Mass Vaccination Clinics Henderson County, NC

Linda Weldon, RN, BSNLinda Charping, MEd, RHEdHenderson County Department of Public Health

Learning Objectives:

Understand logistical need of an off-site vaccination clinic

Describe the advantages / disadvantages of working with a contracted vaccine distributor

Identify marketing techniques used to reach adults and children

Planning for a fall influenza clinic

begins

Late winter of calendar year

Target group(s) to vaccinate

Anticipated response - quantity of vaccine to order

FIRST DECISIONS:

Can we get vaccine in time?

CDC recommendations for vaccination

for the upcoming season

Competition from commercial sites

Now the real work begins!

When ?

Where?

•Site available on clinic date?

•Large enough to handle all activities?

•Adequate parking?

•Restroom facilities?

Equipment needed:

1. Refrigeration to maintain cold chain

2. Copiers for insurance information

3. Medical supplies

Staffing for flu clinics:

Licensed nursesPaid staffStudent nurses

Administrative support

● 3 admin to 1 nurse

VaxCare

We were in the early planning

stages when

VaxCare

came to our attention!

Advantages of using a contract supplier:

No upfront cost for vaccine Guaranteed delivery date Variable quantity –

reorder as needed No greater administrative burden

at clinic site

Advantages…

More insurance companies in network

VaxCare will do all billing!

HD will receive % for each vaccine paid by insurance

Advantages…. Vaccine supplied in prefilled syringes –

preservative free

VaxCare provided medical supplies

Disadvantages:

One of largest insurance carriers for our retired population was not in VaxCare’s network

Cash table was more complicated due to VaxCare’s receipt forms

Disadvantages…

PR value of non-network employer insurance companies

HD set up special clinics for some employers

Disadvantages….

Extra planning time for incorporating VaxCare procedures into our tried and true protocols!

meetingsmeetings

meetings

VaxCare Marketing

Objective : increase immunization rates and attract new patients

Website: www.flustations.com Telephone campaign

Year 1 – by zip code – no charge Year 2+ - Database built using client

information from flu consent form

Telephone AutoDial Campaign

VaxCare Signage

Additional Marketing

Radio Ads Government Channel – Cable TV Flyers

Community sites School clinics

Press Releases Public Health Hotline Alert Now

Contact Information

Linda Weldon, RN, BSN 828-694-6016 lindaw@hendersoncountync.org

Linda Charping, MEd, RHEd 828-694-6063 charping@hendersoncountync.org