R/E data by
institutions• Reporting of aggregate data
to US Dept of ED
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Collection by institutions
• Two-question format REQUIRED:1. Is respondent Hispanic/Latino? Y/N2. Respondent selects one or more races:
• American Indian or Alaska Native• Asian• Black or African American• Native Hawaiian or Other Pacific
Islander• White
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2-question format
• One example is available at http://nces.ed.gov/statprog/2002/std1_5.asp
• Ethnicity question must come first
• Race selection question must read “one or more” instead of “all that apply”
National Center for Education Statistics
Additionally…
• Standards call for self-identification of race/ethnicity
• Dept of ED encourages institutions to allow current students and staff to re-identify their race and ethnicity
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Reporting aggregate data – 9 categories
1. Nonresident aliens2. Race/ethnicity unknown
3. Hispanics of any race
For non-Hispanics only:4. American Indian or Alaska Native5. Asian6. Black or African American7. Native Hawaiian or Other Pacific Islander8. White9. 2 or more races
National Center for Education Statistics
R/E Technical Review Panel
• IPEDS R/E TRP in fall 2006 to discuss implementation issues, such as:• If students are no longer at the
institution, how to report? (C, E12, GRS)
• If data are collected in 2 formats for several years, how to release?
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Proposed implementation
• 2008-09 and 2009-10• Optional years
• 2010-11• Mandatory year for EF, HR• 3rd optional year for C, E12, GRS
• 2011-12• Mandatory for all components
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5+7+2 format
• Will be used in data collection system in optional years
5 = current categories 7 = new categories2 = Nonresident alien, R/E unknown
• Institutions have option to report • All individuals using current categories• All individuals using new categories• Mixed reporting
• Anticipate that few institutions will choose this method = most complex
National Center for Education Statistics
Proposed timeline
HR, EF C, E12, GRS2008-09, 2009-10
Current (5+2)New (7+2)Mixed (5+7+2)
Current (5+2)New (7+2)Mixed (5+7+2)
2010-11 New (7+2) Current (5+2)New (7+2)Mixed (5+7+2)
2011-12 New (7+2) New (7+2)
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Questions for institutions
• Categories needed for collection
• Aggregation for reporting to IPEDS
• Data storage, file maintenance, updating
• Re-surveying• Mapping or bridging
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Reporting Compliance
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Mandatory reporting of IPEDS
• Reporting IPEDS is mandatory for all institutions with PPA with US Dept of ED for Title IV federal student financial aid
• Penalties for noncompliance include• Fine of up to $27,500 per violation• Institution’s eligibility to participate in
Title IV programs can be suspended
National Center for Education Statistics
FSA Noncompliance Actions: Total Fines Assessed
$1,241,000
$370,000
$175,500$76,250
$67,500$0
$200,000
$400,000
$600,000
$800,000
$1,000,000
$1,200,000
$1,400,000
2002-03
2003-04
2004-05
2005-06
2006-07
Fines
National Center for Education Statistics
7839
639 11
050
100150200250300350400450
2002-03
2003-04
2004-05
2005-06
2006-07
Total# Warned# Fined
FSA Noncompliance Actions: Institutions Fined, Warned
National Center for Education Statistics
2007-08 Nonresponse:# of Institutions
• IC = 3• C = 5• E12 = 5• HR = 5
• EF = • GRS = • SFA = • F =
Total institutions =
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Followup
• Unfortunately, it takes a lot of work to make these low numbers happen
• We are doing a lot of followup, during and after collections
• Institutions have only one opportunity for special post-collection help
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However,
• We now send email/letter thanking CEO of institutions that lock ALL surveys by 4 wks before close of each collection
• Letters refer to KH by name so CEO knows who was responsible for this good thing
Letters sent, 2007-08 collectionsFall Winter Spring606 619
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IPEDS Training
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IPEDS training
• AIR & IPEDS are continuing to develop new training opportunities• Workshops• Webinars• Tutorials• Online courses
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IPEDS training materials
• Available FREE on AIR website: http://airweb.org/
• Cover both data submission and use• Beginning, intermediate, and
advanced• AIR/IPEDS training homepage
got 35,000 hits in 2007
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Webinars
• On-demand• 27,000 downloads in 2007 !!!• IPEDS Data Collection Training Center
• Race and Ethnicity• New Keyholders• All survey components
• IPEDS Data Use Tools• Overview of ExPT• New features of new PAS• College Navigator
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Online course
• Overview of IPEDS: A Self-Paced Interactive Course• Opened for registration 7/16/07• 600 registrations THAT DAY• 1000 total registrations • 100 have graduated – certificate
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What’s next?
• Video enhanced webinars• Podcasts – 10-15 min• More online courses
• New Keyholders – early summer• Intermediate Tools – late summer• Advanced Research Topics – fall
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IPEDS Data Use Tools
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Tools Help Desk!!!
• For assistance with any IPEDS data use tool
• 1-866-558-0658• ipedstools@rti.org
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College Navigator
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COOL’s successor….
