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Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
1
MANNINGHAM CITY COUNCIL
ROAD MANAGEMENT PLAN
COMPLIANCE AUDIT
February 2015
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
2
Report Contents
1. Executive Summary ........................................................................................................... 3
2. Introduction ........................................................................................................................ 4
2.1 Audit Process ................................................................................................................................. 5
3. Road Condition Assessments/ Routine Maintenance Inspections................................. 5
3.1 Audit Methodology ......................................................................................................................... 5
3.2 Summary Compliance Assessment. .............................................................................................. 6
4. Response Times & Work Standards ................................................................................. 9
4.1 WORK STANDARDS .................................................................................................................. 10
4.1.1 Summary Compliance Assessment ..................................................................................... 11
5. Repair & Maintenance Works .......................................................................................... 13
5.1 Audit Methodology ....................................................................................................................... 13
5.2 RMP Service level ....................................................................................................................... 13
5.3 MCC process ............................................................................................................................... 13
5.4 Summary Compliance Assessment ............................................................................................. 13
6. Plan Administrative Requirements ................................................................................. 15
6.1 Audit Methodology ....................................................................................................................... 15
6.2 Road Management Act Requirements ........................................................................................ 15
6.3 Summary Compliance Assessment ............................................................................................. 15
6.4 Asset Management System ......................................................................................................... 16
6.5 Customer Feedback System (CFS) ............................................................................................. 17
6.6 GIS System .................................................................................................................................. 17
6.7 Public Roads Register ................................................................................................................. 17
6.8 Boundary Roads .......................................................................................................................... 19
7. Appendices ...................................................................................................................... 20
7.1 Asset Defects Categories Response Times for CFS .................................................................. 20
7.2 CFS Site Inspections Photos ....................................................................................................... 25
7.3 Road Management Plan – Supporting Documentation ............................................................... 33
7.4 Public Roads Register Updating/Amending Process Map & Procedure ..................................... 34
7.5 Inspection Programs Status Chart ............................................................................................... 36
7.6 CFS KPI Compliance Status Summary ....................................................................................... 38
7.7 InterPlan Engineering Operations Unit Services Performance Reports ...................................... 40
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
3
1. Executive Summary
Dennis Hunt & Associates have completed an audit of Manningham Council’s compliance with the Road Management Plan for the 2014 calendar year.
The audit was conducted via interrogation of inspections, activities, defect, response time, and performance report records in Council’s Customer Feedback System (CFS), Asset Management Systems, excel files, Engineering Operations Service Unit Plan, Roads and Footpaths Levels of Service document (specification), Work Instruction Sheets and Engineering Operations CID KPI reports. In addition interviews were conducted with key personnel responsible for the delivery of the services described in the Road Management Plan.
A review was undertaken of the processes used to undertake required asset inspections, recording and reporting.
A sample (~30) of CFS completed works on a range of assets were identified and a visual inspection undertaken to confirm whether works were actually completed and that they were undertaken to a satisfactory standard.
Council reports, asset management systems and other documents were interrogated to determine compliance with RMP Administrative requirements.
Manningham Council is generally operating in compliance with Council’s adopted Road Management Plan.
Independent Road Management Plan audits are normally undertaken annually to assess Council’s operational compliance with its Road Management Plan and to undertake asset condition assessment of the infrastructure maintenance services provided by the Assets & Engineering Directorate.
A review of the last 12 months of Inspection programs, response times, reports and other records reveals that Manningham’s maintenance services are generally operating in compliance with the service levels and key performance indicators adopted by Council as part of its Road Management Plan
Recommendations
1. That Council investigate the feasibility of electronic transfer of CFS records to “Reflect” to
eliminate the current administrative duplication.
2. That Council review current agreements and areas of responsibilities with adjoining municipalities regarding maintenance activities on boundary roads.
3. That annual pit inspection cycle data be recorded electronically into Asset Life. (Currently manually recorded).
4. That Traffic signal inspections be recorded electronically and invoices/reports made available as proof of compliance with RMP.
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
4
2. Introduction
Dennis Hunt and Associates were engaged to undertake an audit of Council’s compliance with Manningham City Council’s Road Management Plan in conjunction with an Infrastructure Asset Condition Audit for the 2014 calendar year.
The objective of the engagement is to carry out an audit to assess the level of compliance of Council’s Engineering Operations unit with the Manningham Road Management Plan (RMP).
The data and information to be reviewed was limited to a maximum period of twelve months.
The following activities were assessed against the requirements of the RMP:
Road Condition Assessments / Routine Maintenance Inspections – periodic surveys and regular inspections are undertaken to assess and monitor the condition of the road network as part of the day-to-day maintenance of the road network, to monitor asset condition against intervention standards and asset safety.
Repair and Maintenance Works – routine maintenance and repair works are undertaken within a specified reasonable period of time having regard to intervention levels and works programs.
Temporary Measures – Where an unsafe condition or potential risk is determined by response to customer complaint, officer report or maintenance report, an inspection will be carried out and temporary works will be undertaken to reduce the risk of an incident until such time as maintenance or repair works can be completed.
Plan Administrative Requirements – review and updating of the plan in accordance
with the Act (e.g. Annual review of Road Management Plan and updating of the Public
Roads Register).
The following infrastructure assets located on the nominated roads identified on the Public Roads Register were assessed in terms of maintenance activities:
Road Surface and Pavement Structure;
Footpath;
Kerb & Channel/Open Drains;
Car Parks;
Bridges & Major Culverts;
Traffic Signals;
Street Furniture & Structures;
Guide Posts and Line marking;
Street Trees; and
Traffic Control Signs.
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
5
2.1 Audit Process
The audit was conducted via the following activities:
Records of activities and defects were assessed by interrogation of Council’s Customer Feedback System (CFS) and “Reflect” maintenance management system via electronic reports. Performance reports were interrogated across relevant asset categories to determine the level of compliance with respect to Response Times.
The processes used to undertake required asset inspections, recording and reporting were reviewed.
A sample (~30 No.) of recently completed CFS completed works on a range of assets were identified and a visual inspection undertaken (including photos) to confirm whether works were actually completed and that they were undertaken to a satisfactory standard.
The visual inspections were carried out on the following asset categories:
Category Sub-Category
Drainage Maintenance Pit Lid/ Surround
Road Maintenance Asphalt - Pot Hole Patching
Signs
Council reports, asset management systems and other documents were interrogated to determine compliance with RMP Administrative requirements.
3. Road Condition Assessments/ Routine Maintenance Inspections
3.1 Audit Methodology
Pavement condition reports and summaries for Access/ Link and Collector Roads were interrogated to assess inspection and recording compliance with the RMP.
A copy of the Inspection Programs Status Chart is included in Appendix 7.5. Routine maintenance Inspections are now largely electronic recordings which are automatically downloaded into “Reflect”.
A summary of the results are detailed in the following table for each asset category:
Ma
nning
ham
C
ity C
ou
ncil
R
oa
d M
an
ag
em
ent P
la
n C
om
plian
ce A
udit
De
nn
is H
un
t &
A
sso
cia
te
s P
ty L
td
R
MP
C
om
lia
nce
A
ud
it R
ep
ort-F
eb
20
15
10/03
/1
5
6
3.2
S
um
ma
ry C
om
pli
an
ce A
ss
es
sm
en
t.
Ta
ble
1.
CA
TE
GO
RY
R
MP
R
eq
uir
em
en
ts
AU
DIT
PR
OC
ES
S
PR
OC
ES
S
CO
MP
LY
?
CO
MM
EN
TS
AC
CE
SS
RO
AD
S
Ro
uti
ne
Main
ten
an
ce /
Defe
cts
Ann
ua
l
Check h
ard
cop
y
record
s o
f P
avem
ent
conditio
n r
ep
ort
s &
S
um
maries o
ver
12
month
period
. C
heck
“Reflect”
record
s o
n
scre
en.
C
heck inspectio
n
record
s f
rom
Inte
rpla
n
Org
anis
atio
n
Perf
orm
ance R
eport
Mun
icip
alit
y d
ivid
ed into
12
are
as a
nd inspecte
d o
n a
m
onth
ly b
asis
. E
lectr
onic
in
spection a
nd
defe
ct
record
ing
carr
ied o
ut
an
d
transfe
rred o
nto
Reflect
main
tenance m
anag
em
ent
syste
m.
Work
s instr
uctions a
nd
pro
gra
ms a
re then g
en
era
ted
ele
ctr
on
ica
lly o
nto
excel
sheets
to p
rovid
e a
means o
f pro
gra
mm
ing a
nd r
eport
ing
.
YE
S
Pro
cess n
ow
bett
er
str
eam
line
d a
nd
sta
ndard
ised b
y u
se o
f field
data
record
ing
equ
ipm
ent.
Footp
ath
s a
nd R
oads d
efe
cts
curr
ently b
ein
g
record
ed a
nd im
ple
mente
d a
s p
art
of
the
R
eflect M
M S
yste
m.
A
ll fo
otp
ath
co
nditio
n &
defe
cts
are
be
ing
record
ed e
lectr
onic
ally
inclu
din
g a
sp
ha
lt &
gra
ve
l p
ath
s o
nto
Reflect M
M s
yste
m.
A
dd
itio
nal in
ven
tory
data
id
entifie
d b
y
Cond
itio
n A
ssessm
ent S
urv
ey r
eta
ined
in
spre
adshe
ets
an
d a
va
ilable
thro
ug
h W
eave
GIS
. N
ot a
dde
d to A
ssetL
ife p
endin
g n
ew
A
MS
.
Co
nd
itio
n
As
se
ssm
en
t S
urv
ey
Thre
e Y
earl
y
Sig
ht re
port
s o
f la
st
surv
ey
Assessm
ent undert
aken w
ith
multi-cam
era
surv
ey v
ehic
le
YE
S
3 Y
earl
y c
on
ditio
n inspectio
ns c
arr
ied o
ut b
y
contr
acto
r an
d r
ecord
ed o
nto
GIS
syste
m a
s
tem
pora
ry m
easure
un
til A
sset Life
repla
cem
ent soft
ware
is o
pera
tio
na
l. L
ast
surv
ey c
om
ple
ted 2
01
3.
LIN
K/ C
OL
LE
CT
OR
RO
AD
S
Routine
Main
ten
ance /
D
efe
cts
3 T
imes / Y
ear
C
heck e
lectr
onic
re
cord
s a
nd p
rinto
uts
genera
ted
fro
m
“Reflect”
.
Roads d
ivid
ed into
majo
r segm
ents
B/T
inte
rsections.
Ele
ctr
onic
inspection a
nd
defe
ct re
cord
ing c
arr
ied o
ut
and tra
nsfe
rred o
nto
Reflect
MM
syste
m.
Work
s p
rogra
ms a
re then
genera
ted
ele
ctr
on
ically
onto
excel shee
ts to p
rovid
e a
m
eans o
f pro
gra
mm
ing a
nd
YE
S
No
w inclu
des f
ootp
ath
s inspectio
n.
3 f
ootp
ath
wrk
s c
ontr
acto
rs a
vaila
ble
sin
ce
Dec 2
01
3.
D
efe
cts
are
record
ed e
lectr
onic
ally
onto
“R
eflect”
.
3 Y
earl
y c
on
ditio
n inspectio
ns c
arr
ied o
ut b
y
contr
acto
r an
d r
ecord
ed o
nto
GIS
syste
m a
s
tem
pora
ry m
easure
un
til A
sset Life
repla
cem
ent soft
ware
is o
pera
tio
na
l.
Add
itio
nal in
ven
tory
data
id
entifie
d b
y
Ma
nning
ham
C
ity C
ou
ncil
R
oa
d M
an
ag
em
ent P
la
n C
om
plian
ce A
udit
De
nn
is H
un
t &
A
sso
cia
te
s P
ty L
td
R
MP
C
om
lia
nce
A
ud
it R
ep
ort-F
eb
20
15
10/03
/1
5
7
CA
TE
GO
RY
R
MP
R
eq
uir
em
en
ts
AU
DIT
PR
OC
ES
S
PR
OC
ES
S
CO
MP
LY
?
CO
MM
EN
TS
report
ing.
C
ond
itio
n A
ssessm
ent S
urv
ey r
eta
ined in
spre
adshe
ets
an
d a
va
ilable
thro
ug
h W
eave
GIS
. N
ot a
dde
d to A
ssetL
ife p
endin
g n
ew
A
MS
.
Co
nd
itio
n
As
se
ssm
en
t S
urv
ey
Thre
e Y
earl
y
Sig
ht re
port
s o
f la
st
surv
ey
Assessm
ent undert
aken w
ith
multi-cam
era
surv
ey v
ehic
le
YE
S
3 Y
earl
y c
on
ditio
n inspectio
ns c
arr
ied o
ut b
y
contr
acto
r an
d r
ecord
ed o
nto
GIS
syste
m a
s
tem
pora
ry m
easure
un
til A
sset Life
repla
cem
ent soft
ware
is o
pera
tio
na
l. L
ast
surv
ey c
om
ple
ted 2
01
3.
