June 2011

www.arrow-net.eu

ARROW Plus

ARROW Plus is a Best Practice Network selected

under the ICT Policy Support Programme (ICT PSP)

Rights Information Infrastructure (RII)Enables Digital Search and identification

System for identification of Rights status

In or out of copyright In or out of print / commercialised or not

Rights Which rights are involved

Rightholders Authors Publishers

How and where do I clear the rights Orphan Works Orphan Works

Registry

Objectives

Enhance the ARROW system

Increase the number of European countries implementing the system

Implementation of the ARROW business model

Asses the expansion of the use of the system to visual material

EC i2010 Digital Libraries- A summary link between HLEG and ARROW

Digital Preservation

Orphan Works

Out-of-Print Works

Online Access OP Books

Business Models

Diligent search guidelines

•Registries/databases•Rights Clearance Centres

Model Licensing Agreement

Model Licensing Agreement

ARROW

(Accessible Registriesof Rights

Information on Orphan Works (and Out of Commerce

Works)

for Europeana

ARROW Plus Contract Partners

Libraries

The National Documentation Centre/National Hellenic Research Foundation

Koninklijke Bibliotheek (KB)

University of Innsbruck (UIBK)

Publishers Associations

Italian Publishers Association (AIE)

Publishers and Booksellers Portuguese Association (APEL)

Boek.be

Hungarian Publishers’ and Booksellers’ Association (HPBA)

The Latvian Book Guild (LBG)

Lithuanian Publisher Association (LLA)

Reproduction Rights Organisation

CEDRO, Spain

ICLA, Ireland

OSDEL, Greece

Polska Książka, Poland

Collecting Society representing Authors

Maison des Auteurs (MDA)

International Organisations

Coordination of European Picture Agencies (CEPIC)

EDItEUR

European Visual Artists (EVA)

European Writers’ Congress (EWC)

Federation of European Publishers (FEP)

International Federation of Reproduction Rights Organisations (IFRRO)

Technology Developers

BeeNear

CIELA

Consorzio Interuniversitario per il Calcolo Automatico dell’Italia Nord Orientale (CINECA)

Di-Tech

ISBN Agency

Istituto Centrale per il Catalogo Unico delle biblioteche italiane e per le informazioni bibliografiche (ICCU)

Marketing und Verlagsservice des Buchhandels (MVB)

ARROW Plus Associated Partners

Libraries

The Bibliothèque nationale de France (BnF)

St Cyril and Methodius National Library, Bulgaria

Publishers Association

Latvian Bookseller's Association (LBA)

Reproduction Rights Organisations

Copy-Dan Writing Information (COPYDAN)

KOPIOSTO

□ International Organisations

□ Conference of European National Librarians (CENL)

□ The European Library (TEL)

□ The Europeana Foundation (EDL)

Workplan: general structure

Four WPs run along the whole projectWP 1: Project management (AIE)

WP 2: Dissemination and network building (IFRRO)

WP 3: Organising and coordinating national initiatives (FEP)

WP 4: System enhancement and maintenance (CINECA)

Three WPs run for limited periodsWP 5: Product management of new registries (MVB)

WP 6: Inclusion of visual material (EVA)

WP 7: Validation (UIBK)

Leadership and Management structure

PROJECT LEADERSHIP

MANAGEMENT BOARD OF WP LEADERS

WP1 PROJECT MANAGEMENT

AIE

WP2

IFRRO

WP3

FEP

WP4

CINECA

WP5

MVB

WP6

EVA

WP7

UIBK

« ASSEMBLY of ALL PARTNERS »

ALL PARTNERS

« GENERAL ASSEMBLY »

CONTRACTING PARTNERS

ARROW Workflow

From the library request: -> Library submits a query to ARROWto a licence/information about a licence: -> RRO provides feedback to ARROW

and ARROW to library□ Based on metadata exchange□ Works on step by step metadata enrichment□ Involves Libraries, BiPs and RROs□ ARROW as interoperability facilitator

□to access and query different systems □ to retrieve the relevant data□ to process and exchange this data with other systems □ to add complementary data from other systems □ to produce new meaningful information

Information needed is stored in the systems of different organisations for their own specific purposes.

WorkflowBased on Quality controlled Information sources

Library

Libraryinterface

Matchingrecords

Clusteringeditions

VIAF

1st data collection

BiPTEL

Matchingand clustering

2nd data collection

RRO

Matchingrecords

3rd data collection

ROW

AWR

Validation

Role of Libraries

Libraries as End User □ Query the ARROW system to retrieve info on rights status□ Search ARROW□ Validate retrieved results and/or refine search

Libraries as Metadata Provider□ TEL: ARROW bibliographic metadata provider

for library domain□ VIAF: ARROW authors metadata provider□ National Libraries provide quality

□ metadata to TEL□ authority file to VIAF

Role of TEL

TEL as Metadata Provider

□Match library query with available records □ Purpose: identify the work

□Produce enriched record for the work

□ Retrieve records of other manifestations of the same work

□ Cluster the retrieved manifestation records in a work record

Role of BIPs

BIPs as Metadata Provider□ Provide data about in print/out of print status□ Provide data about publishers□ Add new books/manifestations records of the work

BIPs as End user□ Receive work level information &clustered manifestations□ Register International Standard Text Code (ISTC)

Role of RROs

RROs as Metadata Provider□ Provide data about authors and publishers□ Provide data about available licenses

RROs as End user□ Check Orphan Works Registry on behalf of rightholders□ Issue licences, according to national framework

RROs as Orphan Works Registry Manager□ Validate declarations and requests

Pilot countries and early users

ARROW pilots February – December 2010 in:

France Germany Spain United Kingdom

Benefit of using ARROWARROW search = 5 % of Manual search time

Time save using ARROWSearch for author, publisher, work, status

Manual ARROW

344

52

3

12.7 3.5

184

4.5

Time saved using ARROW in hours; 63 – 102 recordsFrance Germany Spain UK

Business Model

Business Model

Key Elements*

* To be refined under ARROW plus starting 1 April 2011

1. Organisational Background

2. Value Propositions Competitive

advantage

3. Business Architecture

4. Funding Model and budget

Business Model1. Organisational background

Identification of Rights Authors and Publisher Right status

Facilitate Rights Clearance

Build Registry of Orphan Works (ROW)

Key strategies: Close information gap; enhance cost efficiency

Business Model2. Value Propositions

Core service: Facilitate search Interoperability: Open standards deployment Competitive advantage: Include all

stakeholders Authors; Publishers; RROs; Libraries Standards bodies

Business neutral: Open to all interested Libraries; commercial users; publishers; authors Collective Management Organisations (CMO)

ARROW Business Model3. Business Architecture

Rights Information Infrastructure (RII) ARROW Data Centre: Manages work flow; Website Query; Retrieve information Processes information in existing registries

The European Library (TEL) Books in Print Databases (BiP) Reproduction Rights Organisations (RRO)

ARROW Works Registry (AWR) Collection of all information from the workflow

Registry of Orphan Works (ROW)

ARROW Business Model4. Funding Model

Financial support from European Commission System Development and further Enhancement

Fee per use

Subscription Larger users and multiple use

Public institutions Flat fee per inhabitant - € 0,0011

Allows free use in all public institutions

http://www.arrow-net.eu

FURTHER INFORMATION

ARROW Plus is a Best Practice Network selected under the ICT Policy Support Programme (ICT

PSP)