Post on 14-Apr-2018
transcript
7/29/2019 manual sef de misiune
1/119
-Inhoudsopgave
EUROPEAN
YOUTH
OLYMPIC
FESTIVAL
UTRECHT 2013
14 19 JULY
Chefs de Mission
Manual 28 June 2013
7/29/2019 manual sef de misiune
2/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 2 of 119
Index Chefs de Mission Manual
Welcome to Utrecht ............................................................................................................................ 10
Welcome to the Chefs de Mission Manual ..................................................................................... 11
Deadlines and Key Dates .................................................................................................................. 12
1. Introduction .................................................................................................................................. 17
1.1. EYOF 2013 .......................................................................................................................... 17
1.2. EYOF Utrecht 2013 Organising Committee ................................................................... 17
1.3. The Netherlands ................................................................................................................. 19
1.4. Utrecht old city with a big heart ..................................................................................... 20
1.5. Weather................................................................................................................................ 20
1.6. Useful information for your stay........................................................................................ 21
1.6.1. Water............................................................................................................................ 21
1.6.2. Electricity...................................................................................................................... 21
1.6.3. Currency....................................................................................................................... 21
1.6.4. Banking network ......................................................................................................... 21
1.6.5. Public Health ............................................................................................................... 21
2. Arrivals and departures.............................................................................................................. 23
2.1. Ports of entry ....................................................................................................................... 23
2.1.1. By plane Amsterdam Schiphol Airport ................................................................ 23
2.1.2. By plane - Rotterdam The Hague Airport............................................................... 23
2.1.3. By plane - Eindhoven Airport ................................................................................... 24
2.1.4. Travel to Utrecht by train ........................................................................................... 24
2.1.5. Travel to Utrecht by bus............................................................................................. 24
2.1.6. Travel to Utrecht by car or mini-van......................................................................... 25
2.2. Transport of luggage, equipment and other goods ....................................................... 26
7/29/2019 manual sef de misiune
3/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 3 of 119
2.3. Arrivals judges, referees and Olympic Family members .............................................. 27
2.4. Arrivals media...................................................................................................................... 28
2.5. Visa information .................................................................................................................. 28
2.6. Customs and import of goods ........................................................................................... 29
2.7. Departure ............................................................................................................................. 29
2.7.1. By plane Amsterdam Schiphol Airport ................................................................. 29
2.7.2. By plane - Rotterdam The Hague Airport ................................................................ 29
2.7.3. By plane - Eindhoven Airport .................................................................................... 29
2.7.4. By train Utrecht Central Station............................................................................. 30
2.7.5. By car, bus or mini-van .............................................................................................. 30
2.7.6. Transport of luggage, equipment and other goods ............................................... 30
2.7.7. Departures of referees, judges and Olympic Family members ........................... 30
2.7.8. Departures media ....................................................................................................... 31
3. Delegation Registration and Accreditation.............................................................................. 33
3.1. Deadlines ............................................................................................................................. 33
3.2. Delegation registration progress ...................................................................................... 33
3.2.1. Entries by number....................................................................................................... 34
3.2.2. Entries by name and Sport Entries .......................................................................... 34
3.2.3. Registration confirmation........................................................................................... 35
3.3. Required information .......................................................................................................... 35
3.4. Accreditation Centres......................................................................................................... 38
3.5. Accreditation quotas and access entitlements............................................................... 38
3.6. Accreditation distributions ................................................................................................. 38
3.7. Access control..................................................................................................................... 39
3.8. Guest Passes ...................................................................................................................... 39
3.9. Working passes................................................................................................................... 39
7/29/2019 manual sef de misiune
4/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 4 of 119
3.10. Media Accreditation ........................................................................................................ 40
4. Assistance to NOC Delegations ............................................................................................... 42
5. Transport...................................................................................................................................... 44
5.1. EYOF Utrecht 2013 Transport Network .......................................................................... 44
5.2. Public transport service ..................................................................................................... 52
5.3. Transport to Opening Ceremony and Closing Party ..................................................... 52
5.3.1. Opening Ceremony ........................................................................................................ 52
5.3.2. Closing Party ................................................................................................................... 53
5.4. Dedicated cars .................................................................................................................... 53
5.5. Venue parking ..................................................................................................................... 54
5.6. Transport Desk.................................................................................................................... 54
5.7. Car rental ............................................................................................................................. 54
6. Olympic Villages ......................................................................................................................... 57
6.1. Introduction to the Olympic Villages ................................................................................ 57
6.1.1. Olympic Village I ............................................................................................................. 57
6.1.2. Olympic Village II ............................................................................................................ 58
6.1.3. Olympic Village III ........................................................................................................... 59
6.2. Villages services ................................................................................................................. 60
6.2.1. Check-in and check-out procedures ............................................................................ 60
6.2.2. Complaints and requests for repairs ............................................................................ 60
6.2.3. House rules...................................................................................................................... 61
6.2.4. Bedding ............................................................................................................................ 61
6.2.5. Towels .............................................................................................................................. 61
6.2.6.
Cleaning........................................................................................................................... 61
6.2.7. Washing machines ......................................................................................................... 62
7/29/2019 manual sef de misiune
5/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 5 of 119
6.2.8. Allocation of NOC Offices.............................................................................................. 62
6.2.9. Medical rooms ................................................................................................................. 62
6.3. NOC Relations and Services ............................................................................................ 63
6.3.1. NOC Services Centre..................................................................................................... 63
6.3.2. Proxy Cards ..................................................................................................................... 63
6.4. Food and beverage services............................................................................................. 64
6.4.1. Olympic Villages Restaurants ....................................................................................... 64
6.4.2. Packed lunches............................................................................................................... 64
6.4.3. Venues ............................................................................................................................. 64
6.4.4. Water................................................................................................................................ 65
6.5. Recreational service........................................................................................................... 65
6.6. Emergency services ........................................................................................................... 65
6.7. Further information ............................................................................................................. 65
6.7.1. Key replacement ............................................................................................................. 65
6.7.2. Smoking and alcohol policy........................................................................................... 66
6.7.3. Damages policy............................................................................................................... 66
6.7.4. Lost and found................................................................................................................. 66
6.7.5. Cooking policy ................................................................................................................. 66
7. Sport ............................................................................................................................................. 68
7.1. EYOF 2013 Event schedule.............................................................................................. 68
7.2. Overview Sports, Disciplines, Categories and Quotas ................................................ 69
7.3. Competition schedule EYOF 2013................................................................................... 70
7.4. Training schedule EYOF 2013.......................................................................................... 71
7.5. Sports Information Desks .................................................................................................. 72
7.6. Clothing and advertising .................................................................................................... 72
7.7. Fitness facilities................................................................................................................... 74
7/29/2019 manual sef de misiune
6/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 6 of 119
8. Venues ......................................................................................................................................... 76
8.1. Venue overview................................................................................................................... 76
8.2. Utrecht overview map ........................................................................................................ 76
8.3. Athletics................................................................................................................................ 77
8.4. Basketball............................................................................................................................. 78
8.5. Cycling .................................................................................................................................. 79
8.6. Gymnastics .......................................................................................................................... 79
8.7. Handball ............................................................................................................................... 80
8.8. Judo ...................................................................................................................................... 81
8.9. Swimming............................................................................................................................. 82
8.10. Tennis ............................................................................................................................... 83
8.11. Volleyball .......................................................................................................................... 83
9. Ceremonies ................................................................................................................................. 86
9.1. Opening Ceremony ............................................................................................................ 86
9.1.1. NOC Presidents and Secretaries General .................................................................. 87
9.2. Closing Party ....................................................................................................................... 87
9.2.1.................................................................................................................................................. 88
9.2.1. NOC Presidents and Secretaries General .................................................................. 88
9.3. Medal Ceremonies ............................................................................................................. 88
10. Medical Services and Anti-Doping ....................................................................................... 91
10.1. EOC Medical Delegate .................................................................................................. 91
10.2. LOC Doctor...................................................................................................................... 91
10.3. Team Doctors .................................................................................................................. 91
10.4. Designated Hospitals ..................................................................................................... 91
10.5. Medical Services ............................................................................................................. 91
7/29/2019 manual sef de misiune
7/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 7 of 119
10.5.1. Olympic Villages ......................................................................................................... 91
10.5.2. Competition and training venues .............................................................................. 92
10.5.3. Repatriation service.................................................................................................... 92
10.6. Anti-Doping ...................................................................................................................... 92
11. Services for NOC Presidents and Secretaries General.................................................... 94
11.1. Arrivals and Departures ................................................................................................. 94
11.2. Accreditation.................................................................................................................... 94
11.3. Accommodation .............................................................................................................. 94
11.3.1. Official EOC Hotel....................................................................................................... 94
11.3.2. Additional accommodation ........................................................................................ 94
11.4. Transport services .......................................................................................................... 95
11.5. Ceremony services ......................................................................................................... 95
11.5.1. Opening Ceremony .................................................................................................... 95
11.5.2. Closing Party ............................................................................................................... 95
11.5.3. Medal Ceremonies...................................................................................................... 96
12. Meetings ................................................................................................................................... 98
12.1. One-to-one meetings Chefs de Mission ...................................................................... 98
12.2. Chefs de Mission meeting ............................................................................................. 98
12.3. Technical meetings......................................................................................................... 99
12.4. Medical meeting ............................................................................................................ 100
13. Safety & Security .................................................................................................................. 102
13.1. Composition of safety and security during EYOF 2013 Utrecht ............................ 102
13.2. Applicable legislation.................................................................................................... 102
13.3.