FO
OT
PA
TH
S,
K&
C,
NA
TU
RE
ST
RIP
Neig
hbo
urh
ood
Activity C
entr
es
(Majo
r S
hopp
ing
centr
es)
4 /
Year
Local A
ctivity
Centr
es 2
/ Y
ear
C
om
munity S
tore
–
1/
Year
Check “
Reflect”
ele
ctr
on
ic r
ecord
s o
f “F
ootp
ath
Co
nd
itio
n
report
s”
over
12 m
onth
perio
d a
nd in
vento
ry
deta
ils f
or
shop
pin
g
centr
es.
Mun
icip
alit
y d
ivid
ed into
12
are
as a
nd inspecte
d o
n a
m
onth
ly b
asis
. C
ond
itio
n a
nd
defe
cts
data
record
ed f
or
each a
rea (
Inspection
da
te,
ste
ps (
10
-25)
(25+
),
repla
cem
ents
, pit lid
s,
linte
ls,
K&
C, na
ture
str
ips.
Footp
ath
s a
re w
alk
ed a
s p
art
of
inspection.
YE
S
Defe
cts
record
s f
or
footp
ath
s a
re d
ow
nlo
aded
to R
eflect
MM
syste
m for
read
y a
ccess a
nd f
or
work
s p
rogra
mm
ing o
n a
rea b
y a
rea
basis
.
Cond
itio
n r
atin
gs f
or
Aspha
lt f
ootp
ath
s a
re
record
ed in A
sset L
ife A
sset M
an
agem
ent
syste
m
CA
RP
AR
KS
N
eig
hbo
urh
ood
Activity C
entr
es
(Majo
r S
hopp
ing
centr
es)
4 /
Yr
C
om
merc
ial 2/
Yr
C
om
munity
Facili
ties -
An
nua
lly
Check “
Asset Life”
ele
ctr
on
ic r
ecord
s o
f “C
ar
park
conditio
n
report
s”
over
12 m
onth
perio
d.
Fie
ld inspections c
arr
ied o
ut
manually
usin
g f
ield
she
ets
aga
inst lis
t of
car
park
assets
.
Fie
ld s
he
ets
are
then
record
ed e
lectr
onic
ally
onto
excel shee
ts to p
rovid
e a
m
eans o
f pro
gra
mm
ing a
nd
re
port
ing.
YE
S
Cond
itio
n d
ata
curr
ently u
plo
ade
d f
rom
excel
sheets
to “
AssetL
ife”.
E
xcel file
s u
sed t
o s
ort
by c
ond
itio
n r
atin
gs to
genera
te w
ork
s p
rogra
ms
“Reflect”
soft
ware
bein
g u
sed to
record
ha
zard
s/ defe
cts
an
d p
rogra
m w
ork
s.
BR
IDG
ES
& M
AJO
R C
UL
VE
RT
S
Ro
uti
ne
Main
ten
an
ce
Level 1 Insp
ectio
ns
6 M
onth
ly f
or
Ro
ad
Brid
ges
Ann
ua
lly f
or
Park
B
rid
ges
Check h
ard
cop
y
record
s o
f in
spections
over
6 m
onth
peri
od.
Check “
Reflect”
in
spection r
eport
s.
Main
ten
ance insp
ectio
ns
carr
ied o
ut m
anually
usin
g
field
she
ets
. A
sset
deta
ils a
re
record
ed o
nto
AssetL
ife a
nd
defe
cts
/actions r
ecord
ed
onto
“R
eflect”
. W
ork
s
YE
S
“R
eflect”
soft
ware
used t
o r
ecord
ha
zard
s/d
efe
cts
etc
, pro
gra
m w
ork
s a
nd
pro
vid
e a
n insp
ectio
n h
isto
ry.
C
ouncil
sta
ff is c
urr
ently s
ett
ing
up a
ne
w
inspection p
rogra
m in “
Reflect”
.
Ma
nning
ham
C
ity C
ou
ncil
R
oa
d M
an
ag
em
ent P
la
n C
om
plian
ce A
udit
De
nn
is H
un
t &
A
sso
cia
te
s P
ty L
td
R
MP
C
om
lia
nce
A
ud
it R
ep
ort-F
eb
20
15
10/03
/1
5
8
CA
TE
GO
RY
R
MP
R
eq
uir
em
en
ts
AU
DIT
PR
OC
ES
S
PR
OC
ES
S
CO
MP
LY
?
CO
MM
EN
TS
pro
gra
ms a
re g
enera
ted f
rom
“R
eflect”
for
imple
menta
tio
n.
Vis
ua
l S
tructu
ral in
spection
undert
aken e
very
6 m
onth
s
in A
pr/
Oct.
Co
nd
itio
n
As
se
ssm
en
t Level 2 Insp
ectio
ns
3 Y
earl
y f
or
all
Brid
ges
Check h
ard
cop
y
record
s o
f la
st
inspection.
Level 2 B
ridg
e inspections
carr
ied o
ut 2 y
earl
y b
y
contr
acto
r.
YE
S
Level 2 B
ridg
e inspections last conducte
d
Octo
ber
20
14.
TR
AF
FIC
S
IGN
AL
S
3/Y
earl
y
Inte
rvie
w C
ouncil
sta
ff &
vie
w q
uart
erl
y t
raff
ic
sig
na
l in
spection r
eport
s
by c
ouncil’
s c
ontr
acto
r
Council
con
tracto
r undert
akes inspectio
n o
f sig
na
ls 3
/year
and
pre
pare
s
a r
eport
on f
indin
gs.
Identified w
ork
s a
re
com
ple
ted b
y th
e c
ontr
acto
r.
YE
S
Tra
ffic
Sig
nal in
sp
ectio
ns r
ecord
ed m
anua
lly
on h
ard
cop
y.
In
spection c
on
ducte
d q
uart
erl
y b
y c
ontr
acto
r.
DR
AIN
AG
E &
PIT
C
LE
AN
ING
Lin
k &
Co
llecto
r R
ds –
3 /
Year
A
ccess R
ds –
A
nn
ua
lly
Inte
rvie
w C
ouncil
sta
ff
and inspect
dra
inag
e
pro
gra
ms
and m
aps
Pro
ce
ss h
as a
ltere
d d
ue to
tr
aff
ic c
onstr
ain
ts o
n m
ain
ro
ads. W
ork
requests
are
accum
ula
ted a
nd c
arr
ied o
ut
on S
und
ays.
Loca
l ro
ads
boun
ded
by a
rteri
als
are
in
specte
d a
s g
roups/a
reas.
Tota
l m
unic
ipalit
y is
com
ple
ted o
ver
an
appro
xim
ate
tw
elv
e m
onth
perio
d.
YE
S
Pits c
overe
d b
y a
nnu
al in
sp
ection
cycle
an
d
record
ed m
anually
. N
eed t
o incorp
ora
te in
to
Asset Life. N
ew
map
-based
pro
gra
m in p
lace.
A
fter
each a
rea is insp
ecte
d a
nd c
leane
d, a
ny
pits r
eq
uirin
g f
urt
her
work
(e.g
. flush
ing)
are
pro
gra
mm
ed f
or
futu
re w
ork
. Q
uart
erl
y r
ep
ort
pre
pare
d.
D
rain
age n
etw
ork
record
ed o
n G
IS.
S
om
e a
reas r
eceiv
e a
dd
itio
nal in
sp
ectio
ns/
cle
an
ing
du
e to le
af
falls
du
ring w
inte
r/sprin
g
on a
s-n
eede
d b
asis
. P
roble
m d
rain
age a
reas
have b
een m
appe
d to a
ssis
t w
ith inspections
and m
onitori
ng.
N
ew
work
s p
rogra
m in p
lace to t
ake a
dvanta
ge
of
additio
nal cre
w a
nd jet cle
an
ing v
ehic
le.
No
tes:
1. In
spectio
ns a
cro
ss t
he b
oa
rd a
re c
urr
ently r
unn
ing o
n s
ch
ed
ule
du
e t
o g
reate
r u
se o
f e
lectr
onic
data
co
llection
& R
efle
ct
MM
syste
m.
2.
Ne
w “
RE
FLE
CT
” softw
are
has b
ee
n fu
lly im
ple
me
nte
d a
nd
is u
sed
fo
r a
ll d
efe
ct
inspe
ction
s a
nd
min
or
pro
gra
mm
ed w
ork
s.
3.
Tra
ffic
sig
nal in
spe
ction
s s
till
record
ed
ma
nu
ally
. C
ontr
acto
r in
vo
ice
s a
nd
/or
report
s s
hou
ld b
e m
ade
ava
ilable
as p
roo
f th
at
inspe
ction
s h
ave
b
ee
n c
arr
ied o
ut.
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
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4. Response Times & Work Standards
In order to determine whether response times and work standards comply with the requirements of the RMP, records of activities and defects were assessed by interrogation of Council’s Customer Feedback System (CFS) , “Reflect” MM System and discussions held with Council staff.
The RMP Response times for each Asset category are included in Appendix 7.1.
These response times are programmed into Council’s CFS and Reflect MMS to enable summary performance reports to be generated.
Council’s CFS is primarily used to record external requests whilst the Reflect MMS is used to record internal requests and program works.
CFS KPI performance reports (See Appendix 7.6) were interrogated across all relevant asset categories to determine the level of compliance with respect to Response Times. Over a 12 month period out of 3309 recorded requests, a total of 340 requests were recorded as “out of time” which represents a level of compliance of approximately 90%. This result is just below the previous audit (90.8%) and at the target level of compliance of 90%.
The following Reflect records over the previous 12 month period shows a total of 6066 requests (56% Internal/ 44% External). Total request numbers are down on the previous year (10286) (79.6% Internal/ 20.4% External) which is reflective of a more proactive approach to maintenance works as well as the increased use of electronic data collection, increased use of “Reflect” as well as a general improvement in response times..
2014 TOTALS
CFS Internal
MMS No. Internal
No. External Total % Internal % External
Roads/Signs/Furniture 185 651 836 765 1601 52% 48%
Footpaths 57 1843 1900 332 2232 85% 15%
Drainage 133 329 462 883 1345 34% 66%
Street Sweeping 22 1 23 252 275 8% 92%
Litter/Rubbish/Animals 174 2 176 437 613 29% 71%
ENG OPS SUMMARY 571 2826 3397 2669 6066 56.0% 44.0%
Performance reports against the RMP response times have been setup in the GIS “Weave” program and detailed performance reporting is now operational.
In reality, it is very difficult to achieve the required response rate in all asset categories due to limited Council resources and other factors outside of Council’s control such as adverse weather conditions (Wind storms, flooding etc)/non-programmed works etc).
It was noted that the CFS requests generally provide sufficient detail in accurately describing the issue location and closure reason, however a small number of records did not accurately record the Issue Location but did provide some additional location information in the request description. This problem could be rectified through additional staff training and feedback.
A sample (~30) of CFS completed works on a range of assets were identified and a visual inspection undertaken to confirm whether works were actually completed and that they were undertaken to a satisfactory standard.
To aid in the assessment process, a summary of the response target performance for each of the asset categories listed in the RMP generated for the past 12 month period via a report from
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
10
the CFS was prepared to determine compliance with the RMP. A suitable format report has now been generated which allows for the input of a data-range and variable nominated asset categories.
A full list of the Customer Service KPI’s for the last twelve months is included in Appendix 7.6.
Note: Correspondence figures for Engineering Operations and Parks & Recreation are generated in separate excel reports from the Records Unit.
It should also be noted that the infrastructure amenity audits undertaken in conjunction with this RMP compliance audit indicate the standard of workmanship and general asset condition to be consistently above an acceptable required standard in comparison with similar Municipalities.
A review has been undertaken of the CFS KPI’s to better reflect the service standards listed in the RMP.
Service level condition assessments and inspection frequencies have been simplified in the RMP to ensure a level of consistency with the Road Maintenance Specification and other Council recording and reporting systems.
The majority of requests that are minor in nature are fully actioned within the set response times however for major items such as road sealing, grading etc. it is not feasible to have the works completed within the set CFS response time. The KPI’s utilised reflect the target response time to carry out an initial inspection and actioning of minor/emergency works only (e.g. 48hrs) as the required action may vary depending upon the severity of the defect (i.e. immediate if emergency/safety issue, or placement on a works program, no action etc.).
Whilst a normal request involving physical works would not normally require a formal response, in the case of “no action required” or where the works need to go onto a works program, the resident should be notified either verbally and/or via a standard letter and recorded in the CFS where the resident has specifically requested they be notified. An inspection of the CFS request form indicates the inclusion of advice if return call to requester is required, and provision for the action officer to record outcome an outcome.
4.1 WORK STANDARDS
The following table summaries the results of visual inspections carried out to confirm whether works were actually completed and that they were undertaken to a satisfactory standard.
Ma
nning
ham
C
ity C
ou
ncil
R
oa
d M
an
ag
em
ent P
la
n C
om
plian
ce A
udit
De
nn
is H
un
t &
A
sso
cia
te
s P
ty L
td
R
MP
C
om
lia
nce
A
ud
it R
ep
ort-F
eb
20
15
10/03
/1
5
11
4.1
.1
Su
mm
ary
Co
mp
lia
nc
e A
ss
es
sm
en
t
Inspe
ction c
arr
ied o
ut
on 4
th a
nd
5th M
arc
h 2
015.
