Committee Development

Kentucky Main StreetQuarterly Managers Meeting

January 25, 2012

Julie Turnipseed, CMSM

Ten Criteria for National Main Street Accreditation

1. Broad-based public and private support2. Vision and mission statements 3. Comprehensive work plan4. Historic preservation ethic5. Active board and committees6. Adequate operating budget7. Paid, professional program director8. On-going training for staff & volunteers9. Reporting of key statistics10. Current member of the National Main Street Network

Where to Start?

• Sell the program:–Rotary–Lions Club–City Council

• Get your community excited about the Main Street Program

Why Do We Need Committees?

• They are the backbone of a successful Main Street Program• They are the vehicle for the

board to implement your program’s work plan

Committees Serve Several Roles

• They provide the people who actually implement activities

• They provide a structured framework that allows volunteers throughout the community to become actively involved in the downtown revitalization process

• They enable members of many groups with a stake in downtown’s future to work together to accomplish common goals

• They help develop new leadership to sustain the revitalization effort for years to come

The Best People for your committees

• Promotion:–Retailers– Restaurant Owners– Media Representatives–Customers–School Employees–Civic Group Volunteers

• Design–Architects–Building Owners–Retailers–Historic Home Owners–Historic Preservation professionals

The Best People for your committees

• Economic Restructuring–Bankers–Retailers–Investment –Real Estate Agents–CPA’s

The Best People for your committees

• Organization/ Fundraising–Fundraising professionals

The Best People for your committees

Committee Training• Where can your committees

receive training?–National Main Street Center – National Town Meeting–Kentucky Main Street –Local Program Manager

Committee: Organization

Priority Tasks and Goals Volunteer RecognitionAnticipated Results/Measure of Success

To create an event to recognize WMS Volunteers

Board Approval/Date6/11

Team Leader: Jason Elkins, Katie Scully

Team Members: Michelle Hoskins, Roy Millen and Julie

Action Steps Time Frame (contemplation)

People Responsible

Budget Amount

Follow-up

Secure location 1/11 Julie 0

Send out invitations 1/11 Julie 0

Food 1/11 Katie 0

Entertainment 1/11 Roy

Awards/Recognition 1/11 Jason

Work Plan• How to engage your

volunteers and keep them engaged?• Putting together a work plan

that will keep your volunteers interested and coming back• Two types of work plan

development:–Board driven–Committee driven

Seven Qualities of a Good Work Plan

• Goals• Objectives• Projects• Tasks• Time Tables• Responsibility• Budget

Best Practices for Committees

• Each Committee chair should serve on the Board of Directors

• Designate a volunteer to keep minutes at each meeting

• Committee chairs should come to each meeting with an agenda

• Committees should meet on a monthly basis• Either the committee chair or the program

director should send out meeting notices two weeks in advance and then a reminder the week of the meeting

Qualities of a Good Committee Member

• Knows and supports the Main Street Approach

• Has a genuine desire to serve on the committee

• Keeps an open mind about new ideas

• Has basic understanding of the economic circumstances of small businesses in downtown

• Cooperates willingly in a team effort

• Roll up their sleeves and pitches in to do the committees work

• Has skills or interest in the committee on which they are serving

• Expresses self clearly, and eagerly exchanges ideas with others

• Thinks about the big picture, while concentrating on the details

Qualities of a Good Committee Member

Tips for a Good Meeting

• A clear agenda• Start and finish on time• A good facilitator/leader• Agreed-upon ground rules• Assembles the right people in the

room• Active group discussions • Reaches conclusions

Volunteer Recognition