iSupplier Users Guide for Suppliers

Table of Contents

IntroductionIntroduction PageIntroduction 2iSupplier Information Flows 3Invitation to the iSupplier Portal 4Login to the iSupplier Portal 5Change Your Temporary Password 6Oracle User Home Page 7

Home Tab (Home Tab (11))Search Options 9Advanced Searches 10

Orders Tab (Orders Tab (22))Purchase Order History 13View Purchase Orders 14View PO Details 15View Change History 16Request Cancellation 17Order Cancellation Confirmation 18Request Changes 19Splitting Shipments 20Print a Purchase Order 21Example of a Printable Purchase Order 22Export a Purchase Order 23

Shipments Tab (Shipments Tab (33)) PageDelivery Schedules 26Receipts 27Returns 28Overdue Receipts 29On-Time Performance 30

Account Tab (Account Tab (44))Invoices 32Create Invoices 33Add Lines to an Invoice 34Add General Information 35Review and Submit Invoices 36View Invoices 37View Payments 38Print Invoices 39

Admin Tab (Admin Tab (55))Maintain Supplier Profiles 41Supplier Details Page 42Add Attachments 43Address Book 44Contact Directory 45Bank Accounts Page 46User Accounts Page 47

Who to Call for HelpWho to Call for Help

What is the iSupplier Portal? A web based page with 5 tabs which …• Enable Rogers and its suppliers to efficiently communicate key procure-to-pay information with each other

i.e., Managing Supplier Profile Information, Ordering, Shipping and Receiving, Billing, Sourcing

• Enable suppliers to have real-time access to information (i.e., purchase orders and delivery schedules)

• Enable suppliers to respond to Rogers online with order acknowledgments, change requests, and shipping notices

Benefits of iSupplier

Introduction

Easy to navigate, intuitive look and feel Visibility access to Rogers Procurement system

Fully integrated with Rogers Procurement software, allowing suppliers immediate access to all Procurement related data as it becomes available

Easy to respond to Rogers Procurement needs Easy to acknowledge PO’s, submit change requests and update

supplier profiles

Easy to find PO’s, invoices, and receipts using the iSupplier Portal’s extensive search capabilities

Web-based

Real-time access

User Friendly

Search capabilities

Update Banking, Addresses online Add more users from your company Invoicing and Sourcing

Self Serve

iSupplier Information Flows

iSupplier

PORTAL

ROGERS

SUPPLIERACCESS

POs

PAYMENTS

RECEIPTS

INVOICES

RESPOND ACKNOWELDGE POs

SUBMIT CONTRACT REQUESTS

CREATE AND SUBMIT INVOICES

MANAGE SUPPLIER PROFILE

VIEW PAYMENTS

SHIPMENTS

RECEIPTS

INVOICES

POs

SEND RFI

RFQ

AUCTIONS

POs

Click link to Oracle Login

page

Receive email invite

Logout

Login

Oracle user Home Page

displays

Click the iSupplier

Portal Full Access

Navigate to necessary

pages

Access and view

documents

Respond by creating

documents

Change temporary password

Enter Username & temporary

password

Complete necessary

tasks

Supplier Responsibilities• Respond to login invitation• Maintain profiles• View Purchase Orders • View and Submit Accurate Invoices• Monitor receipts• View payment statuses

Simple View of How to Use the iSupplier Portal

Invitation to the iSupplier Portal Page

isupplier@rci.rogers.com

Login to the iSupplier Portal Page

Username is frequently your email address.

Be cautious! To ensure high levels of security, Rogers allows only 3 attempts to login before the system will lock out and require you to contact Rogers for a new password.

Do not copy/paste the Username and Password from your invitation email. Manually enter each into the login screen.

Change Your Temporary Password

The first time you login, the initial password must be changed. Passwords must be more than 5 characters long and cannot include any number or letter twice (i.e. 22456 will fail, 23456 will succeed).

Oracle User Home Page

The Worklist provides a list historical of Notifications of Rogers’ electronic responses.

iSupplier Portal link

Logged In As: JOE.SUPPLIER@ERICSSON.COM

Navigator list will vary depending on your relationship with Rogers

HOME TAB #1

The iSupplier Portal has 5 tabs to allow easy access to information

Search Options

The portal home page’s search field enables the system to be searched via document number. Quickly find information about:

• Purchase Orders

• Shipments

• Invoices

• Payments- Select which type of document you would like to search for in the first box- Enter the document number in the second box and click the “GO” button

IconsCalendar: allows dates to be

quickly inserted into a field

Search

Edit

Delete

Manage Details

Show: Expand to show details

Hide: Minimize details

Radio Button

Special Search Characters• ”%”: this is used as a wildcard to search for generic

terms

• ”-” (the hyphen) and “_” (underscore)

• All other special characters are ignored

Do not use the following:• “Enter” Key instead click the appropriate button

• “Back” button from your internet commands, use the links and tabs available on the page

Note: An ”*” next to an input field indicates that it is mandatory. Information must be entered in the field.

#1

Advanced Searches

iSupplier Advanced Search defaults to searching for all values entered

• To change select the second radio button and enter appropriate values.

#1

Advanced Searches (cont’d)

The Flashlight icon will be displayed next to any field that has a list of values associated with it.