Req
uest
ID/
Ph
oto
ID
Cat/
Su
b-C
at
Lo
cati
on
D
esc
rip
tio
n
Co
mp
lete
d?
S
tan
dard
(1-5
)
Co
mm
en
ts
15
41
20
75
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
21
Lyn
ne S
t, D
on
vale
B
roke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
15
40
83
55
Roa
d M
ain
ten
an
ce -
Sig
ns
Ke
w C
rt D
on
va
le
Mis
sin
g S
t S
ign
Y
ES
4
S
atisfa
cto
ry
14
40
65
46
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
1 W
hite
Lod
ge
Crt
, D
on
va
le
Bro
ke
n P
it in
se
rt
YE
S
4
Sa
tisfa
cto
ry
15
41
16
20
Roa
d M
ain
ten
an
ce -
Sig
ns
59
En
fie
ld A
v,
Pa
rk O
rch
ard
s
Dam
ag
ed
Rd
Hum
p S
ign
/po
le
YE
S
4
Sa
tisfa
cto
ry
14
40
66
48
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
58
Fro
gm
ore
Crs
, P
ark
O
rch
ard
s
Rep
air
po
tho
le
YE
S
4
Sa
tisfa
cto
ry
15
40
90
52
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
14
Nth
Valle
y R
d,
Pa
rk O
rch
ard
s
Rep
air
po
tho
les
YE
S
4
Sa
tisfa
cto
ry
15
41
08
99
Roa
d M
ain
ten
an
ce -
Sig
ns
Miln
e R
d,
Pa
rk O
rch
ard
s
Rep
lace
kn
ocked
do
wn
sig
n
YE
S
4
Sa
tisfa
cto
ry
–
Va
gu
e
locatio
n d
escrip
tio
n
15
40
94
39
Roa
d M
ain
ten
an
ce -
Sig
ns
2 L
om
ba
rdo
Cl, R
ing
wo
od
Nth
R
ep
lace
m
issin
g
str
eet
nam
e
sig
n
YE
S
4
Sa
tisfa
cto
ry
15
40
91
95
Roa
d M
ain
ten
an
ce -
Sig
ns
38
7 O
ld W
arr
an
dyte
Rd,
Rin
gw
oo
d N
th
Rein
sta
te D
am
age
d S
top
Sig
n
YE
S
4
Sa
tisfa
cto
ry
14
40
50
06
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
St
Jo
hn
s R
oa
d, W
on
ga
Pa
rk
Rep
air
po
tho
les
YE
S
4
Sa
tisfa
cto
ry
1540
814
1
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
14
Gra
tte
rs R
d, W
on
ga
Pa
rk
Rep
air
po
tho
les
YE
S
4
Sa
tisfa
cto
ry –
Difficu
lt t
o
locate
1541
063
8
Roa
d M
ain
ten
an
ce -
Sig
ns
1 W
hip
stick G
ully
Rd
, W
arr
an
dyte
R
ep
lace
kn
ocked
do
wn
ke
ep le
ft
sig
n
YE
S
4
Sa
tisfa
cto
ry
1541
262
7
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
5 B
ayle
s C
rt,
Don
va
le
Bro
ke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
1440
714
3
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
7 K
en
t C
rt, D
onca
ste
r E
ast
Bro
ke
n P
it in
se
rt
YE
S
4
Sa
tisfa
cto
ry
1440
672
4
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
Fie
ldin
g R
ese
rve
Bro
ke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
Ma
nning
ham
C
ity C
ou
ncil
R
oa
d M
an
ag
em
ent P
la
n C
om
plian
ce A
udit
De
nn
is H
un
t &
A
sso
cia
te
s P
ty L
td
R
MP
C
om
lia
nce
A
ud
it R
ep
ort-F
eb
20
15
10/03
/1
5
12
1540
982
2
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
1 M
on
tgo
me
ry S
t, D
on
caste
r E
ast
Rep
air
po
tho
les
YE
S
3
Mis
se
d p
atc
hin
g w
ork
1440
509
8
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
20
Wood
hou
se R
d,
Doncaste
r E
ast
Rep
air
po
tho
les
YE
S
4
Difficu
lt t
o f
ind
– V
agu
e
locatio
n
1541
039
3
Roa
d M
ain
ten
an
ce -
Sig
ns
1 T
au
rus R
d, D
onca
ste
r E
ast
Ob
scu
red
St
Sig
n
NO
2
S
ign
still
blo
cked
by t
ree
bra
nch
es
1540
944
1
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
14
Lon
gsta
ff c
rt,
Don
caste
r E
ast
Bro
ke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Ove
rgro
wn
w
ith
so
il/g
rass c
lipp
ings
1440
364
0
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
1 T
ap
aro
o R
d,
Te
mp
lesto
we
R
ep
air
po
tho
les
NO
2
S
eve
re
pa
ve
men
t cra
ckin
g/
su
bsid
ed
po
leho
le r
ep
air
s
1541
251
8
Roa
d M
ain
ten
an
ce -
Sig
ns
82
Wood
St,
Te
mp
lesto
we
M
issin
g S
top
Sig
n
YE
S
4
Sa
tisfa
cto
ry
1440
702
9
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
43
Gre
ena
wa
y S
t, B
ulle
en
Bro
ke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
1440
327
7
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
Au
stin
St,
Bulle
en
Rep
air
po
tho
les
YE
S
4
Pe
rma
ne
nt
Re
pa
ir
co
mp
lete
d
1541
144
2
Roa
d M
ain
ten
an
ce -
Sig
ns
Pin
nacle
/ L
incoln
St
Bu
llee
n
Dam
ag
ed
sig
n
YE
S
4
Un
ab
le
to
de
term
ine
actu
al sig
n
1541
092
8
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
10
7 S
wa
nsto
n S
t, L
ow
er
Te
mp
lesto
we
B
roke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
1540
951
8
Roa
d M
ain
ten
an
ce -
Sig
ns
22
2 H
igh
St,
Lo
we
r T
em
ple
sto
we
R
eco
ve
r d
um
pe
d s
top
sig
n/p
ole
Y
ES
4
S
atisfa
cto
ry
1540
799
3
Dra
ina
ge
M
ain
tena
nce
–
Pit L
id/S
urr
ou
nd
30
Scarl
et
Ash
Dr,
Lo
we
r T
em
ple
sto
we
B
roke
n P
it in
se
rt/s
urr
oun
d
YE
S
4
Sa
tisfa
cto
ry
1540
975
9
Roa
d M
ain
ten
an
ce -
Sig
ns
Westfie
ld D
r, D
oncaste
r R
ep
lace
falle
n s
tre
et sig
n
YE
S
4
Va
gu
e
Loca
tio
n
de
scri
ptio
n
1440
252
0
Roa
d
Ma
inte
na
nce
-
Po
t h
ole
pa
tch
ing
4 M
ap
le C
rt,
Do
nca
ste
r R
ep
air
po
tho
les
YE
S
4
Cra
ck
sea
ling
co
mp
lete
d a
lso
1541
192
3
Roa
d M
ain
ten
an
ce -
Sig
ns
72
2 E
lga
Rd
, D
on
ca
ste
r R
ep
lace
mis
sin
g S
t S
ign
Y
ES
4
S
atisfa
cto
ry
Th
e in
spe
ctio
n o
f ra
nd
om
ly s
ele
cte
d w
ork
site
s h
as r
eve
ale
d t
hat
mo
st
req
uests
have
bee
n s
atisfa
cto
rily
co
mp
lete
d t
o a
n a
ccep
tab
le s
tand
ard
. C
FS
Site
In
spectio
ns P
hoto
s a
re inclu
de
d in 7
.2 C
FS
Site
In
spectio
ns P
hoto
s.
Manningham City Council Road Management Plan Compliance Audit
Dennis Hunt & Associates Pty Ltd RMP Comliance Audit Report-Feb 2015 10/03/15
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5. Repair & Maintenance Works
5.1 Audit Methodology
Review of RMP, Road Maintenance Service Agreement (specification), CFS, Work Instruction Sheets, Electric Line Clearance Management Plan, and six monthly Engineering Operations Unit Service Plan Advisory Reports.
5.2 RMP Service level
Routine maintenance and repair works are undertaken within a reasonable period of time having regard to intervention levels and works programs.
The Road Maintenance Service Agreement sets out specific service levels to be provided in the delivery of repair and maintenance works. The specification provides a Workload Indicator and corresponding Performance Criteria for each activity undertaken.
The reference in the RMP to the former Maintenance Service Agreement has been changed to a more generic Road Maintenance Specification reference.
5.3 MCC process
Key Performance indicators have been established and form part of the RMP documentation. These KPI’s are reported on in the six monthly reports against Engineering Operations Unit Service Plan.
Six monthly condition audits are undertaken by Council staff and consultants to determine compliance with required standards and to identify areas requiring additional intervention. Performance and Status reports are presented to the Directors and CEO.
Street tree maintenance operations are largely carried out in accordance with the Electric Line Clearance Management plan and reviewed annually. The existing CFS is used extensively to record inspections, develop programs and report on compliance.
5.4 Summary Compliance Assessment
The previous Engineering Operations Unit Service Plan KPI compliance Advisory Report has now been replaced with the InterPlan software system for recording and reporting on compliance with set KPI targets.
For the period 01/07/2014 to 30/12/2014 the Interplan report on service performance for the Engineering Operations Unit is as follows:
Action Progress Measurement Target Status
6.2.1.48 Asset condition inspections to be completed and documented as programmed for each asset class in accordance with RMP.
Q1: Programmed inspections of roads, footpaths, shopping centres and car parks is on schedule at end of Q1.
Q2: The inspection program was revised in December to include linear pathways. The inspection of these linear pathways is expected to be completed during January. Other inspections of roads, car parks, footpaths and shopping centres are on schedule. Inspections of road traffic bridges are scheduled to be completed in late January/early February.
Program to be met Annually. Inspections to be undertaken in accordance with RMP.
50% 45%
6.2.1.49 Routine Q1:Routine inspection of pits undertaken when All pits in critical 50% 50%
Manningham City Council Road Management Plan Compliance Audit
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Action Progress Measurement Target Status
inspection and cleaning of on road drainage pits.
reactive works are complete. Works are recorded on daily runsheets to provide improved reporting, then entered into the Maintenance Management System MMS. Currently completing proactive works in Area 9A.
Q2: Routine inspection works being undertaken I Area 9B between reactive workloads. Inspections and works are recorded on the MMS and Weave. Also completing proactive works in conjunction with customer requests. Crews are using running sheets to report other drainage related matters.
areas to be cleared to maintain functionality. All surface entry pits in road reserves to be checked annually, and cleared as required.
6.2.1.50 Street sweeping completed as programmed (all residential areas generally every six weeks).
Q1: Residential programmed sweeping has been completed in accordance with schedule. Some works are required at Asset Protection Permit sites following wet weather. Night sweeping program progressing with schedule. High pressure cleaning currently underway in main activity centres.
Q2: Residential sweeping program continues to be completed on schedule. There has been some summer leaf drop and some streets swept on more frequent basis. Night sweeping program is progressing on schedule.
Complete street sweeping as programmed.
50% 50%
6.2.1.53 Mechanical sweeping of 6 activity centres on a fortnightly basis.
Q1: Cleansing is being completed in accordance with the program. Frequency has been increased at MC2 because of the high profile and have arranged for the forecourt area at main entry to be high-pressure washed. Currently part way through the high pressure cleaning of footpaths in main activity centres.
Q2: The program continues to be completed within timelines to a good standard of cleanliness. High pressure cleaning at the six larger activity centres was completed in early November. A new contract was awarded in late December, which includes addition cleaning services at the entry to MC2 and the Doncaster Rd pedestrian underpass.
Complete as per program.
50% 50%
(EO) Overall Service performance as determined through annual Infrastructure Asset Condition Assessment
Audit completed February 2014. Results to be included in next RMP compliance assessment.
Independent Audit assessment.
98% 99.11%
A copy of the relevant sections of the InterPlan Engineering Operations Unit Service performance Advisory Report is included in Appendix 7.8.
In summary the above table indicates general compliance with the nominated service targets in all areas except for Asset Condition inspections due to the inclusion of linear pathways in December 2013. Action item Overall Service performance is included in the above table but has been completed in the 3rd Quarter (Jan – March 2014).
KPI’s adopted by Council are now incorporated into the Road Management Plan (RMP) for easy reference and a document reference register is kept under the control of the Assets Co-ordinator. The RMP now sets out all required service standards and KPI’s.
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6. Plan Administrative Requirements
6.1 Audit Methodology
Council’s Asset Coordinator was interviewed and requested to provide a response to the deficiencies identified in the previous audit conducted in March 2014.
The coordinator’s response and accompanying documentation was reviewed and assessed against the requirements of the Road Management Act.
In addition Council’s Asset Management and recording systems were inspected and evaluated to determine whether sufficient information was being recorded and that adequate programming and tracking reports were able to be generated.
