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Lecture1July 5th, 2014
By : D N Banerjee
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PROJECT M N GEMENT
LECTURE-1
PROJECTS CAN BE UNDERTAKEN BY:
Individual i. Construction of Own House
ii. Setting up a small or cottage
industry
iii. Organizing a Social Event
iv. Etc.NGO Sector i. Social Activity - Say Setting up a
Self Help Group
ii. Organizing Relief Operation after
calamity
Corporate Sector (Large &Medium)
i. Setting up Industrial Projects
Government i. Infrastructure Projects
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PROJECT M N GEMENT
LECTURE-1
EXAMPLES OF PROJECTS :
CONSTRUCTION OF A HOUSE
INTERIOR OF RESIDENCE/OFFICE
SETTING UP A SHOP
RAISING FUNDS FOR CHARITY
PUTTING UP SMALL TO VERY LARGE
MANUFACTURING UNIT
INFRASTRUTURE DEVELOPMENT
RETAIL MARKETING
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PROJECT M N GEMENT
HOW A PROJECT IS CREATED & ACCOMPLISHED
VISION TO CREATE
MISSION TO ACHIEVE
CREATING A TEAM TO WORK ON STRATEGIC
BUSINESS PLAN
FORMALIZE STRATEGY OF VISION
CAPITAL OUTLAY
RESOURCE PLANNING
TIME SCHEDULE
CAPACITY ASSESMENT
ASSESSMENT OF OVERALL VIABILITY
OF PLAN
LECTURE-1
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PROJECT M N GEMENT
APPROVAL AND FINAL GO-AHEAD OF PLANBY APPROPRIATE SANCTIONING
AUTHORITY
VISION CONVERTED TO PROJECT
LECTURE-1
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PROJECT M N GEMENT
LECTURE-1
A PROJECT IS DIFFERENT FROM OTHER ACTIVITIES :
A project is a combination of many activities carried
out sequentially and is not an independent activity
A project requires planning but activities need not
require planningActivities could be carried out by individuals but a
project cannot be carried out by one person.
Activities could be repetitive in nature but in a
project generally different activities are not repetitive
A project has a definite start and a definite end while
an activity may not necessarily have definite end
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Lecture2July 5th, 2014
By : D N Banerjee
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PROJECT M N GEMENT
LECTURE-2
DEFINITION OF PROJECT:
A SEQUENCE OF ACTIVITIESSTRATEGICALLY PLANNED AND
EXECUTED WITHIN A PRE-DETERMINED
TIME FRAME & COST SCHEDULE TO
ACHIEVE A TARGETED GOAL IN
FULFILMENT OF A VISION
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PROJECT M N GEMENT
DEFINITION OF MANAGEMENT:
MANAGEMENT IS MANAGING CERTAIN ACTIVITIES THROUGH
PROPER PLANNING TO ATTAIN A
DEFINITE GOAL
LECTURE-2
Management deals with framing policies and formulating
guidelines. These are implemented or executed by
executives or administrators. Hence Administration is
different from Management
Administration is administering or implementing
policies, guidelines framed by the Management.
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PROJECT M N GEMENT
LECTURE-2
SO WHAT IS PROJECT MANAGEMENT:
PROJECT MANAGEMENT IS FRAMINGPOLICIES, GUIDELINES AND PLANS FOR
CONVERTING THE VISION OR GOAL OF
THE PROMOTOR INTO REALITY.
The Senior Members of the Project Management
Team creates the policies, guidelines and plans
and these are executed through theadministrators, engineers, technicians who are
also part of the team.
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Phase-1
Concept
Phase-2
Planning
Phase-3
Execution
Phase-4
Winding-Up
Identify need Put a project team
in place
Procurement action Handing over of
project
Develop capital
outlay
Garner external
support if need be
Placement of
implementation and quality
management team
Taking clearances on
zero
deficiencies/defects
Scheduling and
fixing important
milestones
Design
Engineering
with BOQ and
Specification
Supervision of work,
monitoring progress and
taking corrective actions to
achieve milestones
Demobilization and
redeployment of
manpower
Establish
feasibility
PERT-CPM
scheduling
Reporting progress (PMIS) Reconciliation of all
material
Identify
alternatives
Finalize Project
Cost based on
final design
Holding Regular review
meetings internally &
externally
Transfer of material
and clearing out of
site
Finalize strategic
business plan
Inter disciplinary
co-ordination
Inter disciplinary co-
ordination
Closing Accounts and
Winding-Up
PROJECT M N GEMENT
LECTURE-2
PROJECT LIFE CYCLE
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Le
velofresourcerequired
GRAPHICAL REPRESENATATION OF
PROJECT LIFE-CYCLE
PROJECT M N GEMENT
LECTURE-2
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13Phase-1 Phase-2 Phase-3 Phase-4Concept Planning Execution Winding-up
Le
velofresourc
erequired
GRAPHICAL REPRESENATATION OF RESOURCE
REQUIREMNET IN PROJECT LIFE-CYCLE
PROJECT M N GEMENT
LECTURE-2
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INTRODUCTION TO PMBOK
LECTURE-2
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PMBOK stands for Project Management Body of Knowledge.