Olympic Villages........................................................................................................... 102
13.4. Competition venues, training venues and Olympic Villages .................................. 103
7/29/2019 manual sef de misiune
8/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 8 of 119
13.5. Accreditation passes and access control.................................................................. 103
13.6. Incidents in the public area.......................................................................................... 104
13.7. Emergency number...................................................................................................... 104
14. Ticketing................................................................................................................................. 106
14.1. Venue access ................................................................................................................ 106
14.2. Ticketing for spectators................................................................................................ 106
15. Technology and Host Broadcasting ................................................................................... 110
15.1. Mobile network .............................................................................................................. 110
15.2. Internet access .............................................................................................................. 110
15.3. Host Broadcasting ........................................................................................................ 111
16. Insurance and Public Liability ............................................................................................. 113
16.1. Insurance ....................................................................................................................... 113
16.2. Public liability ................................................................................................................. 113
17. Media operations .................................................................................................................. 115
17.1. Media Arrivals and Departures ................................................................................... 115
17.2. Media .............................................................................................................................. 115
17.3. Main Media Centre ....................................................................................................... 115
17.4. EYOF Media Service.................................................................................................... 115
18. Family and Friends ............................................................................................................... 118
18.1. Accommodation ............................................................................................................ 118
18.2. Tickets ............................................................................................................................ 118
18.3. Transport........................................................................................................................ 118
18.3.1. By plane ..................................................................................................................... 118
7/29/2019 manual sef de misiune
9/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 9 of 119
18.3.2. By train ....................................................................................................................... 118
18.3.3. By car, bus or mini-van ............................................................................................ 119
18.4. Public Transport ............................................................................................................ 119
18.5. Tourism........................................................................................................................... 119
7/29/2019 manual sef de misiune
10/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 10 of 119
Welcome to Utrecht
I look forward to welcoming you to our city of Utrecht for the European Youth Olympic
Festival Utrecht 2013 on 14 July 2013. Utrecht, with its young population, is keen to offer astage for all kinds of talents, not just sports talents. Hence our motto: Celebrate Talent!.
As the European Youth Olympic Festival (EYOF) Utrecht 2013 gives sports talents an
opportunity to excel in our city, the event will enthuse inhabitants and visitors alike. Moreover
the achievements of the young elite athletes will inspire young people to become actively
involved in sports.
2013 also marks the 300th anniversary of the signing of the Treaty of Utrecht. Our city will be
celebrating this historic occasion throughout the year. This combined with the EYOF Utrecht
2013 makes it a double party, which means that you will not only be able to enjoy sports
events but also a wide variety of cultural events.
I feel that the European Youth Olympic Festival Utrecht 2013 will be an even greater success
when everyone knows exactly what is involved beforehand as this will allow everything to run
smoothly and encourage young people to embrace sport.
I wish all of you a lot of success with the preparation for EYOF Utrecht 2013 and looking
forward to seeing you all next July.
High Five!
Rinda den Besten
Chair EYOF Utrecht 2013
7/29/2019 manual sef de misiune
11/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 11 of 119
Welcome to the Chefs de Mission Manual
National Olympic Committees always play a key role in any European Youth Olympic
Festival. That is why the Organising Committee is pleased to present you with the latest
information on the 12th Summer edition of the EYOF Utrecht 2013. We are very proud to
host this edition of the festival in the city of Utrecht, The Netherlands. EYOF Utrecht 2013
wants to give talented athletes an opportunity to excel on a wonderful stage.
The countdown has now really started for us and it wont be long before the 49 European
NOCs are going to start moving into one of our Olympic Villages. This Chefs de Mission
manual provides you with the 'need to know' information. The majority of this information can
also be found via the NOC login of our websitehttp://www.utrecht2013.com/. The 'nice to
know information on the EYOF Utrecht 2013, can be found onhttp://www.utrecht2013.com/.
Hopefully the content of this manual will meet with your expectations. Please note that theOrganising Committee will not be providing a hard copy of this manual. If you have any
questions or if you need any assistance, please contact NOC Services & Relations
(nocrelations@utrecht2013.com). During the EYOF, the NOC Services Centre will be located
in Olympic Village I - Utrecht Science Park (De Uithof) and will be open from 12 up to and
including 20 July 2013. We will be pleased to be of service to you there too.
We have been inspired and motivated by the European Olympic Committees, the European
Federations as well as our 'own' Dutch National Sports Federations and we want to thank
them for their comments and feedback, which were very useful for our organisation. Together
with them, the Netherlands Olympic Committee * Netherlands Sport Federation and the City
and Province of Utrecht, we as the Organising Committee, will do our best in order to
properly host this Festival for the NOCs and their teams great success.
The Organising Committee wants to turn the Utrecht edition of the EYOF into a great
success together with the NOCs. We look forward to welcoming the athletes, officials and
other guests in Utrecht this summer, so that we can experience a wonderful EYOF together
with them and you. We, as the Organising Committee, will consider the EYOF Utrecht 2013
to have been a success when all NOCs feel that they were welcomed with their teams and
that the athletes were given an opportunity to excel. We will do our utmost to be of help to
you and to create the right kind of atmosphere.
High five!
Esther Butter
Manager Sports & NOC Relations
http://www.utrecht2013.com/http://www.utrecht2013.com/http://www.utrecht2013.com/http://www.utrecht2013.com/http://www.utrecht2013.com/http://www.utrecht2013.com/mailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.comhttp://www.utrecht2013.com/http://www.utrecht2013.com/7/29/2019 manual sef de misiune
12/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 12 of 119
Deadlines and Key Dates
Dates Deadlines
28 February Accreditation: entry by number athletes and officials
entry by number is the financial commitment for NOCs
29 March Chefs de Mission Manual and Technical Manuals available on the NOC
section of the utrecht2013.com website
not printed by OC
15 April 1st payment (50%) of the participation fee
participation fee is 65 Euro p.p.p.d.