6.2 Road Management Act Requirements
Section 54 of the Road Management Act 2004 sets out the procedure for making and amending a Road Management Plan, including the giving of public notice, 28 day allowance for receipt of submissions, publishment of the notice in the Government Gazette, daily newspaper generally circulating in the area.
In addition the Road authority must conduct a review of its Road Management Plan every 4 years. In accordance with the Road management (General) Regulations 2005, the next review is scheduled to be completed by May 2017, to coincide with the preparation of the Council Plan within the period of 6 months after each general election of incoming municipal councils.
6.3 Summary Compliance Assessment
The Road Management Plan (RMP) is maintained at Council’s Depot and a copy kept at the Civic
Centre by Council’s Asset Coordinator. The documentation is included in Appendix 7.4.
An inspection of the provided documentation indicates that Council has complied with the requirements of the Road Management Act.
Council adopted its RMP on 30th November 2004 and an update was adopted by Council on 9 June 2009 in accordance with the requirements of the Road Management Act.
A further review was carried out in August 2012 to align with a review of Council’s Asset Management Plans (AMP’s) that was undertaken as part of a community consultation process.
Public notices were placed in the Manningham Leader on the 6th June 2012 and the Government Gazette on the 7th
June 2012 advising of Council’s intention to review its RMP.
The process involved seeking feedback from the community on the levels of service contained
within the AMP’s and RMP, and the outcomes, including the extent of any changes and potential impacts on the Manningham community, was reported back to Council as part of the adoption of
revised AMP’s and updated RMP on 28 August 2012.
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The Asset Coordinator has prepared the following status report on outstanding
Actions/Recommendations that were identified in previous audits to improve Council’s compliance with the RMP:
Recommendation Status
Investigate use of hand held electronic devices for inspections across all road maintenance activities.
Investigation complete. Electronic devices are progressively being implemented.
That a linkage be established between CFS and ‘AssetLife’ to easily capture CFS requests and to consolidate recording and reporting systems.
On hold and is subject to the replacement of the AM System
That the process for recording new assets/ reconstructions onto the GIS be streamlined to assist the superintendents when undertaking routine asset inspections.
A new procedure has been developed for recording and updating asset data, which is currently being trialled across the organisation.
That the RMP and Footpath Inspection Guidelines include a requirement for the inspection of Community Store Activity Centres - once a year to reflect the new inspection program.
Manningham’s RMP and Footpath Inspection Guidelines include a hierarchy classification for the inspection of Neighbourhood and Local Activity Centres.
Community Store Activity Centre’s (single shop fronts) are not identified as part of the shopping centre hierarchy and are currently included with footpaths, which are inspected annually.
It is proposed that the hierarchal classification for shopping centres be extended to include Community Stores as part of the next review of Manningham’s RMP in 2017.
That the CFS categories of After Hours Service, Temporary Measures and Emergency Works be reviewed in terms of performance standards and recording.
A review of CFS categories was undertaken when the system was recently updated and it was determined that the categories of After Hours Service, Temporary Measures and Emergency Works are no longer required. These CFS categories will be recorded against other asset categories, which are considered more relevant.
6.4 Asset Management System
As previously reported, ‘AssetLife’ Asset Management System is currently used to assist Council in tracking the maintenance, recording, monitoring and reporting of activities and programs on infrastructure assets.
The “AssetLife” system is currently under review due to a series of company ‘buy outs’ and changes in ownership. The current owner has indicated that they intend to develop new advanced asset management software that will incorporate some aspects of ‘AssetLife’ functionality and other asset management software systems acquired by the company. This has resulted in AssetLife having limited enhancement opportunities, with the main focus on the development of new software and has, therefore, restricted Council’s ability to further develop the system and integrate it with other third party software systems and mobile devices.
The Asset Management Steering Committee has considered several options to address this matter and it has become apparent that, in order for Council to meet its current and future asset management needs and requirements, Council should investigate the purchase and installation of a new corporate asset management system to manage Council’s assets.
As a result, funding has been provided in the 2014/15 Capital Works Program for the replacement of ‘AssetLife’ with a cloud-based AMS solution that has the capabilities to integrate with other corporate systems and 3rd party applications.
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Project design was commenced in January 2015. Software procurement and implementation will be forthcoming in the latter half of the financial year. The project will be managed as a part of the Project Management Office function, and will be implemented in accordance with Council’s Procurement Policy, to seek responses from prospective suppliers of software systems.
As an interim measure, Council purchased a works management software system called ‘Reflect’, to assist with programmed maintenance and inspection activities for road and park infrastructure assets. The future use of ‘Reflect’ will be assessed once the new AMS is implemented with the intention of utilising the works management functionality in the AMS, or alternatively, to continue with ‘Reflect’ in its current format and integrate with the AMS. At present, “Reflect” does not fully integrate with Councils’ CFS which leads to an administrative duplication in recording the works orders and completion information (i.e. Records from CFS must be manually transferred onto “Reflect”).
6.5 Customer Feedback System (CFS)
Council’s CFS system has been replaced with a web-based application developed by Open Office Solutions, to manage all incoming customer requests.
6.6 GIS System
A new GIS System called ‘Weave’ has been implemented across the organisation to replace the ‘EView’ system. Reflect records can now be viewed in the GIS.
6.7 Public Roads Register
Two copies (one counter copy, one master) of the Manningham Public Roads Register, which forms part of the Road Management Plan documentation required under the Road Management Act, is maintained and updated by the Asset Coordinator. The Asset Coordinator has delegated authority under section 304 of the Road Management (General) Regulations 2005 to authorise the alteration of the Public Roads Register to include, remove or alter details of public roads. Following any changes to the roads data, the Asset Co-ordinator updates the Register and records of the relevant details and the outcomes are reported to Council annually, as part of the normal performance reporting process.
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Since the last audit, the Asset Coordinator has made 1 change to the Public Roads Register under delegated authority and the details have been updated and recorded on the Register. The following is a summary of the approved amendments to the Roads Register:
Amend No
Description Amendment Date
Current Hierarchal
Classification
Proposed Hierarchal
Classification
16 The hierarchal classification for the following roads has been reclassified, to enable these roads to align more appropriately with their intended function and purpose.
3 March 2014
Anderson Street (Foote St to James St)
Council Link Urban
Council Collector Urban
Blackburn Road (Heidelberg-Warrandyte Rd to Websters Road)
Council Link Urban
Council Collector Urban
Church Road (Reynolds Rd to Serpells Rd)
Council Link Urban
Council Collector Urban
Church Road (Serpells Rd to King St)
Council Link Urban
Council Collector Urban
Church Road (Doncaster Rd to Dunoon St)
Council Link Urban
Council Collector Urban
Council Street (Doncaster Rd to Goodson St)
Council Link Urban
Council Collector Urban
George Street (Manningham Rd to Williams Rd)
Council Link Urban
Council Collector Urban
Serpells Road (Williamsons Rd to Tuckers Rd)
Council Link Urban
Council Collector Urban
Tuckers Road (King St to Serpells Rd)
Council Link Urban
Council Collector Urban
Beckett Road (Craig Rd to Council Boundary)
Council Link Rural
Council Collector Rural
Brysons Road (Yarra Rd to Hillcrest Rd)
Council Link Rural
Council Collector Rural
Brysons Road (Hillcrest Rd to Council Boundary)
Council Link Rural
Council Collector Rural
Craig Road (Beckett Rd to Glenvale Rd)
Council Link Rural
Council Collector Rural
Heads Road (Park Rd to Mullum Mullum Crk)
Council Link Rural
Council Collector Rural
Heads Road (Mullum Mullum Crk to Lookover Rd)
Council Link Rural
Council Collector Rural
Church Road (Reynolds Rd to Serpells Rd)
Council Link Urban
Council Access Urban
Church Road (Porter Street to Reynolds Rd)
Council Link Urban
Council Access Urban
Church Road (Dunnoon St to Konung Creek)
Council Link Urban
Council Access Urban
Council Street (Goodson St to Winston Dve)
Council Link Urban
Council Access Urban
Parker Street (Swilk St to Milne St)
Council Link Urban
Council Access Urban
Parker Street (Milne St to Anderson St)
Council Link Urban
Council Access Urban
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Serpells Road (Foote to Williamsons Rd)
Council Link Urban
Council Access Urban
Serpells Road (Tuckers Rd to Andersons Creek Rd)
Council Link Urban
Council Access Urban
Beckett Road (Lookover Rd to Tandarook Rd)
Council Link Rural
Council Access Rural
Beckett Road (Tandarook Rd to Council Boundary)
Council Link Rural
Council Access Rural
Tunstall Road (Darvall St to End)
Council Collector Urban
Council Access Urban
Rose Avenue (Templestowe Rd to No 65)
Council Collector Urban
Council Access Urban
Rose Avenue (No 65 to Rae St)
Council Collector Urban
Council Access Urban
Hall Road (Ringwood-Warrandyte Rd to Ringwood-Warrandyte Rd)
Council Collector Rural
Council Access Rural
Oban Road (Lookover Rd to Smedley Rd)
Council Collector Rural
Council Access Rural
Oban Road (Smedley Rd to Glenvale Rd)
Council Collector Rural
Council Access Rural
6.8 Boundary Roads
Internal Information sessions were conducted in August 2014 with Council staff in order to better establish areas of responsibility with respect to Infrastructure maintenance activities and better co-ordinate capital works activities on boundary roads.
As a result an Infrastructure Maintenance Responsibilities Matrix table has been prepared.
Council has in place previously established letters of agreement with adjoining Municipalities regarding maintenance activities on boundary roads; however these agreements have not been reviewed and brought up to date for a number of years.
Given the current difficulties surrounding maintenance activities on boundary roads it would be opportune time to review these agreements.
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7. Appendices
7.1 Asset Defects Categories Response Times for CFS
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R E S P O N S E
TIME (DAYS)
CATEGORY SUB-CATEGORY
EXTERNAL
REQUEST
INTERNAL
REQUEST
Footpaths Concrete - Steps (25i-mm) 30 90
Concrete - Steps (10 - 25mm) 30 90 > 6 defects/St
Concrete - Slab replacement 30 90
Concrete - Crossing damage 30 90
Concrete -Spoon drains 30 90
Asphalt – Cracking 20 50 (C3) / Sched (C2)
Asphalt - Potholes/edges 20 45
Gravel – Washouts 20 90
Gravel - Insufficient material 20 90
Pavers - Missing/broken/lifted/loose 30 90
Reinstatements 30 30
Weed growth 20 45
Building damage 30 90
Cleaning required 20 30
Service Authority Pit 30 90
Other 30 90
Road Maintenance Sealed Pavement – Potholes 5 20
Sealed Pavement - Major patching Schedule Schedule
Sealed Pavement – Edges 5 30
Sealed Pavement – Cracking Schedule Schedule
Unsealed Pavement - Rough surface
20 45
Unsealed Pavement – Potholes 20 45
Unsealed Pavement – Shoulders 20 45
-
Pavers - Subsidence/heaving 30 90
Pavers - Missing/damaged pavers 30 90
Pavers – Loose pavers 30 90
Spills – Oil 2
Spills – Paint 10 20
Spills – Concrete 2 2
Reinstatements 20 90
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R E S P O N S E
TIME (DAYS)
CATEGORY SUB-CATEGORY
EXTERNAL
REQUEST
INTERNAL
REQUEST
Drainage Maintenance Blocked U/G drain – Road 5 20
Blocked U/G drain – Easement 5 20
Blocked U/G drain – Reserve 5 20
Blocked Pits 5 10
Broken Pits - Lid/Surround 25 25
Broken Pits – Lintel 25 90
Broken Pits_ Repair 25 90
House Drain Connection 5 5
Kerb & Channel - Lifted/Sunk 25 90
Kerb & Channel - Broken/Missing 25 90
Open Drains – Cleaning 20 50
Open Drains - Vegetation control 20 40
Cross-over Drains - Street - Blocked 30 30
Cross-over Drains - Street - Broken 30 60
Cross-over Drains - Driveway – Blocked
30 30
Cross-over Drains - Driveway – Broken
30 60
Drainage Investigation Locating Drains 5 10
Seepage – Investigation 15 40
Seepage – Repair 25 60
CCTV Inspection 30 45
Rubbish/Litter Dumped - Manual collection 5 10
Dumped – Crane 5 10
Dumped – Loader 5 10
Dead Animals – Small 5 5
Dead Animals – Large _
5 5
Rubbish Bins – Overflowing 4 5
Defects Categories.xls / CFS CATEGORIES Page 2 of 3 22/11/2005
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R E S P O N S E
TIME (DAYS)
CATEGORY SUB-CATEGORY
EXTERNAL
REQUEST
INTERNAL
REQUEST
Spilled Debris - Manual collection 5 10
Spilled Debris – Crane 5 10
Spilled Debris – Loader 5 10
Posters – Remove 3
Nature Strips Subsidence - Large (>100mm deep) 5 10
Subsidence - Small (<100m_m deep) 5 20
Damage - Service Authorities 10 30
Damage - Builders/others 10 30
Obstructions
Bridges Structural Damage - Inspection required
10 10
Signs – Missing/damaged 10 30
Guardrail – Damaged 10 20
Handrail – Damaged 10 20
Vegetation - Remove/trim 10 20
Graffiti – Remove 10 20
Linemarking Worn - Centrelines/Edge Lines 20 50
Worn - Raised vehicle humps 20 50
Worn - Pedestrian crossings 20 50
Worn – Statcons 20 20
Worn - Traffic Islands 20 50
Worn – RABs 20 50
Worn – Symbols 20 50
Missing - Centrelines/Edge Lines 20 30
Missing - Raised vehicle humps 20 40
Missing - Pedestrian crossings 20 30
_
Missing – Statcons 20 20
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R E S P O N S E
TIME (DAYS)
CATEGORY SUB-CATEGORY
EXTERNAL
REQUEST
INTERNAL
REQUEST
Missing – Traffic islands 20 40
Missing _RABs 20 40
Missing – Symbols 20 40
RRPMs – Replace 20 50
Signs Missing 30 50
Leaning post 3 0 30
Damaged 30 50
Obscured 30 30
Rotated 30 30
Cleaning required 30 50
Faded 30 50_
Remove/Redundant
Traffic Signals Signal Faults 10 10
Damaged 10 10
Street Furniture Damaged 20 50
Missing 20 50
Install 20 3-0
Remove 20 50
Cleaning Required 20 50
Street Sweeping Reseals 10 10
Leaves 10 20
Gravel 10 10
Debris 10 10-
Grass Cutting 10 10
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7.2 CFS Site Inspections Photos
15412075
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15409195
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15412627
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14405098
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15412518
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15410928
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7.3 Road Management Plan – Supporting Documentation
(Maintained by Asset Co-ordinator)
The following is a list of current documentation and supporting information relating to Council’s Road Management Plan:
Council Report relating to the development of Council’s Road Management Plan – 28 September 2004.
