Lightweight Project Management in Jira

A Volkswagen eTraining Case Study

How did I get my Project Management to be lightweight?

A Volkswagen eTraining Case Study

By Sebastian Schöne

What challenges did I have to face?

• Several points of contacts through the whole process

• Processing under secrecy

• Different teams / agencies

• International rollout

• Impossible to force all contacts to use Jira

So, how did I manage to get this project lightweight with the help of Jira?

I am going to present you some best practices…

Clean Communication

• Integrate mail communication into Jira

• Merging different communication sources into one

• Transparent documentation of mails / notes

• Plugins: Share your Jira + Email this Issue

Visualizing Progress• Display the project structure in Jira

• Detailed structures help to keep track

• Use containers (labels, epics or similar) to structure issues / topics

• Adjust workflows to create a smooth processing and benefit from their states

• Plugin: Epic Sum Up

Smart Controlling

• Match real results with Jira

• Let filters and overviews identify discrepancies

• Reduce several manual adjustments via bulk edit, regular checks and clear processes

• Approval + Comparison with stakeholders

• Plugin: Epic Sum Up