15 April Accreditation and Sport Entry system open (including accommodation and
travel detail forms for NOC Presidents, Secretaries General, their
accompanying guests and NOC Guests)
including instruction manual in English
22 April Ticketing Family and Friends
assessment desired number of tickets per NOC
25 April to
28 April
Chefs de Mission and Technical Delegates Seminar in Utrecht
01 May VAPP application forms (two separate forms) for busses, mini-vans and cars
available on the NOC section of the utrecht2013.com website
01 May Application form for chartered busses to Rotterdam The Hague Airport and
Eindhoven Airport (arrival and departure) available on the NOC section of the
utrecht2013.com website
7/29/2019 manual sef de misiune
13/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 13 of 119
Dates Deadlines
06 May Ticketing
Start sale general public
31 May Accreditation
Entry by name (long list for athletes, officials, NOC Media
Representatives and judges/referees)
01 June Deadline for NOC delegations (including Presidents, Secretaries General,their accompanying guests, NOC Guests) to submit travel information
01 June Information about ticket allocation to NOCs
15 June Detailed time schedule transport available on the NOC section of the
utrecht2013.com website
15 June Accreditation and accommodation deadline for NOC Presidents and
Secretaries General
15 June Detailed plan Olympic Villages available on the NOC section of the
utrecht2013.com website
15 June Deadline submission VAPP application forms for busses, mini-vans and cars
15 June Deadline submission application form for chartered busses to Rotterdam The
Hague Airport and Eindhoven Airport (arrival and departure)
15 June Flag bearer Opening Ceremony form available on the NOC section of the
utrecht2013.com website
20 June 2nd payment (50%) of the participation fee and payment deposit
- deposit is 90 Euro p.p. (with a maximum of 5.400 Euro per delegation)
28 June Accreditation: final entry by name (short list for all categories) including
7/29/2019 manual sef de misiune
14/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 14 of 119
Dates Deadlines
athletes additional information and Sport Entries (short list)
28 June Deadline one-to-one meeting form
28 June Deadline TUEs application
28 June Family & Friends sales channel atwww.utrecht2013.com/ffwill be open until
this date.
01 July Late athlete replacement policy form and procedure available on the NOC
section of the utrecht2013.com website
01 July Guest passes form available on the NOC section of the utrecht2013.com
website
01 July Deadline NOCs to send the Organising Committee an email about their early
arrival (including number of persons)
05 July Accreditation: an individual athlete may be substituted for reasons of
illness/injury (late athlete replacement policy)
modification by same gender and sport/discipline only
05 July Accreditation and Sport Entries list will be sent to NOCs for final confirmation
06 July Village/room allocation communicated to NOCs
08 July Final confirmation of accreditation information and Sport Entries
10 July Deadline submission flag bearer Opening Ceremony form
12 July (Possible) arrival (Deputy) Chefs de Mission
one-to-one meetings
http://www.utrecht2013.com/ffhttp://www.utrecht2013.com/ffhttp://www.utrecht2013.com/ffhttp://www.utrecht2013.com/ff7/29/2019 manual sef de misiune
15/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 15 of 119
Dates Deadlines
13 July Arrival NOC delegations
14 July Opening Ceremony
19 July Closing Party
20 July Departure NOC delegations
7/29/2019 manual sef de misiune
16/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 16 of 119
Introduction
7/29/2019 manual sef de misiune
17/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 17 of 119
1. Introduction
1.1. EYOF 2013
From 14-19 July 2013, the Olympic
Flame will be burning in Utrecht, in the
green heart of the Netherlands, when
the European Youth Olympic Festival is
going to be held.
Utrecht is one of the oldest cities in the
Netherlands and has a grand historical
centre. It is a city of knowledge and
culture a city that provides a stage for talent! The Netherlands: a country known for its
down-to-earth attitude. But when it comes to sports, it demonstrates an unexpected passion.
The European Youth Olympic Festival will be a great stepping stone for young elite athletes
towards a sports career and an excellent warm up for the Olympic Games. IOC President
Dr. Jacques Rogge laid the foundations for this event, which is based on the principles of the
Olympic legacy.
We look forward to welcoming you there on this special occasion!
1.2. EYOF Utrecht 2013 Organising Committee
EYOF Commission Chairman
Guido de Bondt
EOC EYOF Utrecht 2013 Coordination Commission
Chairman
Joseph Cassar
Members
Lney Halldrsdttir
Dermot Sherlock
Vlasta Brozicevic (medical delegate)
EYOF Manager
Katerina Nycova
The EYOF 2013 Utrecht Foundation was set up by the Netherlands Olympic Committee *
Netherlands Sport Federation (NOC*NSF), the Province of Utrecht and the City of Utrecht on
12 August 2010. A Board has been appointed for managing the Foundation and
implementing the signed Host Agreement and EOC Charter.
7/29/2019 manual sef de misiune
18/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 18 of 119
Organisation Chart EYOF Utrecht 2013
CEO
Henny Smorenburg Tournament Director
Pieter van den Hoogenband
Manager Backoffice
Ellen Schalken
Planning & Control
Yvonne Tamminga
City Coordinator
Davina de Vos
Manager Communication
& Marketing
Liesbeth van Batenburg
Coordinator Commercial
Affairs
Alice Kroeze
Coordinator
Infrastructure &
Logistics
Geert-Jan Muskens
Communication
Website
Media
Social Media
Sponsorfinding
Sponsor
management
Sports venues
Accommodations
Catering
Transport
Doping & Medical
NOC Relations & Services
Sports Programme
(European) Sports
Federations
External
ICT
Ticketing
Host Broadcasting
EOC
Coordination commission
Board Foundation EYOF
2013 Utrecht
Rinda den Besten, chair
Jos Manshanden
Maritte Pennarts
Gerard Dielessen
Arie Kauffman
Hans Spigt
Manager
Operations
Henk Smit
Manager Sports &
NOC Relations
Esther Butter
Coordinator Events
Marille de Vuijst
Opening Ceremony
Closing Party
Medal Ceremonies
Manager
Human
Resources
Monica van Zeijl
Manager Achmea High Five Challenge
(side-events)
Ton Wetselaar
Manager Safety & Security
Ron Looy
Coordinator Ticketing
& Accreditation
Flori Spoelstra
7/29/2019 manual sef de misiune
19/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 19 of 119
The Foundation is chaired by Rinda den Besten, former Deputy Mayor of Utrecht. The Board
is formed by Mariette Pennarts, Vice-governor of the Provincial Government of Utrecht, Jos
Manshanden Director of the Department of Social Development, Gerard Dielessen,
Secretary General of NOC*NSF, Arie Kauffman, representative of the National SportsFederations and Hans Spigt, alderman of the City of Utrecht.
The Board has appointed Pieter van den Hoogenband as Tournament Director and Henny
Smorenburg as CEO to lead a team of highly motivated employees from various disciplines.
Three time Olympic Champion Pieter van den Hoogenband participated in the 1993 EYOF,
held in Valkenswaard, the Netherlands. His experiences from back then as a former elite
athlete prompted him to be actively involved in EYOF Utrecht 2013. He would like all Utrecht
Festival participants to have the same eye-opening experience he had.
1.3. The Netherlands
With a population of over 16.5 million across a surface of 41,500 km2 and a population
density of 488 people per km2, the Netherlands is the most densely populated country of the
European Union. Amsterdam is the capital and the Government resides in The Hague. Over
40% of the total population lives in the Randstad, the agglomeration of the cities of
Amsterdam, Rotterdam, The Hague and Utrecht.