Official notices relating to Council’s Intention to Make a Road Management Plan – “Manningham Leader” 6 & 13 October 2004 and “Local Paper” 3 November 2004.
Notice of Intention to Make a Road Management Plan – Government Gazette 30 September 2004.
Council Report relating to the adoption of Council’s Road Management Plan – 30 November 2004.
Official notice relating to the adoption of Council’s Road Management Plan – “Manningham Leader” 8 December 2004.
Notice of Adoption of Council’s Road Management Plan – Government Gazette 9 December 2004.
Correspondence relating to Maintenance Agreements of Municipal Boundary Roads (Maroondah, Whitehorse and Yarra Ranges).
Council Report relating to the Maintenance of Arterial roads Under State (VicRoads) Jurisdiction – 14 December 2004.
Road Management Plan Summary Sheet outlining details of Road Management Act and Council’s Road Management Plan – 15 December 2004.
Issue Briefing Note to advise Councillors on status of Road Management Plan – 15 December 2004.
Road Management Act Works Maintenance Agreement between VicRoads and Council – 20 April 2005.
VicRoads Road Management Plan Final Draft – July 2004
Manningham Maintenance Service Specification – 18 April 2006.
Manningham’s Road Asset Management Plan – 28 September 2004.
Procedure for updating/Amending Manningham’s Public Roads Register (Includes Flowchart and Delegation Memo).
Key Performance Indicator Data – to assess the effectiveness and responsiveness of maintenance in relation to-
Trees; Playgrounds; Sealed Pavements; Unsealed Roads; Open drains; Signs & Street Furniture; Concrete Footpaths; Underground Drains;; Street Sweeping; Disposal of Rubbish; Customer Service (Correspondence and Customer Requests); and Financial Performance.
Note: The above KPI’s are reported six monthly in the Manningham Maintenance PARETS Performance & Status Advisory Reports and details are kept in a central registry and maintained by the Systems Co-ordinator Manningham Maintenance.
Ma
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Procedure for Updating/Amending Manningham’s Public Road Register
Council’s Asset Coordinator has delegated authority to amend and update Manningham’s Public Roads Register, as required, in accordance with Council policy.
This authority was approved by Council on 28 September 2010 under the Instrument of Delegation, which allows for Council to delegate to the Asset coordinator specific duties and functions in relation to the Road Management Act.
Council is the nominated Road Authority for all roads within the municipality that are listed on Manningham’s Roads Register (Schedule A to the Road Management Plan) that make up the local road network and form the function of link, collector and access.
Whilst the Roads register is an attachment to the Road Management Plan, it is a separate document that can be amended or updated under delegation to avoid the need to implement formal procedures under the Road Management Act to amend the plan and Roads Register.
The Asset Co-ordinator is responsible for ensuring that the Roads Register is maintained and kept up to date in accordance with the Road Management Act and various Codes of Practice dealing with Road Management Plans.
This involves the various Service Units responsible for updating Council’s Asset management system ‘“AssetLife”’, notifying the Asset Co-ordinator of any changes to Manningham’s road data.
Following any changes to the road data, the Asset Co-ordinator will update Manningham’s Public Roads Register and report annually to council on any amendments or updates, in accordance with the delegated authority.
All outcomes will be documented as part of the normal performance reporting process to enable an independent audit to be undertaken of Manningham’s compliance with the Road Management Plan and Road Management Act.
Document2
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7.5
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7.6 CFS KPI Compliance Status Summary
Engineering Operations
Top 5 by Category - SubCategory Received this month % of Total
Asset Protection - Asset Protection / Hoarding Applications 45 10%
Road Maintenance - Street Sweeping 39 9%
Asset Protection - Security Bond Refund 38 8%
Drainage Maintenance - Street Pit 38 8%
Litter Management - Dumped Items / Collection - Operations 30 7%
All other Categories - Subcategories 262 58%
Total received: 452 100%
Top 5 by Category - SubCategory Received 12 months % of Total
Asset Protection - Asset Protection / Hoarding Applications 673 11%
Asset Protection - Security Bond Refund 466 8%
Roadside Maintenance - Signs 410 7%
Drainage Maintenance - Street Pit 306 5%
Litter Management - Dumped Items / Collection - Operations 304 5%
All other Categories - Subcategories 3819 64%
Total received: 5978 100%
Of the 452 received this month: Of the 3283 received YTD:
114 remain open 163 remain open
338 have been completed 3120 have been completed
Of the 431 completed this month: This includes requests logged in previous months
Of the 3309 completed YTD: This includes requests logged in previous months
Completed In Time Completed Out of Time Completed In Time Completed Out of Time
389 42 2969 340
90% 10% 90% 10%
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Engineering Operations cont. By Team over the last 13 months
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44
INFRASTRUCTURE ASSETS
AUDIT CONDITION
ANNUAL REPORT
February 2015
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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Report Contents
1. Executive Summary ...................................................................................... 3
2. Introduction .................................................................................................... 5
3. Infrastructure Auditing .................................................................................. 5
3.1 Audit Summary .................................................................................................. 5
3.2 Summary by Asset Type. ................................................................................... 6
3.3 Asset Types ....................................................................................................... 8
4. Defects Comments Report .......................................................................... 10
5. Asset Performance Graphs ........................................................................ 20
6. Audit Database Reports .............................................................................. 21
7. Audit Photographs ...................................................................................... 22
8. Inspection Maps .......................................................................................... 27
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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1. Executive Summary
Dennis Hunt & Associates have completed the annual asset condition audit report of the infrastructure maintenance services provided by the Engineering Operations and Parks and Recreation service units based on the audit data collected and provided by Dennis Hunt & Associates.
The audit indicates that the asset maintenance service is currently being delivered above the required Service Standards. The service continues to compare favourably with general Local Government industry standards for infrastructure asset maintenance.
The overall score for infrastructure maintenance activities was 3.96 or 99.07% which is similar to the previous audit carried out in February 2014. The overall score result is above the acceptable score of 98%, and considered within the limits of the auditing process.
The average result over the last twelve months is 99.07% which is above the acceptable standard. The overall score trend has generally been maintained above the required standard since these Infrastructure Asset Audits were first conducted in 2002 which is a commendable effort by the Infrastructure Maintenance department. The score trend is being maintained at an acceptable level taking into account a number of factors such as aging infrastructure, adverse weather conditions etc.
The average audit scores for the following asset categories were just below the required standard:
Guide Posts – Functional (97.22%)
Footpaths - (97.97%)
Street Sweeping – (97.42%)
Guide Posts (97.22%)
A number of guide posts were observed to be damaged or missing.
Footpaths (97.97%)
A number of footpaths within reserves have cracks, steps etc. but not hazardous.
Street Sweeping (97.42%)
A number of streets contained an abnormal quantity of leaf debris build up in the channels that may contribute to flooding by blocking pit inlets if not attended to.
The overall results of this audit are considered satisfactory given the unusual weather conditions at the time of audit and the overall age of the assets inspected.
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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ANNUAL AUDIT RESULTS
Recommendations
1. That road street sweeping activities be upgraded in areas identified in the audit.
2. That footpath maintenance works such as asphalt crack sealing, resealing, and concrete footpath repair maintenance activities be undertaken as a matter of urgency
3. That a regular inspection and replacement of damaged guide posts be carried out in rural areas.
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 17/03/15
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2. Introduction
Dennis Hunt and Associates were engaged by Manningham Maintenance to produce anaudit report on asset condition of a sample of the road, car parks, shopping centres, andReserves infrastructure based on survey information collected over the period 9th, 10th,11th and 12th of February 2015.
The audit included the following asset categories:
Council Access, Collector & Link Roads
Arterial Declared Main Roads (Service Roads & Landscapeareas only)
Car Parks
Parks And Reserves
Councils’ six major Shopping Centres & Strips
The inspections of roads and streets were conducted as a “windscreen” survey. Carparks, parks and reserves, and shopping centres were inspected as a “walk-through”survey.
3. Infrastructure Auditing
3.1 Audit Summary
The following tables provide a summary of the audit results for assets by category andassets by type. The overall assessment of scores provided a performance score of99.07%, which is above the acceptable standard of 98%.
Detailed reports are included in Section 3.3 of this report.
Table 1 – Summary by Asset Category.
ASSET CATEGORY No of AuditRecords
AVE SCORE %
Manningham MaintenanceCar Parks 1072 3.94 98.58
All Council Roads 2695 3.97 99.35
Parks & Reserves 388 3.95 98.65
Shopping Centres 95 3.97 99.34
Manningham Maintenance Overall 4250 3.96 99.07
This audit was conducted over four days, collected 4250 records and is considered to bea representative sample of Council infrastructure assets.
In terms of overall score assessment a score of 4.0 equates to a performance standard ordegree of compliance of 100%. In practice 100% compliance is extremely difficult toachieve in infrastructure maintenance contracts, partly due to the reactive workscomponent, and 98% is typically accepted as satisfactory performance.
Table 2 lists performance by asset type, and identifies the service unit responsible foreach type. For some asset types the responsibility lies with more than one provider, eg:furniture – park / street / shopping centre.
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3.2
S
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Ta
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AS
SE
T T
YP
E
Engineering
Operations
Parks &
Recreation
FE
B 2
014
RE
SU
LT
(Av
e %
)
FE
B 2
01
5
RE
SU
LT
(Av
e %
)
CH
AN
GE
F
RO
M L
AS
T
AU
DIT
PE
RF
OR
MA
NC
E
ST
AN
DA
RD
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R F
EB
2015
F
oo
tpa
ths (
Sh
op
pin
g C
en
tre
s &
Pa
rks
)
98.0
8%
97.9
7%
At
Std
Fu
rnit
ure
99.5
6%
98.3
8%
Ex
cee
ds S
td
Ga
rden
Be
ds
96.7
2%
98.8
3%
Belo
w S
td
Gra
ss M
ow
ing
99.8
9%
9
9.9
5%
Ex
cee
ds S
td
Gu
ard
rail
s
100%
N
A
E
xc
ee
ds S
td
Gu
ide P
osts
96.4
3%
9
7.2
2%
B
elo
w S
td
Lit
ter
Co
lle
cti
on
99.6
0%
99.4
8%
Ex
cee
ds S
td
Op
en
Dra
inag
e
99.7
9%
100%
Ex
cee
ds S
td
Pla
yg
rou
nd
s
98.4
4%
99.4
3%
E
xc
ee
ds S
td
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Parks &
Recreation
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RE
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5
RE
SU
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CH
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AS
T
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OR
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R F
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Se
ale
d R
oad
Pave
me
nt
98.7
3%
9
8.1
0%
E
xc
ee
ds S
td
Sig
ns
99.7
3%
9
9.5
8%
Ex
cee
ds S
td
Str
ee
t S
we
ep
ing
96.8
1%
97.4
2%
Belo
w S
td
Tre
es
99.6
5%
100%
Ex
cee
ds S
td
Urb
an
Dra
inag
e
99.1
6%
9
9.2
6%
Ex
cee
ds S
td
Nu
mb
er
of
Re
co
rds
4344
4250
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Ma
inte
nan
ce
Ov
era
ll
99.1
1%
99.0
7%
E
xc
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ds S
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Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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3.3 Asset Types
3.3.1 Footpaths (97.97%)
Footpaths were found to be generally in good condition however a number of parks contained asphalt footpaths with extensive weed intrusion, surface cracking. A number of concrete footpaths were also in poor condition with cracks and minor steps. These footpaths although not hazardous require urgent attention or major reconstruction costs will be incurred.
