Windows

Handy shortcuts and file handling

Word

Templates & styles

Section breaks (1)

• Define a different page layout

• Most common• Next page

• Examples:

• landscape / portrait

• different type of numbering

• different margins

• Continuous• (e.g. section which starts on the

same page with different margins)

• Page Layout > Breaks > Section Breaks

(Ex. 1)

Section breaks (2)

• Show hidden formatting ¶• Home > Paragraph

• Usefull • To see the start or end of your

section break

• To delete your section break

Header and footer (1)

• Header: area in the top margin of a document

• Footer: area in the bottom margin of a document

• Appears on every page

• Insert• Insert > Header & Footer

• Select blank or a built-in option

• Double click top or bottom margin• Blank margin

• (Ex. 2.1)

Header and footer (2)

• Predefined fields• Header & Footer Design tab

• Date & Time

• Page number

• (Ex. 2.2)

Styles: introduction

• Collection of formatting and mark-up rules• (e.g. font, spacing, indentation, colour)

• Apply multiple rules at once to selected text (e.g. headers)

• Advantage• Consistent mark-up• Define a clear structure in your document• When the style changes, your applied text throughout

your document changes automatically• Avoid (formatting) mistakes and repetitive actions• Handy for big documents• Use in Table of Contents (next LnL)

Styles task pane

• Access your styles

• Most convenient way to work with styles

• Home > Styles > click the arrow button in the lower-right corner

• (Ex. 3.1)

Apply existing styles

• Individual text• Select the word or line

• Paragraphs• Select the paragraph(s) or place your cursor inside the

paragraph

• Click on the style in the Styles Task Pane (e.g. Heading 1)

• Use of Format Painter

• (Ex. 3.2)

Adding/modifying styles

Modify existing style New styleStyle task pane > Right click style > Modify Style task pane > New style

(Ex. 3.3)

Templates (1)

• Blueprint: pre -defined/-designed document• Can contain styles, text, fields, mark-up rules ….

• Why templates?• (Frequent) re-use of the same document style

• Save time

• Consistence if same document layout is used multiple times (by multiple users).

• College and sample templates

Templates (2)

• Save as Word template

• Right click > Open • -> edit the template

• Double click or right-click > New • -> New instance of the template

Q&A

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