BEST PRACTICE BY MAURITIUS

M R S P R A B H A D . C H I N I E N

R E G I S T R A R O F C O M PA N I E S & B U S I N E S S E S

Companies

Making IT e@sy to Start a Business

Regional Doing Business Conference

Johannesburg 2013

AGENDA

Evolution from to 2006 to 2013Stages of progressSalient features of changesBenefits of changes Present situation

START OF THE CHANGE

Decision of the Government of Mauritius in 2006 -

the Registrar of Companies will be the sole place for a business to register before starting operations

Data will move and not people.

Source: Budget Speech 2007/2008

YEAR OF THE CHANGE - 2006

World Bank “Doing Business Report Focus on the facilitation of doing business Introduction of two legislation which

changed the way of doing business in Mauritius:

Business Registration Act Business Facilitation Act 2006

Launch of the CBRIS November 2006-ISO Certification 2000-9001

WORLD BANK DOING BUSINESS REPORT

Various indicators for doing business

Starting a business

How to make easier to do business?

Key component in the process

Legislation concerning doing business

Office of the Registrar of Companies introducing new technology for facilitating business registration

LEGISLATION FOR MAKING EASIER TO DO BUSINESS

COMPANIES ACT 2001

BUSINESS REGISTRATION ACT

BUSINESS FACILITATION ACT

INSOLVENCY ACT (CLOSING BUSINESS)

IMPLEMENTATION OF THE LAW

COMPANIES ACT

New approach for setting up companies

Innovative provisions e.g

No need to have constitution No par value shares No minimum capital Concept of one person company

BUSINESS REGISTRATION ACT

Obligation to be registered - section 6 of the Business

Registration Act 2002

“no person shall carry on any business in Mauritius unless:-

he is registered under this Act” “business” and “person”

“Business”

every form of trade, commerce or manufacture, craftsmanship, calling profession, vocation or occupation or any other activity carried on by a person for the purposes of gain or profit

BUSINESS FACILITATION ACT

To facilitate business – no requirement under the Companies Act 2001 to reserve a company name

Setting up a Central Business Registration Database for ease of communication

Statutory obligation by the Registrar to communicate information to all departments/agencies

LIMITATION OF PREVIOUS COMPUTERISED SYSTEM

Text Based interface Manual inputting of data Manual vetting of Applications No facility to print Certificates No interface between Filing, Company

Monitoring and Cash Office Modules Too many movement of Documents Time Consuming Processes e.g. Printing of

Documents at Cash Manual affixing of signature Impact on time for incorporating companies

Manual Filing Process

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.90

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.90

11

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.9

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.9

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.90

File No.:3000

Name of Company:

ABC Ltd

Incorporated: 01.01.90

INTRODUCING NEW APPLCATION SOFWARE

The Companies and Business Integrated Registration System (CBRIS)

Replaced the existing legacy application developed on Oracle Forms 3.0 and Oracle 7 as RDBMS to Oracle 11g for more features

Previous workflow

ABC Ltd

Incorporated

ABC Ltd

Incorporated

Implementation of the CBRIS- Phased approach

Online application for incorporation and Business Registration Number (October 2006)

E-payment of yearly registration

Online search for corporate information

E-filing of corporate information

FEATURES AND BENEFITS

On line application software providing access of Central Population Database (CPD) for the validation of National Identity Number

Possibility of establishing the link with other departments through the Central Business Registration Database (CBRD)

Establishing the interface with public through the MNS

FEATURES AND BENEFITS

Full Graphic User Interface Easy and fast access to on-line information on

Company, Business and Partnership On line application for incorporation of companies

and registration of businesses Limiting movement of people in line with policy of

government Maintenance and Query of current/history of

Information is easier through the use of a single and central point of entry.

Integrated modules Recording & Vetting of Applications Printing of Certificates and Business Registration

Card

PROCESS FLOW

APPLICANT

Central Database

BOI MRA LOCAL AUTHORITY

SOCIAL SECURITY

SMEDAMINISTRY

OF COMMERCE

Domestic

Partnership

GBC 1

GBC 2

Total No. of Companies incorporated in 2005

Total No. of Companies incorporated in 2006

GBC 2 27% Domestic

40%

P artnership 22%

GBC 1 11%

Domestic 38824

Partnership 16006

GBC 1 9593

GBC 2 20669

Total 85092

ROC DOCUMENT MANAGEMENT SYSTEM

Overview of the System

ROC DOCUMENT MANAGEMENT SYSTEM

1. Document Filing

3. Scanning

2. Automatic Serial No

Generation

CBRIS Server

Image Server(DMS)

4. Data Validation

Public

Officers

Public

NEW WORKFLOW- SCANNING

Scanning Technology Introduced

Scanning technology introduced for data capture from standard forms, faxed and supporting documents received daily.

Main Objectives  Time to incorporate a company reduced from 1/2 day to 1/2 hour Filing of returns, accounts and other documents reduced from 14

days to 8 days Delivery of certified copies reduced from 2/3 days to same day

Possibility for public to consult up to date info, following scanning A minimum of 90% of data captured automatically at completion 0% error in database at completion

BENEFITS OF SCANNING

Provides electronic filing, searching and retrieval of documents Integration of the Core Application (CBRIS) and the EDMS to

enable easier and secured access, and faster movement of documents for timely processing and decision making

Provides platform, software and peripherals for the Capture, Scanning, and imaging of documents

Provides for Electronic Extraction of Information from Specially Designed forms used in ROC business processes

Enables stakeholders to have on-line access to relevant documents in electronic format stored under the EDMS

Provides ROC administration with a modern tool for ensuring effectiveness in providing services to the

community.

REGISTRATION PROCESS

manual

•Processing of documents at office •Use of scanning technology•Issue of certificate

online•Online application through the MNS•Issue of certificate

MODES OF PAYMENT

Bank transfer Debit from Deposit Account Cheque payment Cash Credit card payment at Cash Counter

(POS) E-PAYMENT/ Payment through mobile

(June 2013)

NUMBER OF COMPANIES REGISTERED AS AT 31st March 2013

Domestic 53213

GBC1 11455

GBC2 13952

Partnership 18834

Businesses 172130

total 269584

Domestic20%

GBC14%

GBC25%

Partnership7%

Businesses64%

DomesticGBC1GBC2PartnershipBusinesses

PROJECTS

RECENT

SCANNING TECHNOLOGYINFORMATION CENTREFIBRE OPTIC

FUTURE

XBRLMOBILE PAYMENTDISASTER RECOVERY ENHANCEMENT PLAN

COMPANIES DIVISION……

LEADING THE WAY

http://companies.gov.mu