http://www.mdswim.org/

Meet Directors GuideSteps for Running a Efficient and Effective

Swim Meet

Meet Directors Info

www.mdswim.orgAdministration -> Meet Directors

www.usaswimming.org

Important Dates

Swim Meet Bid/ Application for SanctionDue Before Spring Coaches Meeting

June 1st

Meet Notice (DRAFT)Submitted by e-mail non PDF Format

Before HOD

Important Dates

Meet Notice – Posting60 Days Before Meetmeets@mdswim.org

Meet Events File (MM) – Posting30 – 60 Days Before Meetwebmaster@mdswim.org

USA Swimming – SWIMS Recon10 – 15 Days Before Swim meet

pkaplan10@comcast.net

Technical Planning Goal

Maryland Swimming Scheduled MeetsSeptember – DecemberPosted by October 1st

January – MarchPosted by December 1st

April – JulyPosted by March 1st

Who’s in Charge?Meet Director

&Coaches

Meet SafetyDirector

Equipment Operators

VolunteerCoordinator

Safety Marshals LifeguardsFacilities

Timing EquipmentComputer (MM)

Announcer

TimersClerk of Course

ConcessionsAwards

Set-Up/ Break-Down

Meet Referee

StartersReferees

Stroke & Turns

Meet Director (Coach or Volunteer)

• Reserving Facilities• Meet Notice• Meet Manager Database• Volunteers• Communication• Sales• Running the Meet

Safety Director (Coach or Volunteer)

• Pool is Safe– Pool & Facilities Functional– Pool Chemistry– Monitoring Athletes & Non-Athletes

• Safety & Emergency Action Plan• Lifeguard On-Duty

– Warm-Up/ Entire Meet• Safety Marshals

– No Parents in Competition Area• First Aid Equipment

Meet Equipment Operators (Coach or Volunteer)

• Setting Up Timing Equipment• Testing

– Test Start– Timing System Communication– Display

• Computer - Meet Manager– Get Times– Back-Up

Facilities• Reserved & Capable• Timing Equipment

– Pads, Buttons, Watches, Timing System• Safety Equipment

– Lifeguard, Back Board, First Aid Kits, AED• Seating Arrangements• Custodial & Facility Operators

Meet Notice• What Type of Meet?

– SCY, LCM, Timed Finals, P/F• Qualifying Time Standards• Location• Entry Limits & Restrictions• Rules – USA Swim/ MD Swim/ Host• Entry Information

– e-mail, entry deadline, proof of times, fees

Meet Manager Database

• Created after Meet Notice – Finalized• Reflects everything in the Meet Notice• Back-ups• Purge/ Old Databases• Import

– Meet Entries, Time Standards, Records• Export

– Meet Recon, Meet Exceptions, Meet Results

Volunteers• Officials

– Starter, Referee, Stroke & Turn• Timing System & Computer (MM)• Check-In, Announcing, Results• Timers (2 per lane)

– Head Timer, Relief Timers• Clerk of Course• Safety Marshals

Volunteers Cont.• Concessions

– Food, Programs, Apparel, Contests• Awards• Hospitality• Set–Up Crew• Break–Down Crew• Other

Communication With:• Coaches & Teams

– Entries, Payments– Meet Changes– Warm-Up Times– Final Results– Coaches Packets

• Officials– Confirm with Referee

• Meet Volunteers– Confirm with Coordinator

Sales• Programs

– Full Meet or by Sessions• Concessions

– Available & Reasonably Priced• Swim Equipment & Meet Apparel

– CYS– Metro Swim Shop– Meadowbrook– Swim Pro

Running the Meet• Check Lists

– 1 Month Out, 1 Week Out, 1 Day Out• Equipment Test

– Timing Pads, Buttons & Scoreboard– Watches

• 4 Hour Sessions– Timeline

• Relax & Have Fun

Its all for the Swimmers!

Post Meet Wrap-Up (No later than 30 days following meet)

ALL Post Meet information needs to be sent to:Maryland Swimming OfficeP.O. Box 255Shrewsbury, PA 17361

Must include:Copy of Accounting Form

Check (made out to Maryland Swimming)Report from Meet Manager Showing # Swimmers by ClubSession Sheets Signed by Meet Referee

Post Meet Wrap-Up (No later than 30 days following meet)

ALL Results MM Back-Ups & TM need to be sent to:webmaster@mdswim.org

ALL TM Results need to be sent to:

Fred Manningtimes@mdswim.org

Changes

Update Meet Notice Throughout Meet– Format/ Set-Up– Add/ Subtract Events– Unique to the Meet

• Dog Bone Heats– What Worked

• Can Improve On– What Didn’t Work

• Can Improve On

Training & Retaining Volunteers

Recruit, Recruit, RecruitSHADOWING

Timing SystemComputer & Meet Manager

Safety MarshalsOfficials

Questions?

Patrick Underwoodswimgbsa@verizon.net

Matthew McDonoughcoachmcdonough@gmail.com