Welcome!

As you come in, please write down the top 1-2 things you’re hoping to learn at

this session (3x5” cards on tables)

Manage Your Data! Navigating Data Services

at the UW LibrariesJenny Muilenburg

September 22, 2015TA/RA Conference

Today’s Session● Introductions● Tips for taking care of data

while teaching or researching● Data services @ UW Libraries

● Tips: Seattle Secrets● Activity: Resource walk-through

Questions are welcome anytime!

Student GoalsResearch● Finding appropriate data sources● Managing data (aka, keeping yourself organized)● Sharing data when your project is complete

Writing● Citing data appropriately● Constructing a data management plan● Publishing data along with an article

ActivityQuestion: How many of you think you require analysis of data for your research project?

Turn to your neighbor and ask: what type of data? What type of analysis?

If someone didn’t raise their hand, ask them why?

Report OutHow many of you will be using data?

How many will not?

Tip #1: Seattle Food Trucks!● All over, nearby

and on Red Square

● Many, many options

● www.seattlefoodtruck.com/

So, what is data?“(T)hat which is collected, observed, or created for purposes of analyzing to produce original research results.

Research data may be created in tabular, textual, statistical, numeric, geospatial, image, multimedia or other formats.”

(Adapted from DISC-UK DataShare Project, p16)

What is your data?Word, PPT, Excel, Presentations (audio/video)Canvas course filesEmail/chatPosters/articlesHandouts, other class materialsYour own research materials

Research Data Lifecycle

Image courtesy: http://www.usgs.gov/datamanagement/why-dm/lifecycleoverview.php

Project Planning● Data discovery/acquisition● Data management

○ file naming, folder management, etc.● Data management plans

Consultations available! Email uwlibs-data@uw.edu.

Project Planning: Data Discovery: http://guides.lib.uw.edu/research/data

Project Planning: Data Management Guide http://guides.lib.uw.edu/research/dmg

Processing/AnalysisThe meat of the work… Stay true to your DMP, and alter accordingly!Keep yourself organized

Tip #2: UW Cherry Blossoms● Bloom in

March/April each year

● http://www.washington.edu/discover/visit/cherry-trees/

● Located on the quad

File naming & managementTips (from http://www.paradigm.ac.uk/workbook/appendices/

guidelines-tips.html)Be concise

sefs508paper.docSelect meaningful names

englishpaperone.doc… will this makes sense in two months?Develop standard naming conventions

Use whatever works for you, but be consistentAvoid capitals or spaces in namesUse the format yyyymmdd (e.g. 10 June 2005 = 20050610)

20150922.sefs508.firstessay.docAdopt a version control system for drafts

20150922.sefs508paper.1.doc

File naming & managementMake your data self-documenting with good names and folders

Add information to the body of digital documents which explains them to a general audience (hello metadata!)

Delete what’s not important (do this on our regular cleanup day)

Data ManagementFile structureFile formats

Storage & BackupStorage options: pro & cons

Backup options: use them! (regularly)And decide what to back up

Remember: Sharing does not equal storage OR backup

Data Sharing

Data Sharing

Data Citation

Data should be cited in the same way as other sources of information,

such as articles and books. Data citation can help by:

enabling easy reuse and verification of data

allowing the impact of data to be tracked

creating a scholarly structure that recognises and rewards data

producers

http://www.datacite.org/whycitedata

Data Preservation/ArchivingWhat to preserve: raw data, final data, code,

softwareHow long to preserve: 5 years, end of project,

indefinitely?Where to preserve: UW repository, ICPSR,

dryad?

Storage/Archiving Options @ UWGoogle drive, available through UW Google Aps.

FERPA compatible, but NOT for HIPAA/PHI dataFrom UW Medicine, Being Secure in the Cloud

unlimited spaceU Drive (20GB, “automatically backed up”)

central file storage, available on and off campusUW OneDrive (both business and personal)Other servers and storage servicesArchiving: Researchworks, other reposOutside services: slideshare, conference proceedings website,

departmental website, etc.

Tip #3: Bowling!● The HUB has a bowling alley● 12 lanes, is reservable for

parties, and now has state-of-the-art bowling kiosks and screens.

● Food (and socks!) available for purchase

Resource: DMPTool

Resource: ResearchWorks

Resources You Can Use● UW Libraries Data Services Team,

uwlibs-data@uw.edu ● Data Management Guide,

http://guides.lib.washington.edu/dmg ● Data Guide,

http://guides.lib.washington.edu/data ● DMPTool, https://dmptool.org/ ● EZID and ORCID, http://ezid.cdlib.org/ and

http://orcid.org/

Action items!Review your storage

Desktop (+ remote desktop)Google driveDropboxother UW resources

Delete old itemsBack things upShare something

Slideshare, repository, etc.

Ask Us!

Jenny Muilenburg, jmuil@uw.eduUW Libraries Data Services Team,

uwlibs-data@uw.edu

3x5” card recap

- top requested items- additional questions

- email FAQ forthcoming