Post on 17-Jan-2016
transcript
Matching Graphics & Matching Graphics & ObjectivesObjectives
TablesTables permit the systematic presentation permit the systematic presentation of large amounts of data, whereas charts of large amounts of data, whereas charts enhance visual comparisonenhance visual comparison
Year Theme Parks
Motion Pictures
DVDs & Videos
Total
2003 $15.8 $39.3 $11.2 $66.3
2004 18.1 17.5 15.3 50.9
2005 23.8 21.1 22.7 67.6
2006 32.2 22.0 24.3 78.5
2007 35.1 21.1 26.1 82.2
Figure1MPM ENTERTAINMENT COMPANY
Income by Division (in millions of dollars)
Tips for making Tips for making TablesTables::
Provide a descriptive title at the top of the table
Arrange item in a logical order, depending on what you want to emphasize
Provide a clear headings for rows and columns
Identify units in which figures are given in the table title
Use N/A for missing data
Tips for making Tips for making TablesTables::
Make long tables easier to read by shading alternative lines or by leaving a blank line after a group of five
Bar Charts Bar Charts enable readers to compare enable readers to compare related items, see changes over time, and related items, see changes over time, and understand how parts relate to a whole.understand how parts relate to a whole.
Tips for making Tips for making Bar ChartsBar Charts::
Keep the length and width of each bar and segment proportional
Include total figure in the middle of a bar or at its end if the figure helps the reader
Start dollar or percentage amount at zeroAvoid showing much information, which
produces clutter and confusion
Line Charts Line Charts illustrate trends and illustrate trends and changes in data over timechanges in data over time
Tips for making Tips for making Line ChartsLine Charts::
Begin with a grid divided into squaresArrange the time component (usually
years) horizontally across the bottom; arrange values for the other variable vertically
Draw small dots at the intersections to indicate each value at a given year
Connect the dots and add color if desired
Pie Charts Pie Charts are most useful in showing are most useful in showing the proportion of parts to a wholethe proportion of parts to a whole
Tips for making Tips for making Pie ChartsPie Charts::
Begin at the 12 O’clock position, drawing the largest wedge first.
Include, if possible, the actual percentage or absolute value of each wedge
Use four to eight segments for the best results; if necessary, group small portions into one wedge called “Other”
Distinguish wedges with color, shading, or cross-hatching
Keep all labels horizontal
FlowchartsFlowcharts use standard symbols to use standard symbols to illustrate a process or procedureillustrate a process or procedure
Tips for making Tips for making FlowchartsFlowcharts::
Ovals: To designate the beginning and end of a process
Diamonds: To denote decision points
Rectangles: To represent major activities or steps
For all graphics:For all graphics:
Place tables or charts as close as possible to the place where they mentioned in the text
Summary of graphicsSummary of graphics
Graphic Objective
Table
Bar Chart
Line Chart
To show exact figures and values
To compare one item with others
To demonstrate changes in quantitative data over time
Summary of graphicsSummary of graphics
Graphic Objective
Pie Chart
Flowchart
Organization Chart
To visualize a whole unit and the propositions of it components
To display a process or procedure
To define a hierarchy of elements
Effective & Effective & Professional Oral Professional Oral
PresentationPresentation
Getting ready for it:Getting ready for it:
Knowing your purpose: What do you want to accomplish?
At the end of your presentation, what do you want your listeners to believe, remember or do?
Must have a clear idea of where you are going
Getting ready for it (cont):Getting ready for it (cont):
Understanding Your Audience:Who is your audience?
How will this topic appeal to them?
How can I relate this information to their needs?
How can I gain credibility and earn respect so that they accept your message?
Organizing content:Organizing content:
Capturing Attention in the Introduction
Capture listeners’ attention and get them involved
Identify yourself and establish your credibility
Preview your main points
Techniques for Gaining & Keeping Techniques for Gaining & Keeping Audience Attention:Audience Attention:
A promiseDramaEye contactMovementQuestionsDemonstrationsSamples/ gimmicksVisualsDressSelf interest
Organizing Body:Organizing Body:
The best oral presentation focus on a few key ideas
Organize the presentation by time, geography, function, importance, or some other method that is logical to the receiver
Summarizing in conclusion:Summarizing in conclusion:
Summarize the main themes of presentation
Provide a final, action-oriented focus that tells your listeners how they can use information you presented
Include a statement that allows you to depart the podium gracefully and leave lasting impression
Before Your Presentation:Before Your Presentation:
Prepare thoroughlyRehearse repeatedlyTime yourselfRequest a lecternCheck the roomGreet members and audiencePractice stress reduction
During Presentation:During Presentation:
Dress professionallyBegin with a pausePresent your first sentence from memoryMaintain eye contactControl your voice and vocabularyShow enthusiasmMove naturallyUse visual aids effectivelySummarize your main points
After Presentation:After Presentation:
Distribute handoutsEncourage questionsRepeat questionReinforce your main pointsKeep controlEnd with summary and appreciation