Footpaths were generally found to be in good condition at Shopping Centres and Car Parks. Some isolated damaged paths were found in carparks, however these defects were not of a hazardous nature.
3.3.2 Furniture (98.38%)
The furniture in most reserves was found to be in good condition. A number of reserves were observed to contain old weathered furniture (seats in particular) that require cleaning and/or painting as well as general repairs. Shopping Centre furniture was generally well maintained.
3.3.3 Garden Beds (98.83%)
The garden beds in reserves were generally in good condition and free from weed growth considering the recent hot weather. However a small number of damaged and dying/dead plants/trees were observed and some reserve garden beds contained extensive weed growth. Garden beds in car parks and shopping centres were generally in fair condition with only minor instances of weeds, damaged and dying/dead plants.
3.3.4 Grass Mowing (99.95%)
Grass cutting was considered overall to be very good with no reserves observed to have high grass growth.
Grass trimming was also generally considered to be at or above standard.
3.3.5 Guard Rails (NA%)
No guard rails were recorded in this audit.
3.3.6 Guide Posts (97.22%)
Whilst the majority of guide posts were found to be in good condition there was a number of instances of missing, damaged, broken or bent posts. Reflective markers were generally intact and in good condition.
3.3.7 Playgrounds (99.43%)
Playground equipment was generally in very good condition. A small number of playgrounds required raking under swings with diminished soft fall material. A number of playgrounds have had new artificial soft fall pads installed under swings which have proved to be very effective and reduce on-going maintenance.
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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3.3.8 Litter Collection (99.48%)
Litter control was generally excellent. Only minor instances of litter and debris were evident at some car parks and reserves. There was only one observed instance of dumped rubbish at Blackburn Rd Shopping Centre (Car park at rear of BP service Station).
3.3.9 Open Drainage (100%)
Only minor instances of grass/weed growth was observed which may result in flooding/ culvert blockages if not attended to. Culverts/pipes were generally in good condition.
3.3.10 Sealed Road Pavement (98.10%) - (including line marking)
Pothole patching, edge condition/gravel shoulders were considered to be in acceptable condition; however a number of rural road pavements have severe edge breaks that require attention. Channel edges/weed grass was considered below standard with extensive weed growth and edge damage that require immediate attention. Centre line marking condition was considered below standard in a number of instances but Statcon lines were generally in good condition. Faded and worn parking bays were observed in a small number of car parks.
3.3.11 Signs (99.58%)
Signs were generally in good condition. Observed defects were of a minor nature and were generally graffiti, bent signs or posts. Some reserve signs were faded. The incidence of defects was low across all asset categories. All other regulatory signs were found to be in good condition.
3.3.12 Street Sweeping (97.42%)
Pavement cleanliness in roads and streets was generally considered to be below an acceptable standard with many incidents of debris and fallen leaves. If left unattended this may lead to flooding under storm conditions.
Debris was observed in a number of car parks in areas where mechanical sweeping is not possible; these areas require manual cleaning.
3.3.13 Trees (100%)
Street trees were generally in excellent condition probably due to the higher than average rainfall experienced during the warmer months. Some minor incidents of fallen tree branches were observed in parks but are not cause any hazard to pedestrians. Overall, trees were in good condition.
3.3.14 Urban Drainage (99.26%)
Although still functional, there were a small number of storm water pits with cracked and/or broken lids or spalled lintels. A number of pit entries were observed to be blocked by leaves and debris.
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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4. Defects Comments Report
UNITID DATE ASSET_TYPE COMMENT
CAR PARKS
CP000144 09-02-15 SR3
Broken/cracked k & ch
CP000051 09-02-15 SR3
Broken/cracked k & ch
CP000328 10-02-15 SR3
Broken/cracked k & ch
CP000071 10-02-15 SR3
Broken/cracked k & ch
CP000029 09-02-15 FP1
Cracked/broken - not hazardous
CP000079 10-02-15 FP1
Cracked/broken - not hazardous
CP000071 10-02-15 FP1
Cracked/broken - not hazardous
CP000275 09-02-15 UD2
Cracked/broken lid
CP000276 09-02-15 UD2
Cracked/broken lid
CP000051 09-02-15 UD2
Cracked/broken lid
CP000328 10-02-15 GB1
Damaged/dying/dead plants
CP000275 09-02-15 FN2
Damaged/loose fixings
CP000041 10-02-15 TR1
Dead/dying trees
CP000328 10-02-15 TR1
Dead/dying trees
CP000057 12-02-15 SR3
Displaced k & ch
CP000061 12-02-15 SR3
Displaced k & ch
CP000284 11-02-15 SR3
Displaced k & ch
CP000166 10-02-15 SR3
Displaced k & ch
CP000355 12-02-15 SR3
Displaced k & ch
CP000356 12-02-15 SR3
Displaced k & ch
CP000070 10-02-15 SR3
Displaced k & ch
CP000399 12-02-15 SR3
Displaced k & ch
CP000276 09-02-15 SR2
Edge Breaks
CP000144 09-02-15 SR2
Edge Breaks
CP000166 10-02-15 SR2
Edge Breaks
CP000167 10-02-15 SR2
Edge Breaks
CP000051 09-02-15 SR2
Edge Breaks
CP000328 10-02-15 SR2
Edge Breaks
CP000071 10-02-15 SR2
Edge Breaks
CP000070 10-02-15 SR2
Edge Breaks
CP000276 09-02-15 SR4
Fading/worn centre/edge lines
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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UNITID DATE ASSET_TYPE COMMENT
CP000059 12-02-15 SR4
Fading/worn parking bays
CP000061 12-02-15 SR4
Fading/worn parking bays
CP000275 09-02-15 SR4
Fading/worn parking bays
CP000028 09-02-15 SR4
Fading/worn parking bays
CP000144 09-02-15 SR4
Fading/worn parking bays
CP000034 10-02-15 SR4
Fading/worn parking bays
CP000040 10-02-15 SR4
Fading/worn parking bays
CP000033 10-02-15 SR4
Fading/worn parking bays
CP000035 10-02-15 SR4
Fading/worn parking bays
CP000039 10-02-15 SR4
Fading/worn parking bays
CP000069 10-02-15 SR4
Fading/worn parking bays
CP000072 10-02-15 SR4
Fading/worn parking bays
CP000079 10-02-15 SR4
Fading/worn parking bays
CP000056 12-02-15 SR4
Fading/worn parking bays
CP000049 09-02-15 SR4
Fading/worn parking bays
CP000051 09-02-15 SR4
Fading/worn parking bays
CP000041 10-02-15 SR4
Fading/worn parking bays
CP000318 10-02-15 SR4
Fading/worn parking bays
CP000321 10-02-15 SR4
Fading/worn parking bays
CP000355 12-02-15 SR4
Fading/worn parking bays
CP000356 12-02-15 SR4
Fading/worn parking bays
CP000328 10-02-15 SR4
Fading/worn parking bays
CP000320 10-02-15 SR4
Fading/worn parking bays
CP000319 10-02-15 SR4
Fading/worn parking bays
CP000071 10-02-15 SR4
Fading/worn parking bays
CP000030 09-02-15 SR4
Fading/worn parking bays
CP000342 09-02-15 SR4
Fading/worn parking bays
CP000353 11-02-15 SR4
Fading/worn parking bays
CP000399 12-02-15 SR4
Fading/worn parking bays
CP000072 10-02-15 SS4
Leaning Post
CP000393 10-02-15 SS4
Leaning Post
CP000051 09-02-15 SS2
Leaning Post
CP000041 10-02-15 SS2
Leaning Post
CP000342 09-02-15 SS2
Leaning Post
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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UNITID DATE ASSET_TYPE COMMENT
CP000051 09-02-15 FP1
Minor steps - not hazardous
CP000061 12-02-15 SW1
Noticeable presence of debris
CP000276 09-02-15 SW1
Noticeable presence of debris
CP000284 11-02-15 SW1
Noticeable presence of debris
CP000029 09-02-15 SW1
Noticeable presence of debris
CP000028 09-02-15 SW1
Noticeable presence of debris
CP000144 09-02-15 SW1
Noticeable presence of debris
CP000035 10-02-15 SW1
Noticeable presence of debris
CP000039 10-02-15 SW1
Noticeable presence of debris
CP000166 10-02-15 SW1
Noticeable presence of debris
CP000313 09-02-15 SW1
Noticeable presence of debris
CP000041 10-02-15 SW1
Noticeable presence of debris
CP000355 12-02-15 SW1
Noticeable presence of debris
CP000356 12-02-15 SW1
Noticeable presence of debris
CP000342 09-02-15 SW1
Noticeable presence of debris
CP000280 11-02-15 SW1
Noticeable presence of debris
CP000398 12-02-15 SW1
Noticeable presence of debris
CP000399 12-02-15 SW1
Noticeable presence of debris
CP000342 09-02-15 SS1
Obscured by tree
CP000328 10-02-15 UD1
Pit entry completely obstructed
CP000057 12-02-15 UD1
Pit entry more than 50% obstructed
CP000029 09-02-15 UD1
Pit entry more than 50% obstructed
CP000028 09-02-15 UD1
Pit entry more than 50% obstructed
CP000072 10-02-15 UD1
Pit entry more than 50% obstructed
CP000166 10-02-15 UD1
Pit entry more than 50% obstructed
CP000355 12-02-15 UD1
Pit entry more than 50% obstructed
CP000356 12-02-15 UD1
Pit entry more than 50% obstructed
CP000062 12-02-15 SS1
Plate fading/weathered
CP000061 12-02-15 SS1
Plate fading/weathered
CP000284 11-02-15 SS3
Plate fading/weathered
CP000072 10-02-15 SS3
Plate fading/weathered
CP000393 10-02-15 SS3
Plate fading/weathered
CP000167 10-02-15 SS1
Plate fading/weathered
CP000041 10-02-15 SS1
Plate fading/weathered
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
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UNITID DATE ASSET_TYPE COMMENT
CP000400 12-02-15 SS1
Plate fading/weathered
CP000072 10-02-15 SW1
Significant presence of debris
CP000328 10-02-15 SW1
Significant presence of debris
CP000328 10-02-15 LT2
Significant presence of dumped
CP000328 10-02-15 LT1
Significant presence of litter
CP000061 12-02-15 GB1
Some untidy/unhealthy growth
CP000072 10-02-15 GB1
Some untidy/unhealthy growth
CP000393 10-02-15 GB1
Some untidy/unhealthy growth
CP000166 10-02-15 GB1