The Dutch landscape is dominated by water. Three big European rivers (Rhine, Meuse and
Scheldt) make their way to the North sea through the Netherlands and create an important
delta.
The Netherlands is known as a politically
stable country with a sound financial policy.
The Netherlands is one of the most open
economies in the world and is among the
worlds top 5 exporters.
Main sports in the Netherlands are football,
field hockey, tennis, cycling, swimming and
speed skating. Dutch football and speed
skating, in particular, enjoy a worldwidereputation.
Orange is the name of the Dutch Royal Family and represents the national identity of the
Netherlands, which is why Dutch fans dress up in orange. During certain sporting events the
whole country turns orange and people become infected by what we refer to as orange
fever.
The Dutch are creative, open minded and pragmatic. They are also rather direct, honest and
open in their dealings with others. The official language is Dutch, but most people speak
English and possibly some other languages.
7/29/2019 manual sef de misiune
20/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 20 of 119
1.4. Utrecht old city with a big heart
Discover the secrets and charms of one of the world's 'most unsung cities' (according to
travel guide Lonely Planet). Utrecht a city of unparalleled vitality. A medieval city centre small
enough to explore on foot, yet large enough to host world-class festivals, fashionable shops,
modern architecture and fascinating museums. Friendly outdoor cafs and restaurants,
welcoming hotels, Utrecht has it all. It is only thirty minutes from Schiphol airport and the
whole of the Netherlands is just a short journey away.
For more information about the city of Utrechthttp://www.visit-utrecht.com/en.
You not only have the city of Utrecht, you also have the province with the same name!
Information about the province of Utrecht can be found onhttp://www.utrechtyourway.nl/en.
Facts and figures for Utrecht: There are over 300 sports clubs in Utrecht
Utrecht University is the largest university in the Netherlands (35,000 students)
Utrecht is home to 163 nationalities, with a total of 320,000 inhabitants
Old city with a big heart
228,000 passengers pass through Utrecht Central Station each day
Utrecht has a rich history dating back to Roman times
1.5. Weather
The Netherlands, with its long North Sea coast, has a typically moderate marine climate. The
seas influence ensures that it does not get too cold in Winter, not too hot in Summer, and
that there is always sufficient moisture in the air for a shower.
In summer (June, July, August), you can expect a fair amount of sunshine and temperatures
in excess of 20/25 degrees Celsius during the day. The nights are comfortable and usually
fairly warm.
NB: whatever time of year you choose to visit the Netherlands, chances are it might rain. A
raincoat and umbrella may therefore come in handy.
Weather in the Netherlands Average monthly rainfall in Netherlands
http://www.visit-utrecht.com/enhttp://www.visit-utrecht.com/enhttp://www.visit-utrecht.com/enhttp://www.utrechtyourway.nl/enhttp://www.utrechtyourway.nl/enhttp://www.utrechtyourway.nl/enhttp://www.visit-utrecht.com/en7/29/2019 manual sef de misiune
21/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 21 of 119
1.6. Useful information for your stay
1.6.1. Water
Tap water in Utrecht is known for its good quality. The source is even used by several bottledwater companies. This means that the tap water is absolutely safe to drink. In the city you will
be able to find several public taps at where you can refill your bottle with clean and safe
water.
1.6.2. Electricity
The main electricity network in the Netherlands is 220 Volts and type F
Plugs are used in the standard ones in the country. Hotels may also have a
110 V or 120 V socket for shavers.
Visitors are advised to bring along a power converter and an adapter for
round two-prong plugs with side grounding contacts.
1.6.3. Currency
The currency used in the Netherlands is the euro (sign: ; code: EUR). The following euro
banknotes and coins are in circulation:
bank notes with face values of 5, 10, 20, 50, 100, 200 and 500 euros; and
coins of 1 and 2 euro denominations as well as coins of 1, 2, 5, 10, 20 and 50 cent
denominations.
1.6.4. Banking network
The Netherlands has a very well-developed banking network with several different groups of
banks. The opening hours of banks vary, but most of them are open during office hours onweekdays as well as on Saturday mornings. Outside these opening hours you will find cash
machines at most branches of Dutch banks. Cash machines are widely used and accept
most debit cards and international credit cards.
Credit cards are accepted in hotels and large restaurants and stores, but they are less
frequently used for purchases in small shops, cafs or grocery stores. Most banks offer
foreign exchange services.
1.6.5. Public Health
Public health in the Netherlands is of a high standard. Rules and regulations apply to allaspects of public health and enforcement is monitored regularly. In the Netherlands all tap
water, food purchased in shops, etc. is of outstanding quality.
7/29/2019 manual sef de misiune
22/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 22 of 119
Arrivals andDepartures
7/29/2019 manual sef de misiune
23/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 23 of 119
2. Arrivals and departures
2.1. Ports of entry
Due to its central location within the country, Utrecht is easy to reach by plane, train or
bus/car.
2.1.1. By plane Amsterdam Schiphol Airport
Amsterdam Schiphol Airport is the biggest airport in the Netherlands and has been appointed
as the official port of entries for EYOF Utrecht 2013. It is situated about 55 kilometres from
Utrecht and there are direct flights virtually from/to Schiphol Airport from/to all European
countries. EYOF 2013 recommends NOCs to use Schiphol Airport for their delegation
arrivals to the Netherlands. The transfer costs from this airport to the Olympic Villages are
included in the participation fee.
Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Hall
and then escorted to their transport that is going to take them directly to the Olympic Villages.
Via the accreditation process you can inform the Organising Committee about your arrival
details.
The journey time by car or bus is approximately 45 minutes from Schiphol Airport to the
Olympic Villages. Schiphol has an own train station, travel time to Utrecht Central Station is
about 30 minutes.
Seehttp://www.schiphol.nl/index_en.htmlfor more information about Amsterdam Schiphol
Airport.
2.1.2. By plane - Rotterdam The Hague Airport
Rotterdam The Hague Airport is situated 60 kilometres from Utrecht and it offers direct
flights from/to almost 40 destinations in Europe. Differently from Schiphol Airport, this Airport
does not have its own train station and as a result does not have a direct rail connection with
Utrecht Central Station.
NOCs flying to Rotterdam The Hague Airport will be able to book at their own expenses a
charter bus to the Olympic Villages, filing a special request to the Organising Committee
before 15 June 2013. The costs for the booking are 345 per bus (50 persons) one way.
The Organising Committee will invoice the final costs to the NOCs. The relevant application
form can be found on the NOC login page of the EYOF 2013 website from 1 May 2013.
Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Hall
and then escorted to their transport that is going to take them directly to the Olympic Villages
in Utrecht. Via the accreditation process you can inform the Organising Committee about
your arrival details.
Seehttp://www.rotterdamthehagueairport.nl/index.php?lg=enfor more information about
Rotterdam The Hague Airport.
http://www.schiphol.nl/index_en.htmlhttp://www.schiphol.nl/index_en.htmlhttp://www.schiphol.nl/index_en.htmlhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.rotterdamthehagueairport.nl/index.php?lg=enhttp://www.schiphol.nl/index_en.html7/29/2019 manual sef de misiune
24/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 24 of 119
2.1.3. By plane - Eindhoven Airport
Eindhoven Airport is situated 90 kilometres from Utrecht and it offers direct flights from/to
almost 50 destinations in Europe. Differently from Schiphol Airport, Eindhoven Airport does
not have its own train station and as a result does not have a direct rail link with UtrechtCentral Station.
NOCs flying to Eindhoven Airport will be able to book at their own expenses a charter bus to
the Olympic Villages, filing a special request to the EYOF 2013 Organising Committee before
15 June 2013. The relevant application form can be found on the NOC login page of the
EYOF 2013 website from 1 May 2013.