PMBOK standardizes the processes or phases involved in Project
Management, which we have seen in Project Life Cycle. It also
standardizes the knowledge areas accepted as best practice for the
project management profession.
There are various types of projects such asconstruction,
engineering, automotive, defence; software or even disaster
management. PMBOK while standardizing the Processesand
Knowledge Areas,it provides the fundamentals of ProjectManagement irrespective of the type of project.
LECTURE-2
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It is now an internationally recognised standard (ANSI/PMI 99-
001-2008 and IEEE 1490-2011). It is published from time to time
by PMI and is currently in its 5th
edition.
LECTURE-2
ANSI - American National Standards Institute
PMI - Project Management Institute
IEEE - Institute of Electrical and Electronics Engineers.
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PMBOK recognises 5 basic process groups or Phases
1. Initiating ( Concept)2. Planning
3. Executing
4. Monitoring and Controlling (Newly Introduced )
5. Closing (Winding-up)
Processes overlap and interact throughout a project or phase.
Processes are described in terms of:
Inputs - documents, plans, designs, etc.Tools and Techniques - mechanisms applied to inputs
Outputs - documents, products, etc.
LECTURE-2
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Besides the process groups or phases PMBOK also recognises
10 knowledge areas typical of almost all projects.
The 10 knowledge areas are:
1. Project Integration Management
2. Project Scope Management
3. Project Time Management4. Project Cost Management
5. Project Quality Management
6. Project Human Resource Management
7. Project Communications Management8. Project Risk Management
9. Project Procurement Management
10. Project Stakeholder Management (added in the 5th edition)
LECTURE-2
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Each knowledge area contains some or all of the project
management processes or groups such as
Plan say for Time Management
Conduct say for Time Management
Administer say for Time Management
Close say for Time Management
It would typically be same for all the above mentioned knowledge
areas
PMBOK can be adopted for General Management also which
could include planning, organising, staffing, executing and
controlling the operations of an organisation. Financial forecasting,
organisational behaviour and planning techniques are also similar.
LECTURE-2
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Lecture3July 5th, 2014
By : D N Banerjee
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PROJECT M N GEMENT
LECTURE-3
PROJECT SELECTION
PROJECT SELECTION LECTURE 3
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PROJECT SELECTION
To get a Market Research conducted on the products for gettingauthentic data on short and long term effects the products or goodsmay have on the demand-supply pattern and to get authentic data onthe prevalent market prices of the products in various regions.
LECTURE-3
To identify various potential business ventures for vertical growth of
the existing business or for First Timers - New line of products
To gather authentic data on the prevailing technology being used bycompetitors and the latest technologies available internationaly
PRELIMINARY ACTIVITIES
To identify various potential business ventures having synergy with
the existing business activities for strategic horizontal growth of the
business - Expansion; Backward Integration; Forward Integration;
Conversion of By-Products and / or Waste into saleable products
LECTURE 3PROJECT SELECTION
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LECTURE-3
INTERMEDIATE ACTIVITIES
Based on the Preliminary Activities to narrow down theinitially identified ventures for further study
To establish the preliminary viability of the selected
ventures based on the following criterion:
Approx. Project Cost
Cost of Product vis--vis the standard selling price
expected to prevail in the market when ready
Investment Recovery Period
Time schedule to complete the project and starting of
commercial production
Expected Profitability
PROJECT SELECTION
LECTURE 3PROJECT SELECTION
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LECTURE-3
FINAL ACTIVITIES
Based on the Preliminary viability studies to identify oneor two business proposals for further detailed study
The viability study is conducted in more detail to arrive at
a more authentic and as near to reality figures as
possible
Based on the above finally one business proposal is
selected
Once the SELECTION process is overPHASE-1 of the
Project Management Life Cycle is launched
PROJECT SELECTION
LECTURE 3BENIFIT
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LECTURE-3BENIFIT
BENEFITS OF PROJECT MANAGEMENT FOR COMPANY
Planned and organized approach
Setting standards and specifications and norms
Budget formulation and effective cost control
Planned and effective scheduling
Effective and close monitoring at every stage and phase
Constant evaluation and taking corrective measures
Completing the project within the planned parameters of cost
and time
Effective Statutory Compliances
LECTURE 3LIVE PROJECT
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LECTURE-3LIVE PROJECT
VIEWS FROM A LIVE PROJECT
FROM GROUND TO FINISHEDSTRUCTURE PROGRESSIVELY
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GROUND WHERE
PROJECT TO BE
CONSTRUCTED
EXISTING
ASH SILO
2 NOS
CHIMNEY
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EXISTING
ASH SILO
2 NOS
CHIMNEY