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transcript
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Metadata in the Government of
Alberta
September 20, 2017
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What is Metadata? Definition: Structured data that provides information
about other data.
Creator: Oliver Widder
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Where is Metadata?
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Benefits of Metadata
Search and Retrieval
Ownership and Rights
Management
Managing Users
Retention and
Disposition
Resource Description
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Core Content Elements
Alternative title Creator
Date Created Date Modified
Description Extent Format
Identifier
Language Medium
Security Classification Subject
Title Type
Usage Considerations
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Mandatory Metadata
Element Definition
Creator The business entity responsible for creating or compiling the original content of an information resource.
Date Created The date, or date and time, on which the content of an information resource is created or compiled.
Date Modified The date, or date and time, on which the content of an information resource is changed.
Title The full and formal name given to an information resource.
Security Classification
An information security designation that identifies the minimum level of protection assigned to an information resource.
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Creation and Use of Metadata Core Content Metadata Application Profile (CORMAP) provides business
rules and guidance on the use and application of the 15 metadata elements
included in the GoA Metadata Core Content Standard.
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Mapping Metadata Between
Systems GoA Metadata –
Core Content
Standard
(Dublin Core)
MAchine-
Readable
Cataloging
(MARC) 21
Date Created 260$c$g
533$d
Date Modified 046$j
Title 245, 246
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Crosswalk Example
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Resources
• Government of Alberta Information Management website
• Information Management and Technology standards (Secure site):
• Core Content Metadata
• Data and Information Security Classification
• Digitization
• Etc.
• National Information Standards Organization (NISO) – Understanding
Metadata
• Dublin Core Metadata Initiative
Metadata in the Digital Library North: Culturally Appropriate and Community-
focused Approaches
Ali Shiri Professor
School of Library and Information Studies
University of Alberta
‘Metadata: what it is and why it matters’ - IM Aware, Service Alberta, September 20, 2017
Trends in Publications on Metadata
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Google Books Ngram Viewer: Search for Metadata (Sep. 7, 2017)
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Number of publications on metadata in Scopus: 39214 records (Sep. 7, 2017)
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Metadata: A multidisciplinary phenomenon
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https://web.archive.org/web/20150301095440/http:/www.theguardian.com/technology/interactive/2013/jun/12/what-is-metadata-nsa-surveillance#meta=0001100
7 A Guardian guide to your metadata
What is being captured on your digital devices?
Metadata in Google Books
Source: James, R., & Weiss, A. (2012). An assessment of Google Books' metadata. Journal of Library Metadata, 12 (1), 15-22.
36% of sampled books in the digitization project contained
metadata errors.
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Data or Metadata
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Data Types
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Facets of Big Data
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Shiri, A. (2014) Making Sense of Big Data: A Facet Analysis Approach. Knowledge Organization, 41(5), pp. 357 - 368.
Facet 6: Metadata
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Metadata in the Digital Library North: A Case Study in the Inuvialuit Settlement Region
Ulukhaktok, Inuvialuit Settlement Region 14
Inuvialuit Settlement Region (ISR)
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Inuvialuit Settlement Region (ISR)
Project focal point 16
• Identify the information needs and Information seeking behaviour of community members in the ISR
• Develop a digital library infrastructure
• Create a culturally appropriate metadata framework
• Develop requirements for Inuvialuktun multilingual user interfaces
• Devise a sustainability strategy to ensure long-term access to digital information
Objectives
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A Collaborative, community-driven project
Inuvialuit Cultural Resource Centre, March 2015.
DLN Project Team after the Open House, May 19, 2016.