Some untidy/unhealthy growth
CP000041 10-02-15 GB1
Some untidy/unhealthy growth
CP000399 12-02-15 GB1
Some untidy/unhealthy growth
CP000166 10-02-15 SR1
Surface break-up
CP000071 10-02-15 SR1
Surface break-up
CP000070 10-02-15 SR1
Surface break-up
CP000390 09-02-15 SR1
Surface break-up
CP000167 10-02-15 SR3
Weed growth
ROADS
Robhill Rise 09-02-15 SR3
Broken/cracked k & ch
Little Valley Rd 09-02-15 SR3
Broken/cracked k & ch
Crouch Crt 09-02-15 SR3
Broken/cracked k & ch
The Boulevarde 09-02-15 SR3
Broken/cracked k & ch
Between 124 & 128 James St 09-02-15 SR3
Broken/cracked k & ch
Rivulet Pl 11-02-15 UD2
Cracked/broken lid
Kelvan Gv 11-02-15 UD2
Cracked/broken lid
Robhill Rise 09-02-15 UD2
Cracked/broken lid
Donald Pl 09-02-15 UD2
Cracked/broken lid
Clancys Lane 09-02-15 UD2
Cracked/broken lid
Henry St 09-02-15 UD2
Cracked/broken lid
Alva Av 12-02-15 GP1
Damaged
Alva Av 12-02-15 GP1
Damaged
Brympton Av 12-02-15 GP1
Damaged
Rainbow Valley Rd 12-02-15 GP1
Damaged
Murillo Ct 09-02-15 SR2
Edge Breaks
Birbank Ct 09-02-15 SR2
Edge Breaks
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UNITID DATE ASSET_TYPE COMMENT
Robhill Rise 09-02-15 SR2
Edge Breaks
Little Valley Rd 09-02-15 SR2
Edge Breaks
Berwyn Cr 09-02-15 SR3
Edge breaks
Gairlock Ct 09-02-15 SR2
Edge Breaks
Netley Rise 09-02-15 SR2
Edge Breaks
Graeme Cl 09-02-15 SR3
Edge breaks
The Boulevarde 09-02-15 SR2
Edge Breaks
Scenic Rise 09-02-15 SR3
Edge breaks
Scenic Rise 09-02-15 SR2
Edge Breaks
Diosma Ct 09-02-15 SR3
Edge breaks
Diosma Ct 09-02-15 SR2
Edge Breaks
Leyte Cl 09-02-15 SR3
Edge breaks
Leyte Cl 09-02-15 SR2
Edge Breaks
Correidale Cr 12-02-15 SR2
Edge Breaks
Drayton Cr 12-02-15 SR2
Edge Breaks
Tacoma St 12-02-15 SR2
Edge Breaks
Tuckers Rd 09-02-15 SR2
Edge Breaks
Flora Rd 12-02-15 SR2
Edge Breaks
Andersons Creek Rd 10-02-15 SR2
Edge Breaks
Alexander Rd 11-02-15 SR2
Edge Breaks
Alva Av 12-02-15 SR2
Edge Breaks
Alva Av 12-02-15 SR2
Edge Breaks
Brympton Av 12-02-15 SR2
Edge Breaks
Cantala Dr 09-02-15 SR3
Edge breaks
Cantala Dr 09-02-15 SR2
Edge Breaks
Clancys Lane 09-02-15 SR2
Edge Breaks
Garden Rd 12-02-15 SR2
Edge Breaks
Henry St 09-02-15 SR3
Edge breaks
Henry St 09-02-15 SR2
Edge Breaks
Larne Av 12-02-15 SR2
Edge Breaks
Margot Av 09-02-15 SR3
Edge breaks
Margot Av 09-02-15 SR2
Edge Breaks
Mc Gowans Rd 12-02-15 SR2
Edge Breaks
Smiths Rd 09-02-15 SR2
Edge Breaks
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
15
UNITID DATE ASSET_TYPE COMMENT
2-6 The Boulevarde 09-02-15 SR3
Edge breaks
The Boulevarde 09-02-15 SR2
Edge Breaks
The Boulevarde 09-02-15 SR2
Edge Breaks
Andersons Creek Rd Service Rd (East) 10-02-15 SR2
Edge Breaks
Serpells Rd 09-02-15 SR2
Edge Breaks
Church Rd 09-02-15 SR2
Edge Breaks
Rainbow Valley Rd 12-02-15 SR2
Edge Breaks
Andersons Creek Rd Service Rd (East) 10-02-15 SR2
Edge Breaks
Mc Intyres Rd 12-02-15 SR2
Edge Breaks
Margot Av 09-02-15 SR2
Edge Breaks
Rear 250A- 282 Blackburn Road 10-02-15 SR2
Edge Breaks
Rear of 1B Jackson Ct to 916C D'cster Rd 10-02-15 SR3
Edge breaks
Rear of 1B Jackson Ct to 916C D'cster Rd 10-02-15 SR2
Edge Breaks
Rear of 4 - 16 Mitchell St 10-02-15 SR2
Edge Breaks
Alexander Rd 11-02-15 SR2
Edge Breaks
Mitchell Av 12-02-15 SR4
Fading/worn centre/edge lines
Hope Ct 11-02-15 SR4
Fading/worn centre/edge lines
The Boulevarde 09-02-15 SR4
Fading/worn centre/edge lines
Correidale Cr 12-02-15 SR4
Fading/worn centre/edge lines
Trudi Ct 12-02-15 SR4
Fading/worn centre/edge lines
Alexander Rd 11-02-15 SR4
Fading/worn centre/edge lines
Cantala Dr 09-02-15 SR4
Fading/worn centre/edge lines
Conway Av 12-02-15 SR4
Fading/worn centre/edge lines
Fernlea Cr 11-02-15 SR4
Fading/worn centre/edge lines
Larne Av 12-02-15 SR4
Fading/worn centre/edge lines
Larnoo Dr 11-02-15 SR4
Fading/worn centre/edge lines
Margot Av 09-02-15 SR4
Fading/worn centre/edge lines
Old Warrandyte Rd (Donvale) 12-02-15 SR4
Fading/worn centre/edge lines
Larne Av 12-02-15 SR4
Fading/worn centre/edge lines
Larne Av 12-02-15 SR4
Fading/worn centre/edge lines
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
16
UNITID DATE ASSET_TYPE COMMENT
Alexander Rd 11-02-15 SR4
Fading/worn centre/edge lines
The Boulevarde 09-02-15 SR4
Fading/worn parking bays
Tacoma St 12-02-15 SR4
Fading/worn statcon
Dempster Ct 12-02-15 SR4
Fading/worn statcon
Decontra Cl 12-02-15 SR4
Fading/worn statcon
Harkaway Rise 10-02-15 SW1
Noticeable presence of debris
Robhill Rise 09-02-15 SW1
Noticeable presence of debris
Willowbank Ct 09-02-15 SW1
Noticeable presence of debris
St James Ct 10-02-15 SW1
Noticeable presence of debris
Chestnut Ct 10-02-15 SW1
Noticeable presence of debris
Berwyn Cr 09-02-15 SW1
Noticeable presence of debris
Killibury Ct 09-02-15 SW1
Noticeable presence of debris
Peartree Ct 10-02-15 SW1
Noticeable presence of debris
Applewood Ct 10-02-15 SW1
Noticeable presence of debris
Whistlewood Cl 10-02-15 SW1
Noticeable presence of debris
Briarwood Ct 10-02-15 SW1
Noticeable presence of debris
Ravenswood Ct 10-02-15 SW1
Noticeable presence of debris
Monteath Pl 10-02-15 SW1
Noticeable presence of debris
Thorncombe Walk 10-02-15 SW1
Noticeable presence of debris
Tralee Ct 12-02-15 SW1
Noticeable presence of debris
Yileen Ct 12-02-15 SW1
Noticeable presence of debris
Mont Close (Private) 10-02-15 SW1
Noticeable presence of debris
Opala Ct 12-02-15 SW1
Noticeable presence of debris
Dempster Ct 12-02-15 SW1
Noticeable presence of debris
Trudi Ct 12-02-15 SW1
Noticeable presence of debris
Decontra Cl 12-02-15 SW1
Noticeable presence of debris
Utrecht Ct 12-02-15 SW1
Noticeable presence of debris
Berrima Rd 12-02-15 SW1
Noticeable presence of debris
Berrima Rd 12-02-15 SW1
Noticeable presence of debris
Conway Av 12-02-15 SW1
Noticeable presence of debris
Larne Av 12-02-15 SW1
Noticeable presence of debris
Raymond Elliot Ct 12-02-15 SW1
Noticeable presence of debris
White Lodge Ct 12-02-15 SW1
Noticeable presence of debris
Zerbe Av 10-02-15 SW1
Noticeable presence of debris
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
17
UNITID DATE ASSET_TYPE COMMENT
Andersons Creek Rd Service Rd (East) 10-02-15 SW1
Noticeable presence of debris
Nengerman Ct 12-02-15 SW1
Noticeable presence of debris
Carel Ct 12-02-15 SW1
Noticeable presence of debris
Larne Av 12-02-15 SW1
Noticeable presence of debris
Larne Av 12-02-15 SW1
Noticeable presence of debris
Macedon Rd 09-02-15 SW1
Noticeable presence of debris
Macedon Rd 09-02-15 SW1
Noticeable presence of debris
Deep Creek Dve (Private) 11-02-15 SW1
Noticeable presence of debris
Serpells Rd 10-02-15 SW1
Noticeable presence of debris
Rear of 1-37 Macedon Rd 09-02-15 SR1
Other
Robhill Rise 09-02-15 UD1
Pit entry more than 50% obstructed
Little Valley Rd 09-02-15 UD1
Pit entry more than 50% obstructed
Tralee Ct 12-02-15 UD1
Pit entry more than 50% obstructed
Correidale Cr 12-02-15 UD1
Pit entry more than 50% obstructed
Raymond Elliot Ct 12-02-15 UD1
Pit entry more than 50% obstructed
Serpells Rd 09-02-15 UD1
Pit entry more than 50% obstructed
Leyte Cl 09-02-15 GS1
Some long & uneven growth
Serpells Rd 10-02-15 GB1
Some untidy/unhealthy growth
Little Valley Rd 09-02-15 UD2
Spalled lintel
Beechwood Cl 11-02-15 UD2
Spalled lintel
Serpells Rd 09-02-15 UD2
Spalled lintel
Rear of 1-31 Tunstall Sq 10-02-15 SR1
Surface break-up
Rear 250A- 282 Blackburn Road 10-02-15 SR1
Surface break-up
Rear of 2 - 14 Jackson Ct 10-02-15 SR1
Surface break-up
Rear of 4 - 16 Mitchell St 10-02-15 SR1
Surface break-up
South Side 1 Macedon Rd 09-02-15 SR1
Surface break-up
Halcyon Ct 10-02-15 SR3
Weed growth
Halcyon Ct 10-02-15 SR2
Weed Growth
Swansfield Ct 11-02-15 SR2
Weed Growth
2-6 The Boulevarde 09-02-15 SR2
Weed Growth
Andersons Creek Rd Service Rd (East) 10-02-15 SR3
Weed growth
Andersons Creek Rd Service 10-02-15 SR3
Weed growth
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
18
UNITID DATE ASSET_TYPE COMMENT
Rd (East)
Rear of 1-31 Tunstall Sq 10-02-15 SR2
Weed Growth
SHOPPING CENTRES
SC000030 10-02-15 FP1
Cracked/broken - not hazardous
SC000020 11-02-15 FP1
Cracked/broken - not hazardous
SC000013 09-02-15 FP1
Cracked/broken - not hazardous
SC000026 10-02-15 GB1
Damaged/dying/dead plants
SC000020 11-02-15 LT2
Noticeable presence of dumped
RESERVES
PK0156 09-02-15 FP1
Cracked/broken - not hazardous
PK0175 09-02-15 FP1
Cracked/broken - not hazardous
PK0178 12-02-15 FP1
Cracked/broken - not hazardous
PK0210 09-02-15 FP1
Cracked/broken - not hazardous
PK0214 11-02-15 FP1
Cracked/broken - not hazardous
PK0340 11-02-15 FP1
Cracked/broken - not hazardous
PK0247b 09-02-15 FP1
Cracked/broken - not hazardous
PK0247a 09-02-15 FP1
Cracked/broken - not hazardous
PK0247c 09-02-15 FP1
Cracked/broken - not hazardous
PK0247a 09-02-15 SS4
Damaged/Bent Sign
PK0247c 09-02-15 SS4
Damaged/Bent Sign
PK0082 11-02-15 FN2
Damaged/loose fixings
PK0178 12-02-15 FN2
Damaged/loose fixings
PK0186 11-02-15 FN2
Damaged/loose fixings
PK0247c 09-02-15 FN2
Damaged/loose fixings
PK0178 12-02-15 SS3
Graffiti
PK0156 09-02-15 SS4
Leaning Post
PK0156 09-02-15 FP2
Minor infiltration
PK0247c 09-02-15 FP2
Minor infiltration
PK0230 11-02-15 FP1
Minor steps - not hazardous
PK0147 10-02-15 FN1
Not clean
PK0011 10-02-15 LT2
Noticeable presence of dumped
PK0214 11-02-15 LT2
Noticeable presence of dumped
PK0010 09-02-15 LT1
Noticeable presence of litter
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
19
UNITID DATE ASSET_TYPE COMMENT
PK0011 10-02-15 LT1
Noticeable presence of litter
PK0283 11-02-15 LT1
Noticeable presence of litter
PK0247c 09-02-15 SS3
Other
PK0081 12-02-15 SS3
Plate fading/weathered
PK0104 11-02-15 SS3
Plate fading/weathered
PK0145 10-02-15 SS3
Plate fading/weathered
PK0214 11-02-15 SS3
Plate fading/weathered
PK0230 11-02-15 SS3
Plate fading/weathered
PK0340 11-02-15 SS3
Plate fading/weathered
PK0247b 09-02-15 SS3
Plate fading/weathered
PK0247a 09-02-15 SS3