The costs for the booking are 420 per bus (50 persons) one way. The Organising
Committee will invoice the final costs to the NOCs.
Upon their arrival, delegations will be welcomed by NOC Team Assistants in the Arrivals Halland then escorted to the bus that is going to take them directly to the Olympic Villages in
Utrecht. Via the accreditation process you can inform the Organising Committee about your
arrival details.
Seehttp://www.eindhovenairport.com/for more information about Eindhoven Airport.
2.1.4. Travel to Utrecht by train
Utrecht has the biggest train station in the Netherlands thanks to its central location, Utrecht
is easy to get to by train from and via the surrounding countries. With over 228,000
passengers a day who embark, disembark and transfer here. Over 900 trains depart from the
station every day, which makes Utrecht Central Station the busiest train station in thecountry.
For NOCs travelling to Utrecht by train, the Organising Committee will arrange and cover the
cost of the transport from Utrecht Central Station to the Olympic Villages.
Upon their arrival, delegations will be welcomed in the Arrivals Hall by the NOC Team
Assistants and then escorted to the bus that is going to take them directly to the Olympic
Villages. Via the accreditation process you can inform the Organising Committee about your
arrival details.
Utrecht Central Station is currently being refurbished. The work, which has been arranged insuch a way that the amount of inconvenience caused to passengers is kept to an absolute
minimum, will not be finished before EYOF 2013.
Seehttp://www.ns.nl/en/travellers/homefor more information about travelling by train to
Utrecht.
2.1.5. Travel to Utrecht by bus
Delegations travelling to Utrecht by bus, will be responsible to reach their designated
Olympic Village directly, where they will meet the NOC Team Assistants.
Buses with a valid Vehicle Access Parking Permit (VAPP), can be parked at JaarbeursUtrecht in the specially reserved car park P1. VAPPs must be displayed in a clearly visible
http://www.eindhovenairport.com/http://www.eindhovenairport.com/http://www.eindhovenairport.com/http://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.ns.nl/en/travellers/homehttp://www.eindhovenairport.com/7/29/2019 manual sef de misiune
25/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 25 of 119
position behind the front windscreen for the entire duration of the parking. It is not possible
for buses to park at the Olympic Villages. VAPPs for buses application forms can be found
on the NOC login page of the EYOF 2013 website and can be submitted from 1 May 2013 to
15 June 2013 at the latest.
VAPPs will be handed over to the (Deputy) Chef de Mission at the one-to-one meeting.
VAPPs are free of charge.
Please find the address details of the Jaarbeurs Utrecht and the Olympic Villages below:
Jaarbeurs Utrecht
Croeselaan 6 (the address of P1 is Truus van Lierlaan)
3521 CA Utrecht
The Netherlands
Olympic Village I Utrecht Science Park (De Uithof)
Bolognalaan
3584 CJ Utrecht
The Netherlands
Olympic Village II University College Utrecht
Campusplein 1
3584 ED Utrecht
The Netherlands
Olympic Village III NH Hotel Utrecht
Jaarbeursplein 24
3521 AR Utrecht
The Netherlands
NOCs will not be able to use their own buses to transport teams during EYOF 2013. NOC
Delegations will need to make use of the EYOF 2013 shuttle service or the team buses made
available by the Organising Committee.
2.1.6. Travel to Utrecht by car or mini-van
Delegations travelling to Utrecht by car or mini-van will be responsible to reach their
designated Olympic Village directly, where they will be welcomed by the NOC Team
Assistants.
Cars or mini-vans with a valid VAPP can be parked at Olympic Villages I and II or at
Jaarbeurs Utrecht. Jaarbeurs Utrecht is located within walking distance of Olympic Village III.
VAPPs, must be displayed in a clearly visible position behind the front windscreen for the
entire duration of the parking. NOCs can apply for a maximum of one VAPP (each car or
mini-van) per sport in which they have competing athletes. If NOCs have competing athletes
in cycling, they can apply for one extra VAPP. VAPPs are applied and provided by
registration number. This means VAPPs are only related to one specific car or mini-van.
7/29/2019 manual sef de misiune
26/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 26 of 119
A maximum of two cars or mini-vans can be parked at Olympic Villages I or II. There are
dedicated parking places in these Olympic Villages and at Jaarbeurs Utrecht, near Olympic
Village III. After evaluating the number of requests for VAPPs the Organising Committee can
provide more VAPPs for Olympic Villages if available in order to avoid payments.
All other cars and mini-vans will need to be parked at Jaarbeurs Utrecht at NOCs own
expenses (approximately 12 per day which is payable at the machines at the Jaarbeurs
Utrecht car park P4) .
VAPPs (for cars and mini-vans) application form can be found on the NOC login page of the
EYOF 2013 website and can be submitted from 1 May until 15 June 2013 at the latest.
VAPPs will be handed over to the (Deputy) Chef de Mission at the one-to-one meeting.
Please find the address details in section 2.1.5. of this Manual.
2.2. Transport of luggage, equipment and other goods
Delegations arriving at Schiphol Airport, Rotterdam The Hague Airport, Eindhoven Airport or
Utrecht Central Station will be asked to gather and carry their own luggage, equipment and
other goods to the bus that will transfer them to the Olympic Villages. Materials such as
bicycles and poles, which cannot be taken along on the bus and/or need to be delivered at
the venue, should be taken to the special collection point at the airport or at Utrecht Central
Station. The EYOF 2013 will collect and then deliver this equipment to the respective venues
or Olympic Villages directly.
No costs will apply for the transfer of the equipment arriving at Schiphol Airport or Utrecht
Central Station. NOCs shipping equipment to Rotterdam Airport or Eindhoven Airport will be
charged. The costs vary and it will depend on the number of NOCs using this service. Final
costs will depend on the number of NOCs using this service. A groupage shipment will
decrease the costs per NOC.
Poles will be stored at Athletics Track Maarschalkerweerd in a 24/7 secured area. All
bicycles will be dropped off at the Olympic Villages and NOCs are responsible to store them
in the Olympic Village. In the Olympic Villages bicycles can be stored in a general 24/7
secured storage. As an alternative the NOCs can store the bicycles in their accommodation
or in their NOC office.
The general secured storage in Olympic Village I is located on the ground floor of De
Bisschoppen building. NOCs that want to use this general storage will have access by using
a key that will be provided by the security people present at the entrance of the De
Bisschoppen building. The storage in Olympic Village II is located on the ground floor of the
Cantecleer building. NOCs that want to use this general storage will have access by using a
key that is provided by the security people present at the entrance of Olympic Village II, near
the Cantecleer building. The general storage in Olympic Village III is located on the second
floor. Bikes can be brought to the second floor by using the elevator. The general storage is
only accessible together with an employee of the hotel. To enter the general storage pleaseask an employee of the reception desk of the hotel.
7/29/2019 manual sef de misiune
27/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 27 of 119
To ensure that the NOCs materials and equipment arrive at the right destination, the EYOF
2013 Arrival baggage label containing the correct information need to be properly attached
to each items. Labels will only be available for materials and equipment. NOCs are
responsible for applying the labels and entering the correct information. The EYOF 2013Arrival labels are provided at the Chefs de Mission meeting in April 2013. Extra EYOF 2013
Arrival labels will be available upon arrival at the airport or Utrecht Central Station.
2.3. Arrivals judges, referees and Olympic Family members
Referees, judges and members of the Olympic Family flying to Amsterdam Schiphol Airport,
Rotterdam The Hague Airport or Eindhoven Airport will be asked to inform the EYOF 2013
Welcome Desk at the Arrivals hall upon their arrival. An EYOF 2013 dedicated transport
service (car or mini-van) will transfer them to the designated hotel in Utrecht (free of charge).
