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September 12, 2014 1
MI E-Grants Comprehensive Agreement
MALPH Accounting Seminar 2014
Presentation by Kristi Broessel, DCH Jeanette Hensler, DCH
MI E-Grants Comprehensive Agreements URL: http://egrams-mi.com/dch/
FISCAL YEAR 2014 A) Final Amendments B) Financial Status Reports C) Obligation Reports D) Final Reporting E) Local Maintenance of
Effort FISCAL YEAR 2015 A) Allocation Changes B) Application Tip C) Application Facesheet D) Application Submission
Due Date E) Local Maintenance of
Effort F) First Amendment
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Overview
Schedule of Federal Financial Assistance Training and Technical Assistance Projected Timeline for Agreement and Amendment Questions
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Comprehensive FY 2014
FY 2014
A) Final Amendments Final amendments started to be released on July 18, 2014. 7 - 16% of the Local Health Departments (LHDs) have signed their Final
amendment. 13 - 29% of the LHDs final amendments are pending LHDs action. 6 - 13% of the LHDs still are working on Amendment 4
B) Financial Status Report’s (FSR) for Fiscal Year 2014
74% were submitted by the due date. 17% were submitted within 30 days of the due date.
C) Obligation Reports: Path: Grantee>Reporting>Progress Reports
Available on September 13, 2014. Due date for submission to MDCH through the MI E-Grants system is September
23, 2014. Agencies should enter their best estimate of source of state funds for the remaining
reporting period.
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Comprehensive FY 2014
FY 2014 (Cont.) C) Obligation Reports Complete the Estimate Column with the anticipated final Year to Date amount for State
funding through September 30, 2014.
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Comprehensive FY 2014
FY 2014 (Cont.) D) Final Financial Status (FSR) Report
November 15, 2014: Due Date for Final Public Health Emergency Preparedness 7/1/14-9/30/14.
November 30, 2014: Due Date for Final FSRs for the WIC programs. December 15, 2014: Due Date for Final FSRs for remaining projects.
E) Local Maintenance Of Effort (LMOE)
Actual LMOE reports for FY 2014 are due March 31, 2015. Actual LMOE reports will be available to complete by going to
“Grantee>Reporting>Progress Reports” and selecting Grant Program CO-2015 Comprehensive Agreement- 2015.
This is an attachment report in the Hearing Project. The LMOE form is available in your ‘Documents’ list for attachment in the MI E-
Grants system.
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Comprehensive FY 2015
FY 2015 A) Original Agreement Parent Funded Allocation Changes - Financial Reporting
MDCH Essential Local Public Health Services ELPHS Projects Administration ELPHS General Communicable Disease ELPHS Hearing ELPHS Immunization ELPHS Sexually Transmitted Disease (STD-ELPHS) Vison ELPHS
Maternal Child Health MCH Projects Children’s Special Health Care Services- MCH Family Planning – Adolescents –MCH Family Planning –Women –MCH Immunization – Children- MCH Immunization – Women –MCH Maternal Infant Health Program (MIHP) – Women – MCH Maternal Infant Health Program (MIHP) – Children – MCH Child Health – MCH Other MCH – Children Other MCH – Women Other MCH - Varied
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Comprehensive FY 2015
FY 2015 (Cont.) B) Application Tip:
Any funding for ELPHS and MCH will need to be recorded in the projects listed. ‘Copying’ budgets which included ELPHS or MCH Funding will copy these Source
of Funds from the FY 2014 application. To remove this source of funds click on the red “X” and click on the ‘Save->’ button.
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Comprehensive FY 2015
FY 2015 (Cont.) C) FACESHEET Fiscal Agency Information
Please be sure to select the Method of Accounting on the second page of the Facesheet for every project.
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Comprehensive FY 2015
FY 2015 (Cont.) D) Application Submission Due Date
Started releasing project applications on August 28, 2014 Application Submission Due Date: September 17, 2014. The Authorized Official should submit projects on the “Grantee>Grant
Application>Grant Application Preview” screen.
E) Local Maintenance of Effort Projected LMOE report will be available to complete as soon as you sign your
agreement by going to “Grantee>Reporting>Progress Reports”. This is an attachment report in the Hearing Project similar to FY 2014. Report due date is November 1, 2014.
F) First Amendment
Planned Release date for Local Health Departments is October 28, 2014.
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Schedule of Federal Financial Assistance
Federal Financial Assistance Report
A) The Federal Financial Assistance Report will be sent through the MI E-Grants system to each Local Health Departments Health Officer and Financial Officer in late October. FY 2014 Actual FY 2015 Projected
B) The Adjusted Value of Federally Funded Vaccines report will be sent in late
October through the MI E-Grants system.
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Training and Technical Assistance
Training and Technical Assistance
A) Frequently Asked Questions : 1) Where can I find training manuals for the system? Path to the URL: http://egrams-mi.com/dch/
On left hand menu bar click on “About EGrAMS”.
Locate the training manual and click on the paperclip icon.
A PDF of the training will open in a popup window.
Document Due Date
FY 2013/2014
FINAL Amendments August 1, 2014
Obligation Reports September 23, 2014
Final Public Health Emergency Preparedness 7/1/14-9/30/14
November 15, 2014
Final WIC Financial Status Report November 30, 2014
FINAL Remaining Financial Status Reports December 15, 2014
Local Maintenance of Effort (LMOE Report) Actual FY 2014 March 31, 2015
FY 2014/2015
Project Applications September 17, 2014
Local Maintenance of Effort (LMOE Report) Projected FY 2015
November 1, 2014
First Amendment Applications Four weeks after receipt of notification.
Final Amendment Applications August 1, 2015
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Comprehensive Timelines
COMPREHENSIVE AGREEMENT PROJECTED TIMELINES
Brenda Roys, Grants Section Liaison Phone: (517) 373-1207 Email: RoysB@michigan.gov
Jeanette Hensler, Grant Section Manager Phone: (517) 241-8764 Email: HenslerJ1@michigan.gov
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Technical Support Contracts
Technical Support Contacts: