Karadeniz Technical University School of Engineering · ME 2004 BUSINESS ENGLISH KARADENİZ...

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ME 2004 BUSINESS ENGLISH KARADENİZ TECHNICAL UNIVERSITY – DEPT. OF MECHANICAL ENGINEERING

Karadeniz Technical University

School of Engineering Department of Mechanical Engineering

ME 2004 Business English

2017 Spring Semester

Lecturer:

Ömer Necati Cora (Ph.D, Assist. Prof. )

Department of Mechanical Engineering

Room #: 320 E-mail: oncora@ktu.edu.tr

EFFECTIVE PRESENTATION

This lecture note is based on

1) Prof. Dr. Tayfun AKIN’s seminar titled as "Oral Presentation of Engineering Topics" held in METU Mechanical Engineering Department in April 2004.

2) Klara Nahrstedt’s presentation titled as "Excellence in Oral Presentation for Technical Speakers"

3) Other sources wherever quoted.

Acknowledgment

“One of the most important aspects to be

successful in your research, your job and your

career is

Excellent Oral and Written Communication

Prof. Sherman Frankel

An oral presentation does not need to be deadly dull

Markel M. , ‘Technical Communication’, Chapter 21, Tenth Edition, Bedford/St. Martin’s, Boston, 2012.

Myths and Mistakes of Technical

Presentations

Popular Myth: A technical audience requires a lot of technical

details in order to evaluate the speaker’s ideas

In 1989 HP conducted a survey to determine what technical presenters want to hear from other technical presenters.

Result: Listeners want talks

- easy to follow and well organized;

- they want simplified message “less is more”

Studies showed that simplifying and repeating the main idea will result in increased attentiveness and retention

Pros & Cons of Oral Presentation

Advantages

Interactive

Body language, vocal tone, eye contact

Ability to see reactions

Ability to answer questions immediately

Disadvantages

On the spot

Nerves often cause people to present poorly

John M. Lannon, Laura J. Gurak, Technical Communication:

International Edition, 12/E, Pearson, 2011.

Informative

Training/Instructional

Persuasive

Action Plan

Types of Presentations

Introduction

Giving a presentation is scary for most people

Audience wants you succeed

Preparation in advance is important Figure quote: John M. Lannon, Laura J. Gurak,

Technical Communication: International Edition,

12/E, Pearson, 2011.

Organization of the Presentation

A. Organizing an oral presentation

B. Delivering an oral presentation

A. Organizing an Oral Presentation

Make it short

Make the organization obvious

Make the ideas simple and vivid

Summarize an be prepared for questions

1. Make it short

It takes twice as long to listen as to read

Stick to a few main points

Write it out; but do not memorize it

Practice it aloud

Time it one minute short

2. Make the organization obvious

Acknowledge the introduction and the audience

Tell them what you are going to tell them

Tell them

Tell them what you told them

3. Make the Ideas Simple and Vivid

Put your ideas in verbal pictures make it clear, no going back

use illustrative examples

Explain your strategy where you are trying to go, before your tactics

Explain scientific ideas in physical terms

Illustrate the application

Explain ideas in English before mathematics C=A/d

Use Rhetorical Questions to keep attention

Glass Substrate

Capacitive Pressure Sensor

8.6 mm

11.7 mm

Glass Substrate

4. Summarize and Be Prepared for Questions

Repeat the main points in conclusion

Repeat each question for the benefit of the audience

Reword clumsy questions

Wait until after the speech to pass things out

In Summary

when you prepare an oral presentation

Make it short

Make the organization obvious

Make the ideas simple and vivid

Summarize and be prepared for questions

B.Delivering an Oral Presentation

Set the stage and the audience

Have an insurance policy instead of a manuscript

Use graphic aids

Talk loudly, slowly, and vigorously

1. Set the Stage and the Audience

Inspect the room ahead of time

Choose a room that is a little too small

Choose a room with the entrance in the rear

Remove distractions if you can

Cool off the audience

Appoint a volume indicator

2. Have an Insurance Policy Instead of a

Manuscript

Talk from your graphic aids

Put notes on cards

Type the main points to prevent finger smudges

Type on one side only

Keep the cards in the pocket of your jacket

3. Use Graphic Aids

Slides and acetates

order properly

do not block the audiences’ view

use large fonts

NEVER ever put paragraphs or long sentences

Overlays (no need with powerpoint)

Use the chalkboard backhand

Do not exaggerate the powerpoint functions

An Example to a Bad Presentation

Visuals

Plan Decide which visuals will work best where

Decide how many visuals are appropriate

Create a storyboard

Decide which visuals are achievable

Select appropriate media

Prepare Be selective

Make visuals easy to read and understand

Look for alternatives to word-filled visuals

Silicon Substrate

Photoresist

Diffusion

Example Presentation: Photolithography

Silicon Substrate

Metal-Oxide-Silicon Transistor

Polysilicon

Source Gate Drain

Simplicity

Injection

Efficiency Pixel Area

Charge

Storage

Capacity

Detector

SI & SDF

Infrared Detector Readout Structures

*Developed by METU-MEMS/VLSI Group

4. Talk Loudly, Slowly, and Vigorously

Talk loudly

Talk slowly

Talk vigorously

Eyes on noses

Hands at your sides

Move on transitions

Rehearse

In Summary

when delivering an oral presentation

Set the stage and the audience

Have an insurance policy instead of a manuscript

Use graphic aids

Talk loudly, slowly, and vigorously

Conclusion

Organizing an oral presentation

Delivering an oral presentation

BBC Learning English – Business Language to Go Audio

Lecture Series , Part IV : Presentation

http://www.bbc.co.uk/worldservice/learningenglish/general/talkab

outenglish/2009/02/090211_tae_bltg.shtml

Direct link for audio file: http://http-ws.bbc.co.uk.edgesuite.net/mp3/learningenglish/2009/02/prog_04_au_bb.mp3

Download the script: http://downloads.bbc.co.uk/worldservice/learningenglish/webcast/scripts/business_lg_to_go/bltg_04.pdf

Audio Lecture on ‘‘Presentation’’

Karadeniz Technical University School of Engineering · ME 2004 BUSINESS ENGLISH KARADENİZ...

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