Referees, judges and members of the Olympic Family arriving at Utrecht Central Station by
train will be asked to inform the EYOF 2013 Welcome Desk at the station upon their arrival.
An EYOF 2013 dedicated transport service (car or mini-van) will transfer them to their
allocated hotel. Judges and referees accommodated at the Hotel Park Plaza Utrecht or
Apollo Utrecht City Centre will be advised to walk to the hotel as it is situated within walking
distance to the Utrecht Central Station. Directions can be obtained at the EYOF 2013
Welcome Desk.
Referees, judges and members of the Olympic Family arriving to Utrecht by bus or by car,
will be asked to be dropped off directly at their designated hotel.
Individuals accommodated at the Hotel Karel V will be able to park (at their own expenses)
their car at the hotel or at one of the car parks nearby. The parking costs at Hotel Karel V are
15 per day and NOCs are responsible for this.
Individuals accommodated at Hotel Carlton President will be able to park their car at the
hotel free of charge.
Individuals accommodated at the Apollo Hotel Utrecht City Centre will be able to park their
car (at their own expenses) at Parking Garage Rijnkade P6 (Address: Rijnkade 3, 3511 LCUtrecht). If you stay in this hotel there are reduced rates, the parking costs are 27,50 per
day. The parking garage is situated within walking distance from the hotel. If you use a
navigation system, we advise you to use the address of the parking garage and not from the
hotel.
7/29/2019 manual sef de misiune
28/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 28 of 119
2.4. Arrivals media
The Organising Committee will not arrange any transportation from the airport for media
representatives with the exception of the NOC Media representatives, who will be
transported with the team. We advise Media to travel from Schiphol Airport by train to Utrecht
Central Station. This is the best possible and cheapest way to travel.
After arriving at Utrecht Central Station public transportation by bus can be used to reach
Hotel Mitland. NOC media representatives are advised to either take line 4 in the direction of
F. Andrealaan or line 11 in the direction of De Uithof/AZU. These busses depart from Utrecht
Central Station every 10 minutes from 07:00 to 24:00 hours. After getting out at busstop
Oorsprongpark cross the railway and take the first street to the left (Buys Ballotstraat).At
the end right (Cornelis Houtmanstraat), straight under the viaduct (Arinslaan). You find
Hotel Mitland after about 50 meters on the right side. The total distance from busstopOorsprongpark to Hotel Mitland is approximately 850 meters.
Hotel Mitland is also easily accessible by car. The address of the hotel is:
Hotel MitlandArinslaan 13573 PT Utrecht
The Netherlands
2.5. Visa information
The Netherlands is part of the Schengen Area. Schengen countries do not have border
controls between them and they also issue a common visa, the so called Schengen Visa.
NOCs can apply for visas up to three months prior to their arrivals into the Netherlands. Due
to the particular busy period in the months leading up to the summer holiday, NOCs are
strongly recommended to make an appointment with the relevant Embassy as soon as
possible. Please note: the accreditation does not act as a visa entry during the EYOF 2013.
You only need a Schengen Visa for a stay of up to 90 days if you are a national of one of the
following countries : Armenia, Azerbaijan, Belarus, Georgia, Republic of Moldova, Russian
Federation, Turkey and Ukraine.
Please contact the nearest Dutch Embassy or Consulate for visa requirements and to make
an appointment for a visa application. A list of Dutch Embassies and Consulates abroad and
their contact details can also be found on the Dutch Ministry of Foreign Affairs website:
http://www.government.nl/issues/embassies-consulates-and-other-representations.
A link to this website can also be found on the NOC login page of the EYOF 2013 website.
In case you need an official Invitation letter from the Organising Committee to include in your
Schengen visa application for the visa, please contactnocrelations@utrecht2013.com.
http://www.government.nl/issues/embassies-consulates-and-other-representationshttp://www.government.nl/issues/embassies-consulates-and-other-representationsmailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.commailto:nocrelations@utrecht2013.comhttp://www.government.nl/issues/embassies-consulates-and-other-representations7/29/2019 manual sef de misiune
29/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 29 of 119
2.6. Customs and import of goods
Anyone entering or leaving the EU with 10,000 or more in cash (or easily convertible
assets such as shares or travellers cheques) will need to declare this sum to customs. The
aim of this initiative is to improve security and combat money laundering, terrorism and
crime. If you fail to declare such sums, they may be confiscated and you may be forced to
pay a fine.
Standard custom procedures, laws and regulations of the Netherlands will apply during the
EYOF 2013 for the importation of sport and medical equipment and other goods.
NOCs doctors accompanying the teams, will be required to show to the Dutch Customs a
document stating that these goods and equipment are intended for the athletes.
More information on the equipment and goods import / export, including drugs and
medicines, can be found on the Dutch Customs authorities website:
http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/.
A link to this website can also be found on the NOC login page of the EYOF 2013 website.
2.7. Departure
2.7.1. By plane Amsterdam Schiphol Airport
NOCs Delegations departing from Amsterdam Schiphol Airport will be transferred from theirdesignated Olympic Village by bus. The transfer costs from the Olympic Villages to this
airport are included in the participation fee.
2.7.2. By plane - Rotterdam The Hague Airport
NOCs departing from Rotterdam The Hague Airport will be able to book a chartered bus to
transfer the team from the Olympic Village to the airport, submitting a special request to the
Organising Committee by 15 June 2013. The relevant application form can be found on the
NOC login page of the EYOF 2013 website from 1 May 2013.
The costs for the booking are 345 per bus (50 persons) one way. The Organising
Committee will invoice the final cost to the NOCs.
2.7.3. By plane - Eindhoven Airport
NOCs departing from Eindhoven Airport will be able to book a chartered bus to transfer the
team from the Olympic Village to Eindhoven Airport, submitting a special request to the
EYOF 2013 Organising Committee by 15 June 2013. The relevant application form can be
found on the NOC login page of the EYOF 2013 website from 1 May 2013.
The costs for the booking are 420 per bus (50 persons) one way. The Organising
Committee will invoice the final cost to the NOCs.
http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/http://www.belastingdienst.nl/wps/wcm/connect/bldcontenten/belastingdienst/customs/7/29/2019 manual sef de misiune
30/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 30 of 119
2.7.4. By train Utrecht Central Station
Delegations travelling by train will be collected from the Olympic Village and transferred to
Utrecht Central Station by bus or mini-van. The transfer costs from the Olympic Villages to
the Central Station are included in the participation fee.
2.7.5. By car, bus or mini-van
NOCs that arrived to Utrecht by their own bus, car or mini-van, can be picked up from the
Olympic Villages upon departure in their own bus, car or mini-van. Please remember that
only vehicles in possession of the proper VAPPs will have access to those designated
parking spaces.
2.7.6. Transport of luggage, equipment and other goods
NOCs flying from Amsterdam Schiphol Airport or travelling by train from Utrecht Central
Station will have to confirm their departure numbers and flights/train details to Transport
Desk in the NOC Services Centre in Olympic Village I. NOCs flying from Rotterdam The
Hague Airport and Eindhoven Airport NOCs will be asked to add this information on the
relevant application form.
More details about the bus confirmation and the departure time from the Olympic Villages will
be provided at the Transport Desk in the NOC Services Centre in Olympic Village I no later
than one day prior to teams departure.
Delegations departing from Utrecht Central Station, Amsterdam Schiphol Airport, Rotterdam
The Hague Airport and Eindhoven Airport will need to carry their luggage, equipment and
other goods with them on the airport/train station and to the bus. Materials (bikes and poles)
that cannot be fitted on the bus and need to be delivered to the airport/train station
separately will be collected by the Organising Committee from the venues and the Olympic
Villages no later than one day prior to teams departure.