#1

ORDERS TAB

The Purchase Orders screen displays details of the entire purchase order. iSupplier can follow the purchase orders throughout the entire procure-to-pay flow, in real-time Using the purchase order information, the supplier can:

• Acknowledge and view purchase orders

• Make change requests to purchase orders

• Split shipments

• Cancel orders

• PO revision history

#2

Purchase Order History

Purchase Order History section

#2

View Purchase Orders #2

Click on the PO # to open

View PO Details

Additional Purchase Order processes

ROGERS’ SUPPLIER

Smith, Joe

#2

View Change History

Viewing Purchase Order Details

To return to PO screen

ROGERS’ SUPPLIER Smith, Joe

#2

Request Cancellation

Action indicator for the PO

ROGERS’ SUPPLIER

Smith, Joe

#2

Order Cancellation Confirmation

The Cancellation order confirmation will display to indicate that the request has been submitted.

• Click the “Return to Purchase Order Summary” link

#2

Request Changes

ROGERS’ SUPPLIER

Smith, Joe

#2

Splitting Shipments #2

Print a Purchase Order

ROGERS’ SUPPLIER

Smith, Joe

#2

Example of a Printable Purchase Order

Smith, Jane

#2

Export a Purchase Order

ROGERS’ SUPPLIER

Smith, Joe

#2

Export a Purchase Order (cont’d) #2

SHIPMENTS TAB

iSupplier shipments tab includes information on delivery schedules as well as historical views of receipts and attachments recorded for shipped goods.

Detailed information on Overdue Receipts of past shipments, includes:• Receipts, including historical views and attachments recorded for shipped goods

• Returns

• Shipping features including:- Alerting the buyer of upcoming shipments- Expediting receipts and payments for Rogers

#3

iSupplier enables the following Shipping related tasks:• View the need by date of Supplier’s Purchase Orders

• View existing shipments

• View delivery schedules

• View overdue shipment receipts

Delivery Schedules

Rogers’ Supplier

Rogers’ Supplier

Rogers’ Supplier

Rogers’ Supplier

Rogers’ Supplier

Rogers’ Supplier

Rogers’ Supplier

#3

Receipts

Supplier

#3

Returns #3

Overdue Receipts

ROGERS’ SUPPLIER

Smith, Joe

#3

On-Time Performance #3

ACCOUNT TAB

Invoice and payment information plus invoice statuses and submitting invoices for payment can be accessed through the Account Tab.

#4

Invoices

There are two methods available for Invoicing Rogers:• NAPPC: the current paper-based process

• Creating Invoicing in iSupplier

Invoice and payment information as well as invoice statuses can be accessed through the iSupplier Portal. The iSupplier process also includes the functionality to submit invoices.

#4

Create Invoices

To proceed to the next screen.

Smith, Joe

#4

Add Lines to an Invoice

Click the “Add Another Row” button insert addition rows for entry.

#4

Add General Information

Click the “Save for Later” button at any point in the process to save the information created to be accessed at a later time.

#4

Review and Submit Invoices

Rogers’ Supplier

#4

View Invoices #4

View Payments #4

Print Invoices

Select File > Print from the browser’s menu or “Ctrl + P” to access the printing function.

Rogers’ Supplier

#4

ADMIN TAB

Profile Management enables maintenance of key profile details used to establish and maintain business relationship with Rogers.

Rogers’ Supplier

#5

Maintain Supplier Profiles

Supplier (self-service) record maintenance enables:• Effective supplier representation

• Accurate and up-to-date record maintenance

• Efficient business relationship with Rogers

• Uploading of documents to enhance profile

Supplier Maintenance includes the following information:• Supplier details (Supplier Name, Supplier Number, Taxpayer ID)

• Address information

• Names of main contacts

• Banking details

#5

Supplier Details Page

The Supplier Details page is the introductory page to Supplier Profile Management. Suppliers can manage key profile details used to establish

or maintain a business relationship with the Rogers.

Rogers’ Supplier

#5

Add Attachments

Rogers’ Supplier

#5

Address Book #5

Contact Directory

Select desired address to link to

#5

Bank Accounts Page #5

User Accounts Page

JOE.SUPPLIER@VENDOR.COM

JANE.SUPPLIER@VENDOR.COM

DOUG.SUPPLIER@VENDOR.COM

SUE.SUPPLIER@VENDOR.COM

PETE.SUPPLIER@VENDOR.COM

AMY.SUPPLIER@VENDOR.COM

MIKE.SUPPLIER@VENDOR.COM

BOB.SUPPLIER@VENDOR.COM

BILL.SUPPLIER@VENDOR.COM

joe.supplier@vendor.com

jane.supplier@vendor.com

doug.supplier@vendor.com

sue.supplier@vendor.com

pete.supplier@vendor.com

amy.supplier@vendor.com

mike.supplier@vendor.com

bob.supplier@vendor.com

bill.supplier@vendor.com

JOE

JANE

DOUG

SUE

PETE

AMY

MIKE

BOB

BILL

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

Supplier

#5

For further information on iSupplier process, please contact:• Rogers.eProcurement@rci.rogers.com

• 1.866.

Who to Contact for Help