Plate fading/weathered
PK0156 09-02-15 PG2
Poor condition & insufficient
PK0247a 09-02-15 FP2
Some advanced growth
PK0104 11-02-15 FN1
Weathered/flaking paint
PK0156 09-02-15 FN1
Weathered/flaking paint
PK0178 12-02-15 FN1
Weathered/flaking paint
PK0186 11-02-15 FN1
Weathered/flaking paint
PK0346 11-02-15 FN1
Weathered/flaking paint
PK0354 09-02-15 FN1
Weathered/flaking paint
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
20
5. Asset Performance Graphs
Overall Performance – All Assets
Overall Performance – By Asset Type
98.58%
99.19%
98.98%
99.02%
99.23%
99.29%
99.30%
98.30%
99.42%
99.02%
98.63%
98.56%
99.10%
97.36%
99.48%
98.51%
99.05%
98.22%
98.96%99.04%
99.24%
99.36%
99.11%
99.07%
70
%
75
%
80
%
85
%
90
%
95
%
10
0%
Feb-05
Aug-05
Feb-06
Aug-06
Feb-07
Aug-07
Feb-08
Aug-08
Feb-09
Aug-09
Feb-10
Aug-10
Feb-11
Aug-11
Feb-12
Aug-12
Feb-13
Aug-13
Feb-14
Aug-14
Feb-15
- -
- -
Re
qu
ire
d S
tan
dard
98%
Rep
ort
Da
te:
13-F
eb-1
5
Ma
nn
ing
ha
m C
ity C
ou
nc
il
AL
L A
SS
ET
S
OVE
RA
LL P
ERFO
RM
AN
CE
Infr
astr
uctu
re A
ss
et
Au
dit
s
99.2%
99.6%99.4%
99.4%
99.5%
99.5%
99.6%
98.7%
99.5%
99.4%
98.9%
98.7%
99.1%
97.8%
99.7%
98.7%
99.2%
98.5%
99.0%99.0%
99.4%
99.5%
99.4%
99.3%
70%
75%
80%
85%
90%
95%
100%
Feb-05
Jun-05
Oct-05
Feb-06
Jun-06
Oct-06
Feb-07
Jun-07
Oct-07
Feb-08
Jun-08
Oct-08
Feb-09
Jun-09
Oct-09
Feb-10
Jun-10
Oct-10
Feb-11
Jun-11
Oct-11
Feb-12
Jun-12
Oct-12
Feb-13
Jun-13
Oct-13
Feb-14
Jun-14
Oct-14
Feb-15
- -
- -
Re
qu
ire
d S
tan
dard
98%
Rep
ort
Da
te:
13-F
eb-1
5
Ma
nn
ing
ha
m C
ity C
ou
nc
il
AL
L C
OU
NC
IL R
OA
DS
OVE
RA
LL P
ERFO
RM
AN
CE
Infr
astr
uctu
re A
ss
et
Au
dit
s
97.5%
98.0%98.2%
97.7%
98.8%
98.9%
98.1%
97.7%
99.4%
97.9%
97.9%
96.9%
99.0%
95.1%
98.1%
96.6%
98.6%
96.4%
98.9%98.8%
98.8%
99.0%
98.6%
98.6%
70%
75%
80%
85%
90%
95%
100%
Feb-05
Jun-05
Oct-05
Feb-06
Jun-06
Oct-06
Feb-07
Jun-07
Oct-07
Feb-08
Jun-08
Oct-08
Feb-09
Jun-09
Oct-09
Feb-10
Jun-10
Oct-10
Feb-11
Jun-11
Oct-11
Feb-12
Jun-12
Oct-12
Feb-13
Jun-13
Oct-13
Feb-14
Jun-14
Oct-14
Feb-15
- -
- -
Re
qu
ire
d S
tan
dard
98%
Rep
ort
Da
te:
13-F
eb-1
5
Ma
nn
ing
ha
m C
ity C
ou
nc
il
PA
RK
S A
ND
RE
SE
RV
ES
OVE
RA
LL P
ERFO
RM
AN
CE
Infr
astr
uctu
re A
ss
et
Au
dit
s
98.9%
97.3%98.1%
98.0%
98.9%
98.4%
98.3%
96.4%
99.2%
97.4%
97.7%
98.9%
99.5%
96.3%
99.5%
95.8%
100.0%
98.1%
99.0%99.7%
99.7%
98.9%
98.5%
99.3%
80%
85%
90%
95%
100%
Feb-05
Jun-05
Oct-05
Feb-06
Jun-06
Oct-06
Feb-07
Jun-07
Oct-07
Feb-08
Jun-08
Oct-08
Feb-09
Jun-09
Oct-09
Feb-10
Jun-10
Oct-10
Feb-11
Jun-11
Oct-11
Feb-12
Jun-12
Oct-12
Feb-13
Jun-13
Oct-13
Feb-14
Jun-14
Oct-14
Feb-15
- -
- -
Re
qu
ire
d S
tan
dard
98%
Rep
ort
Da
te:
13-F
eb-1
5
Ma
nn
ing
ha
m C
ity C
ou
nc
il
SH
OP
PIN
G C
EN
TR
ES
OVE
RA
LL P
ERFO
RM
AN
CE
Infr
astr
uctu
re A
ss
et
Au
dit
s
97.3%
98.8%
97.3%
98.3%
99.1%
98.1%
98.9%
98.1%
98.0%
98.6%
98.8%
97.3%
98.7%
99.0%
98.7%
98.2%
99.0%
98.8%
99.1%
98.9%
98.6%
70%
75%
80%
85%
90%
95%
100%
Feb-05
Jun-05
Oct-05
Feb-06
Jun-06
Oct-06
Feb-07
Jun-07
Oct-07
Feb-08
Jun-08
Oct-08
Feb-09
Jun-09
Oct-09
Feb-10
Jun-10
Oct-10
Feb-11
Jun-11
Oct-11
Feb-12
Jun-12
Oct-12
Feb-13
Jun-13
Oct-13
Feb-14
Jun-14
Oct-14
Feb-15
- -
- -
Re
qu
ire
d S
tan
dard
98%
Rep
ort
Da
te:
13-F
eb-1
5
Ma
nn
ing
ha
m C
ity C
ou
nc
il
CA
R P
AR
KS
OVE
RA
LL P
ERFO
RM
AN
CE
Infr
astr
uctu
re A
ss
et
Au
dit
s
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
21
6. Audit Database Reports
Database reports attached:
Audit Report 1 - Activity Summary – All Assets
Audit Report 2 - Activity Summary – Car Parks
Audit Report 3 - Activity Summary – Parks & Reserves
Audit Report 4 - Activity Summary – Council Roads
Audit Report 7 - Activity Summary – Shopping Centres
Audit Report 1 - ACTIVITY SUMMARY
February 2015
OVERALL ASSESSMENT
3.86
3.98
3.98
3.99
3.98
3.99
3.98
Cracks Steps
Weeds/Grass
Regulatory - Condition
Reg. - Minor Repairs
General - Condition
Gen. - Minor Repairs
Footpaths
Sealed Road Pavement
Pothole Patching
Edge Cond./Gravel Sholder 3.90
Signs
3.92 123( )
3.94Ch. Edge / Weeds Grass
Linemarking/RRPM's 3.84
3.92 975( )
3.92
3.95
Condition
Minor Repairs
Furniture
3.94 100( )
3.98 828( )
3.95Plants/Mulch/Weeds
Garden Beds
3.95 96( )
Litter Collection
Roadside / Park Litter 3.98
3.98Dumped Rubbish
3.98 216( )
Street Sweeping
Street Sweeping
97.97%
98.38%
98.83%
99.48%
98.10%
99.58%
Grass Mowing
Grass Height 4.00
4.00Edge Trimming
4.00 528( ) 99.95%
Playgrounds
Equipment & Furniture 4.00
3.95Softfall
3.98 22( ) 99.43%
Open Drainage
Clear / Shape / Free flowing 4.00
4.00Culvert/ Pipe Repairs
4.00 64( ) 100.00%
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
3.90Street Sweeping
3.90 281( )
Trees
Condition 4.00
4.00Clearances
4.00 586( )
Urban Drainage
Clear Entry 3.96
3.98Lids
3.97 504( )
97.42%
100.00%
99.26%
3.96 4341( ) 99.07%Overall Average Score:
Guide Posts
Functional 3.89
3.89 18( ) 97.22%
Guardrails
Condition
0( )
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
Audit Report 2 - ACTIVITY SUMMARY
February 2015
CAR PARKS
3.94
4.00
3.95
3.98
3.95
3.95
3.97
Cracks Steps
Weeds/Grass
Regulatory - Condition
Reg. - Minor Repairs
General - Condition
Gen. - Minor Repairs
Footpaths
Sealed Road Pavement
Pothole Patching
Edge Cond./Gravel Sholder 3.94
Signs
3.97 66( )
3.90Ch. Edge / Weeds Grass
Linemarking/RRPM's 3.75
3.89 259( )
4.00
3.98
Condition
Minor Repairs
Furniture
3.99 40( )
3.96 188( )
3.93Plants/Mulch/Weeds
Garden Beds
3.93 49( )
Litter Collection
Roadside / Park Litter 3.98
3.99Dumped Rubbish
3.99 132( )
3.85Street Sweeping
Street Sweeping
3.85 66( )Trees
Condition 3.98
4.00Clearances
3.99 98( )
99.24%
99.69%
98.21%
99.72%
97.35%
99.00%
96.21%
99.74%
Grass Mowing
Grass Height 4.00
3.98Edge Trimming
3.99 56( ) 99.78%
Open Drainage
Clear / Shape / Free flowing
Culvert/ Pipe Repairs
0( )
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
3.99 98( )
Urban Drainage
Clear Entry 3.91
3.97Lids
3.94 118( )
99.74%
98.52%
3.94 1072( ) 98.58%Car Parks Average Score:
Guide Posts
Functional
0( )
Guardrails
Condition
0( )
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
Audit Report 3 - ACTIVITY SUMMARY
February 2015
PARKS & RESERVES
3.76
3.93
3.84
3.95
Cracks Steps
Weeds/Grass
Regulatory - Condition
Reg. - Minor Repairs
General - Condition
Gen. - Minor Repairs
Footpaths
Signs
3.84 41( )
3.81
3.90
Condition
Minor Repairs
Furniture
3.86 42( )
3.90 64( )
4.00Plants/Mulch/Weeds
Garden Beds
4.00 18( )
Litter Collection
Roadside / Park Litter 3.96
3.97Dumped Rubbish
3.96 68( )
Trees
Condition 4.00
4.03Clearances
4.01 67( )
Urban Drainage
Clear Entry
Lids
0( )
96.04%
96.43%
100.00%
99.08%
97.46%
100.37%
Grass Mowing
Grass Height 4.00
4.00Edge Trimming
4.00 66( ) 100.00%
Playgrounds
Equipment & Furniture 4.00
3.95Softfall
3.98 22( ) 99.43%
Open Drainage
Clear / Shape / Free flowing
Culvert/ Pipe Repairs
0( )
3.95 388( ) 98.65%Parks & Reserves Average Score:
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
Audit Report 4 - ACTIVITY SUMMARY
February 2015
ALL COUNCIL ROADS
4.00
4.00
4.00
4.00
4.00
Cracks Steps
Weeds/Grass
Regulatory - Condition
Reg. - Minor Repairs
General - Condition
Gen. - Minor Repairs
Footpaths
Sealed Road Pavement
Pothole Patching
Edge Cond./Gravel Sholder 3.89
Signs
0( )
3.95Ch. Edge / Weeds Grass
Linemarking/RRPM's 3.90
3.94 682( )
4.00
4.00
Condition
Minor Repairs
Furniture
4.00 4( )
4.00 538( )
3.98Plants/Mulch/Weeds
Garden Beds
3.98 21( )
Litter Collection
Roadside / Park Litter
Dumped Rubbish
0( )
3.91Street Sweeping
Street Sweeping
3.91 201( )Trees
Condition 4.00
4.00Clearances
100.00%
99.40%
98.52%
100.00%
97.64%
Grass Mowing
Grass Height 4.00
4.00Edge Trimming
4.00 398( ) 99.97%
Open Drainage
Clear / Shape / Free flowing 4.00
4.00Culvert/ Pipe Repairs
4.00 64( ) 100.00%
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
4.00 405( )
Urban Drainage
Clear Entry 3.98
3.98Lids
3.98 364( )
100.00%
99.45%
3.97 2695( ) 99.35%All Roads Average Score:
Guide Posts
Functional 3.89
3.89 18( ) 97.22%
Guardrails
Condition
0( )
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
Audit Report 7 - ACTIVITY SUMMARY
February 2015
SHOPPING CENTRES
3.81
4.00
4.00
4.00
Cracks Steps
Weeds/Grass
Regulatory - Condition
Reg. - Minor Repairs
General - Condition
Gen. - Minor Repairs
Footpaths
Signs
3.91 16( )
4.00
4.00
Condition
Minor Repairs
Furniture
4.00 14( )
4.00 14( )
3.94Plants/Mulch/Weeds
Garden Beds
3.94 8( )
Litter Collection
Roadside / Park Litter 4.00
3.94Dumped Rubbish
3.97 16( )
4.00Street Sweeping
Street Sweeping
4.00 3( )Trees
Condition 4.00
4.00Clearances
4.00 16( )
Urban Drainage
Clear Entry
Lids
0( )
97.66%
100.00%
98.44%
99.22%
100.00%
100.00%
100.00%
Grass Mowing
Grass Height 4.00
4.00Edge Trimming
4.00 8( ) 100.00%
3.97 95( ) 99.34%Shopping Centres Roads Average Score:
Audit Report 1 - ACTIVITY SUMMARY Report Date: 13-Feb-15
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
22
7. Audit Photographs
Standard Carpark Bays Standard Centre Line
Standard pavement centreline Standard furniture
Standard Shopping Centre Footpath Standard Signage
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
23
Damaged Bollards Faded Linemarking
Pavement Cracking Tree Root Damage
Grafitti Sign Leaning Sign
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
24
Faded Carparking Bays Obscured Parking Sign
Edge Breaks Damaged Pit Lintel
Weathered Furniture Playground swing softfall
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
25
Blocked Pit Entry/ Litter Standard Pit Entry
Dead/dying garden bed plants Channel leaves/debris
Tree Root damage Garden Bed Litter
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
26
Dumped Rubbish Boundary Fence collapsed
Loose/damaged foot bridge planks Grafitti/ damaged Sign
Manningham City Council Infrastructure Asset Auditing
Dennis Hunt & Associates Pty Ltd InfraRpt FEB 2015 DHA 12/03/15
27
8. Inspection Maps