These materials will be transported free of charge in the case of delegations departing from
Utrecht Central Station and Amsterdam Schiphol Airport. The costs for transporting over-
size materials to Rotterdam Airport or Eindhoven Airport will be charged to the NOC. Final
costs will depend on the number of NOCs using this service. A groupage shipment will
decrease the costs per NOC.
Materials can be then collected from the EYOF 2013 desk at Utrecht Central station or in the
departures hall at the Airports.
To ensure that the NOCs materials and equipment arrive at the right destinations, the EYOF
2013 Departure baggage label containing the correct information need to be properly
attached to each item. NOCs are responsible for applying the labels and entering the correct
information. The EYOF 2013 Departure baggage labels can be collected from the Transport
Desk in the NOC Services Centre in Olympic Village I.
2.7.7. Departures of referees, judges and Olympic Family members
Referees, judges and members of the Olympic Family departing from Amsterdam Schiphol
Airport, Rotterdam The Hague Airport, Eindhoven Airport or Utrecht Central Station will be
7/29/2019 manual sef de misiune
31/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 31 of 119
transferred by car or mini-van from their respective hotel by the EYOF 2013 dedicated
transport service (free of charge).
The EYOF 2013 Organising Committee will arrange and cover the cost of bus transport fromthe hotels to these airports. Confirmation about departure time and meeting points will be
provided at the EYOF 2013 information desk in the lobby of the hotel no later than one day
prior to departure.
Individuals accommodated at Hotel Park Plaza Utrecht or Apollo Utrecht City Centre have
the option to walk to Utrecht Central Station due to the short distance of the hotel to the train
station. The EYOF 2013 information desk in the hotel will be able to provide directions and
support.
2.7.8. Departures media
The Organising Committee will not arrange any transportation to the airport for mediarepresentatives with the exception of the NOC Media representatives, who will be
transported with the team. We advise Media to travel by train from Utrecht Central Station to
Schiphol Airport. This is the best possible and cheapest way to travel.
7/29/2019 manual sef de misiune
32/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 32 of 119
Delegation Registrationand Accreditation
7/29/2019 manual sef de misiune
33/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 33 of 119
3. Delegation Registration and Accreditation
3.1. Deadlines
Deadlines delegation registration:
Dates Deadline
28 February 2013 Accreditation: entry by number athletes and officials
entry by number is the financial commitment for NOCs
15 April 2013 Accreditation and Sport Entry system open
including instruction manual in English
15 May 2013 Accreditation and accommodation deadline for NOC Presidents
and Secretaries General
31 May 2013 Accreditation
entry by name (long list for athletes, officials, NOC Media
Representatives and judges/referees)
28 June 2013 Accreditation: final entry by name (short list for all categories)
including athletes additional information and Sport Entries (shortlist)
01 July 2013 Late athlete replacement policy form available on the NOC section
of the utrecht2013.com website
05 July 2013 Accreditation: an individual athlete may be substituted for reasons
of illness/injury
modification by same gender and sport/discipline only
05 July 2013 Accreditation and Sport Entries list will be sent to NOCs for final
confirmation
08 July 2013 Final confirmation of accreditation information and Sport Entries
3.2. Delegation registration progress
The delegation registration is the official registration process for all NOCs that are going to
be represented at EYOF 2013. Questions about the delegation registration process can besent toaccreditation@utrecht2013.com. The delegation registration system is intended for
mailto:accreditation@utrecht2013.commailto:accreditation@utrecht2013.commailto:accreditation@utrecht2013.commailto:accreditation@utrecht2013.com7/29/2019 manual sef de misiune
34/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 34 of 119
the submission of accreditation and sport entry information. Within an NOC delegation, the
following functions are distinguished:
Function Category Quota
Athlete Aa Please refer to the document
Overview sports, disciplines,
categories and quotas at the
NOC section of the EYOF
website
Team Official/General Official (including
(Deputy) Chef de Mission)
Ao Please refer to the document
Overview sports, disciplines,
categories and quotas at the
NOC section of the EYOF
website
NOC Media Representative En 1
Judge/Referee J Depending on the sport
NOC President and accompanying guest VIP 1 (plus 1 guest)
NOC Secretary General and
accompanying guest
VIP 1 (plus 1 guest)
NOC Representative (if NOC President
or Secretary General cannot attend)
VIP
NOC Guest VIP 1 per every 10 athletes
Working Pass Holders WP Please refer to paragraph 3.9
3.2.1. Entries by number
Up to and including 28 February 2013 it was possible for NOCs to register the final numberof participating athletes and officials on the official EYOF website (behind the NOC login).
According to EOC regulations the NOCs entered into a financial obligation towards EYOF
Utrecht 2013 by submitting the entries by number.
3.2.2. Entries by name and Sport Entries
The entry by name and sport entries system of EYOF 2013 can be found online
http://www.utrecht2013.com/noc, behind the NOC login. The system comes with an
instruction manual in English.
From 15 April 2013 up to and including 31 May 2013, the NOCs will be able to enter the
accreditation details of all potential NOC delegation members that are going to be presentat EYOF Utrecht 2013 (long list) in this online system, as well as the sport entry details of
7/29/2019 manual sef de misiune
35/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 35 of 119
the participating athletes. NOCs will be given the option of entering the information for
each participant individually in the online system or submit it all at once per bulk template
(both methods will be explained further in the instruction manual that comes with the
system).
Up to and including 15 June 2013 it was possible for NOCs to submit the accreditation
details and accommodation requests of the NOC Presidents, Secretaries General, their
accompanying guests and NOC guests. From 15 June 2013 it is still possible to submit
new entries in the system, however the Organising Committee can no longer guarantee
rooms in the official EOC hotels.
Up to and including 31 May 2013, NOCs will be able to enter the accreditation details of
the other delegation members.
No new names can be entered into the system after 31 May 2013. From then it will onlybe possible for the NOCs to remove names from the list, to amend personal details and to
amend or supplement sport entry details.
The sport entry system will be closed from 28 June 2013. From that time on it will only
be possible to replace an individual athlete in the event of sickness or injury (by someone
of the same gender and for the same sport/discipline only). The late athlete replacement
procedure and form will be published behind the NOC login on 1 July 2013.
3.2.3. Registration confirmation
On 5 July 2013, all NOCs will receive a list by e-mail of the delegation members registered
by them with the request to confirm its accuracy to the EYOF organisation by 8 July 2013 atthe latest. If the list is not confirmed by this date, it will be considered correct by the EYOF
organisation.
3.3. Required information
The following accreditation information will need to be submitted by the NOCs:
Personal data (long l ist)
Gender
Family name As written on official ID
Given name As written on official ID
Preferred family name This name will be printed on the accreditation card
Preferred given name This name will be printed on the accreditation card
Birth date Month-day-year (mm-dd-yyyy)
7/29/2019 manual sef de misiune
36/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 36 of 119
Nationality
Type of ID Passport or ID card
ID number
ID expiration date Month-Day-Year (mm-dd-yyyy)
Personal data (short l ist)
Mobile phone Optional
E-mail Optional
Picture Max. 500KB, ratio 3:4 (passport photo format)
File name: FamilyName_IDnumber.jpg
Copy of passport or ID
card
.jpg file
The NOCs are asked to provide also the below mentioned athletes additional information
(for the short list only). This information is optional and will be used by Infostrada for media
services.
Athletes additional information (short list)
Weight (kg)
Height (cm)
Country of residence
City of residence
Languages spoken
Where and at what age did you start this sport?
Why did you choose this sport?