• College Navigator • Located at
http://collegenavigator.ed.gov
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College Navigator
• Offers a wide range of information previously found on COOL, such as• Programs offered, degrees awarded• Retention and graduation rates• Price of attendance• Aid available• Campus safety • Accreditation
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But also
• Offers users valuable new information about colleges and universities
• Does so in a way that is vastly more user-friendly
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New features -Search
• Search toolbar on every page• Modify or change search from any
page• Guided search feature• Search by name and AKA
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New features -Search
• Expanded search options• Programs offered, awards granted• Tuition and fees (in-state, out-of-state)• % admitted and test scores• School size and type• Campus setting, housing• Location, distance from home• Institutional mission (HBCU, TCU, single-sex)• Extended learning opportunities for adults• Intercollegiate athletics programs
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New features –Compare & Favorites
• Make comparisons of up to 4 institutions in a single view
• Maintain a list of up to 15 favorite institutions from different searches
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New features -Save & Export
• Save sessions and receive an email with a link back to session
• Export search results to easily-used formats, such as Excel
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Plans for the future
• Continuing improvements in content and function
• Spanish version in the coming months
• Please send ideas, suggestions to elise.miller@ed.gov
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Navigator Webinar
• http://www.airweb.org/• 28 minutes long
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Data Feedback Report & Executive Peer Tool
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DFR & ExPT
• 2007 report was emailed to KHs in October and mailed to CEOs in early November
• 2007, 2006, 2005 reports are available through ExPT at http://nces.ed.gov/ipedspas/
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DFR & ExPT 2007
• Enhanced ExPT • New figures (ExPT only)• Upload comparison group files• Replicate full version of DFR in
.pdf (soon)
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New figures for ExPT
• Enrollment – detail by level• Transfers-in (2008)• Admissions
• Yield rate, SAT/ACT• Personnel services by function (salaries,
benefits) as % of total operating expenses
• Core revenues and expenses figures by both percentage distribution by source and by per FTE enrollment
• Endowment per FTE
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IPEDS Data Center Coming SOON!!!
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Data Center
• Combine IPEDS data use tools into retrieval center
• Make tools question-driven • Serialize some tasks so that users
can follow a step-by-step approach• Streamline navigation• Provide more help• Update screen displays
National Center for Education Statistics
Data Center• Developed based on conversations
and focus groups with non-traditional users of tools (beyond IR professionals)
• Review of current tools (both NCES and non-NCES) also performed
• If interested in user-testing site, email Tara.Coffey@ed.gov.
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National Center for Education Statistics
IPEDS Technical Review Panel
and NPEC
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What is NPEC?
• National Postsecondary Education Cooperative
• Authorized by Congress in 1994• Receives funding from NCES• Mission: to promote the quality,
comparability and utility of postsecondary data and information that support policy development at the federal, state, and institution levels
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Past involvement of NPEC in IPEDS
• Working groups helped in redesign of IPEDS
• Developed Data Feedback Report and Executive Peer Tool
• Held focus groups with consumers to inform development of new College Navigator
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Current involvement
• Beginning Jan 2008: NPEC took on more active, integral role in development, future course of IPEDS• IPEDS R&D• IPEDS TRPs
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NPEC
• NPEC serves as “permanent core” of IPEDS TRP
• 12 members• NPEC Panel will be
supplemented with subject matter experts for meetings of the TRP
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What is TRP?
• IPEDS Technical Review Panel• Meetings of the IPEDS TRP are
conducted by RTI International, IPEDS contractor • to obtain peer review of IPEDS-related
project plans and products • to foster communications with
potential users of the data
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Website
• New website dedicated to IPEDS TRP activitieshttps://edsurveys.rti.org/IPEDS_TRP/Index.aspx
• Summaries of recent meetings for review, comments
• Dates for upcoming meetings• Summaries from previous
meetings
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Current summaries
• Send comments to Janice Kelly-Reid, jrk@rti.org
Topic Held Comment by:
Suggested Changes to Data Collection Schedule
11/07 3/28/08
Suggested Changes to Survey Forms for Nondegree-granting Institutions
1/08 3/28/08
Collecting Data on Noncredit Instructional Activity
3/08
National Center for Education Statistics
Upcoming meetings of the IPEDS TRP
• If you’re interested in serving on a panel, contact Janice Kelly-Reid at jrk@rti.org
Topic To be HeldCollecting Data on Distance Education 4/22-23IPEDS Graduation Rates Survey: Revisions and Extensions
7/9-10
National Center for Education Statistics
HEA Reauthorization
National Center for Education Statistics
HEA Reauthorization• Current HEA through 4/30/08• Both Senate and House have
passed versions of bill, now in conference
• In Senate bill, many additional reporting requirements that could be added to IPEDS are voluntary; in House bill, they are mandatory
• Data to be displayed on Navigator
National Center for Education Statistics
Already in IPEDS
• Mission statement• Admissions data• Enrollment data by status, level,
gender, R/E; transfer-in data• Residency/migration data• Retention rates• Graduation rates• Completions/top 5 areas of study• Pricing data
National Center for Education Statistics
Not Already in IPEDS• # of students with disabilities• Average time to degree• Graduation rates by income categories• Percentage of faculty with highest degree in field• % change in net price over 3 years• Avg grant aid by income categories• Total grant aid available to students from all sources• Net price by income categories• % of student living on- versus off-campus • Transfer of credit policies• Links to institution's website on student activities• Links to institution’s website on student services
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Wrap Up Q&A
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Contact information:
Elise Millerelise.miller@ed.gov202-502-7318
Jan Plotczykjanice.plotczyk@ed.gov
202-502-7459
Janice Kelly-Reidjrk@rti.org
IPEDS Help Deskipedshelp@rti.org1-877-225-2568
IPEDS Tools Help Deskipedstools@rti.org1-866-558-0658