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Theoretical and Methodological Frameworks
• Business and management • Organizational information systems • Social sciences • Cultural anthropology • Community informatics
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Resources at
ICRC
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Resources at ICRC
Digital Library Software
• Hydra/Fedora
• Omeka
• Dspace
• Eprint
• Drupal
• Islandora
• Greenstone
• ContentDM
• Mukurtu
• AtoM
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Culturally appropriate metadata
• Language(s) and dialect(s)
• Names of people and places
• Traditional and westernized forms of names
• Include local subjects
• Include variant forms and spellings
• Note contributor roles (individuals and organizations)
• Enable community contributions (keywords, tags or stories)
Metadata considerations
Guiding principles
• collaborative and participatory and driven by the needs of the community(ies)
• iterative and based on real user stories
• look toward sustainability and interoperability
High-level categories
• type/format/genre
• topic/keyword
• language
• audience
• collection
• season
• names (people, families, organizations)
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Subject metadata
• For images: – CSH (Canadian Subject Headings)
– TGM (LC Thesaurus for Graphic Materials)
• Audio/Video/Text: – CSH (Canadian Subject Headings)
– AANDC (Aboriginal Affairs and Northern Development Subject Thesaurus)
– FAST (Faceted Application of Subject Terminology)
– Canadiana Authorities
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Local vs. English name 26
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Key conclusions
• Metadata is the cornerstone of the organization of and access to digital records, information and objects
• Community engagement and input is key • Diversity of metadata creation approaches and methods is
not just a necessity; it is a social and professional responsibility
• Metadata practices should reflect the communities they serve by including diverse worldviews, perspectives and populations.
• The DLN metadata approach provides a framework for developing holistic and community-driven digital libraries, records management and repositories systems.
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Thank you!
https://alberta.ca/information-management-branch.aspx Page 1 of 2 September 2017
Service Alberta Enterprise IM Update
September 2017
Standards Update Every year, the IM Branch reviews enterprise IMT standards. Currently the Metadata
Core Content Standard is undergoing its annual review.
The Data and Information Security Classification standard, which describes the four
levels used to classify all Government of Alberta data and information assets (Public,
Protected A, Protected B, and Protected C), was ratified this past May.
One recommendation from the review of the Metadata – Core Content Standards is to
make information security classification a mandatory element.
Policy Instruments for the Management of Information Project
The Policy Instruments for the Management of Information project is underway. One
important component of this project is to develop recommendations for amendments to
the Records Management Regulation, which is set to expire in March 2018.
Proposed amendments to the regulation are intended to help minimize duplication,
improve the ability to find information for FOIP requests, and help manage the increasing
volume of digital information.
Thank you to everyone who has contributed to this project, the proposed amendments
are being presented to the Minister of Service Alberta in late September.
Schedule Reengineering Work continues on building out the centralized approach to the records retention and
disposition schedule development process.
The final stages of the project include stakeholder review and approval of process maps;
an appraisal report – a dynamic form which will collect the necessary data required to
generate a retention schedule and populate an information registry; a pilot plan outlining
transition, short term and long term implementation activities; and business requirements
for a new supporting enterprise application are being developed.
https://alberta.ca/information-management-branch.aspx Page 2 of 2 September 2017
Enterprise Resource Planning The Government of Alberta has recently launched a set of cross-department corporate
services transformation initiatives. The foundation of these initiatives is the
implementation of a modernized Enterprise Resource Planning (ERP) toolset, which will
replace IMAGIS and other existing legacy systems.
The information management branch has been supporting the development of the
project to ensure that good information management practices are established. This
work will ensure the integrity, authenticity, and reliability of records in the ERP.
Alberta Records Centre The Alberta Records Centre is currently seeking information (RFI) on commercial
software which will enhance or replace the current inventory and tracking programs.
The aim is to procure software that will provide the following:
o Efficient and effective management of the inventories of the ARC;
o Validation of inventory holdings;
o Chain of custody tracking of all items sent out and returned to the ARC with the
most current and intuitive tools available; and
o Trend analysis and statistical reporting.
These benefits will provide all clients of the Alberta Records Centre a more streamlined
ordering and tracking program for box/file retrieval as well as a more comprehensive
inventory of all ARC holdings, which can then be validated against IRIS.
ECM Solution Planning Project The ECM Solution Planning Project has the following objectives:
o Describe the current state of ECM implementation in the Government of Alberta,
which will require the gathering of information on current ECM implementation
and use from all Government of Alberta departments, as well as initiatives that
have been undertaken in the past, are currently underway, or are planned for the
future. This objective will require significant stakeholder involvement beginning
late September into October 2017.
o Identify current ECM trends and best practices.
o Develop a comprehensive business case for acquisition and implementation of a
government-wide ECM solution. A government-wide ECM solution may take one
or a combination of several forms:
A single tool to be used government-wide or;
A combination of tools that are connected to a central tool through
interoperability.
An RFP to select a vendor to assist Service Alberta in meeting the above objectives was
recently awarded (to KPMG).