Club, club city and country
Coach, from which country and from what year
Hobbies
7/29/2019 manual sef de misiune
37/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 37 of 119
Most memorable sporting achievements
Who is your hero/idol?
What are your ambitions both during and after your career?
Arriv al and departure inform ation (short l ist)
Transportation type Plane, car/bus or train
Arrival date Month-day-year (mm-dd-yyyy)
(Estimated) time ofarrival
Flight number
From (airport or
station)
Via (airport or station)
To (airport or station)
Departure date Month-day-year (mm-dd-yyyy)
Departure time
Flight number
From (airport or
station)
Via (airport or station)
To (airport or station)
7/29/2019 manual sef de misiune
38/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 38 of 119
3.4. Accreditation Centres
The Main Accreditation Centre (MAC) will be located at Olympic Village I.
Operational: 12-19 July 2013: 8:00 20:00 hours
An additional Accreditation Centre will be set up at the Jaarbeurs Utrecht.
Operational: 14-19 July 2013
Opening hours 14 July: 8:00 17:00 hours
Opening hours 15-19 July: from half an hour before the first competition at Jaarbeurs Utrecht
until half an hour after the end of the final competition at Jaarbeurs Utrecht.
Ticket Information Points (TIPs) will be set up at all competition venues for spectators. NOCs
can also go to the TIPs to apply for a temporary accreditation for an athlete in the event of a
lost, damaged or stolen accreditation. This service is only intended for use in emergencies.
For all other situations and the officials a new accreditation can be applied for at the MAC.
3.5. Accreditation quotas and access entitlements
The Accreditation Manual is available to the NOCs behind the login at
www.utrecht013.com/noc. This manual will be updated 1 June 2013 at the latest with further
information about the accreditation quotas, zones, symbols and access entitlements, etc.
3.6. Accreditation distributions
The accreditations for the athletes, team officials, general officials and NOC Media
Representatives will be handed over to the (Deputy) Chef de Mission during the one-to-one
meetings on 12 July 2013. To this end, a copy of the passport of each individual delegation
member will need to be presented. If a (Deputy) Chef de Mission cannot attend the one-to-
one meeting he/she will be asked to come to the MAC to pick up the relevant accreditations.
For other delegation members applies that accreditations can only be collected upon
presentation of a valid passport or ID card.
Guests (NOC presidents and Secretaries General, NOC representatives, accompanyingguests and NOC guests) staying at Hotel Karel V (official EOC hotel) and the Hotel Carlton
President will receive their accreditations at the hotel. Referees and judges staying at Hotel
Park Plaza or Hotel Apollo Utrecht City Centre will receive their accreditations at the hotel. All
other NOC delegation members will be able to collect their accreditation from the Main
Accreditation Centre at Olympic Village I or at the Jaarbeurs Utrecht.
7/29/2019 manual sef de misiune
39/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 39 of 119
3.7. Access control
All accredited persons should wear their accreditation ID visibly at all times and must show it
upon request of security staff. Within the perimeter fences access will be granted only to
holders of a valid ticket or bearers of the relevant accreditation pass. Access controls and
accreditation checks will be carried out by members of the security staff.
3.8. Guest Passes
Non-accreditated persons who wish to enter the Olympic Villages (for example family or
friends of the athletes), will need a Guest Pass. A Guest Pass grants temporary access to an
Olympic Village. Guest Passes can only be applied for by the (Deputy) Chef de Mission by
filling in the application form for the Guest Passes. This form can be found on the NOCsection of www.utrecht2013.com from 1 July 2013. Guest Passes should be requested via
the NOC section one day prior to the pick-up at the latest at 16:00 hours and can be
collected by the guests themselves at the Main Accreditation Center in Olympic Village I. The
guests must leave a valid passport or ID when they pick-up their Guest Pass. The ID card or
passport will be returned after returning the Guest Pass to the Main Accreditation Center.
The number of Guest Passes is limited to ten per NOC per day. It is possible to apply for a
Guest Pass for 13 up to and including 19 July 2013 and it is possible to enter the Olympic
Village between 9:00 hours and 20:00 hours.
3.9. Working passes
In order to meet the request for more Team Official accreditations, the EOC decided to
implement working passes for the most critical sports (on top of the regular team officials
quota):
Basketball 1 working pass per boys team and 1 working pass per girls team
Handball 1 working pass per boys team and 1 working pass per girls team
Volleyball 1 working pass per boys team and 1 working pass per girls team
Gymnastics 1 working pass per 2-3 boys and 1 working pass per 2-3 girls
The working pass holder:
Is entitled to access the specific sport venue only (the training and competition area,
as well as the offices in the venues);
Will not be accommodated in the Olympic village (the NOCs are fully responsible for
bearing the costs of accommodation and board);
Will not be catered by the Organising Committee;
Is entitled to access the Olympic Village, both the administrative and residential areas
(without the need for a guest pass);
Will be transported by the Organising Committee from the airport together with its
NOC (to one of three Olympic Villages only, not to the their own hotel) in accordance
7/29/2019 manual sef de misiune
40/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 40 of 119
with the rules for NOC delegations in the Chef de Mission Manual as described in
section 2 of this manual;
Is allowed to use the official shuttle service of the Festival;
Can take part in the Opening Ceremony and Closing Party.
Working passes can be requested in the online accreditation and sport entries system from 1
June 2013. The deadline for the working passes requests correspond to the deadline of the
short list (28 June 2013).
Working passes will be handed over to the (Deputy) Chef de Mission during one to one
meeting together with all other NOC accreditations.
3.10. Media Accreditation
In addition to the accreditation for NOC Media Representatives it is possible to apply for
media accreditations on www.utrecht2013.com/en/press. Media accreditations can be
applied for until 1 July 2013.
Please note: media accreditations only allow access to media specific areas (like media
stands, mixed zone and the media centre). Although accommodation can be requested via
the accreditation process, visiting media are themselves fully responsible for bearing the
costs of accommodation and board.
7/29/2019 manual sef de misiune
41/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 41 of 119
Assistance toNOC Delegations
7/29/2019 manual sef de misiune
42/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 42 of 119
4. Assistance to NOC Delegations
NOC Relations & Services will assign a team of NOC Team Assistants to the NOCs in order
to provide them with operational support during EYOF 2013. They will all have undergone a
training programme focusing on the key factors of each functional area of EYOF 2013. They
will all speak English and we are aiming they could also speak the language of the NOC they
are going to be assisting during the Festival for a better linguistic support if needed.
They will be assigned to each NOC according to its delegations size, up to two NOC Team
Assistants per NOC. NOC Team Assistants will be available from the day the NOC (Deputy)
Chef de Mission arrival up to NOCs departure date. They can also provide assistance when
the teams arrive and depart.
NOC Team Assistants will be granted the same accreditation privileges as the NOCs
(Deputy) Chefs de Mission, including access to the Olympic Village restaurant in order to jointhe team for meals. Assistants will not be accommodated at the Olympic Villages but will
have access to the Olympic Villages as part of their access privileges. We recommend NOCs
to take this in consideration during Assistants roistering and management. The working
hours of the NOC Team Assistants are from 08:00 to 20:00 hours with shifts from 08:00 to
14:30 hours and 13:30 to 20:00 hours. Needless to say the Organising Committee will ask
the NOC Team Assistants to be flexible and to adapt the times to the needs and wishes of
the Chefs de Mission as much as possible.
7/29/2019 manual sef de misiune
43/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 43 of 119
Transport
7/29/2019 manual sef de misiune
44/119
Chefs de Mission Manual EYOF Utrecht 2013 28 June 2013- Page 44 of 119
5. Transport
5.1. EYOF Utrecht 2013 Transport