Post on 02-Jan-2016
transcript
NPD/NPR 4500 (The NASA Manual)
DoD Changes and The Impact on NASA
Latest FAR Change Space Shuttle Closeout “What’s going on in DC” NESS
Purpose – Provide Guidance to NASA Personnel Fill in the gaps in DoD guidance related to NASA
Provide a partial replacement for DoD 4161.2M Address NASA specific requirements
Internal and external NASA delegations Financial and other reporting requirements
Assure NASA CFO that we are providing adequate attention to management controls Goal of establishing the PMSA as a “Performance
Audit” Better defining testing requirements and methods in
audits Assuring, at minimum, existence and completeness
testing
Content - 8 ChaptersFull range of Property Administration
Activities Chapter 1, General –
Defines objective, scope, Provides authorities, Defines responsibilities for NASA
personnelEstablishes a deviation process
Chapter 2, Pre-award Processes – Speaks to procurement support, solicitation
reviews Provides specific guidance for administration
of contracts for contractors operating in and out of NASA installations/facilities
Addresses the use of VCS, ILPS, Customary Commercial Practice, and existing procedures and systems in proposals
Speaks to level of review Considers past performance
Chapter 3 – Delegation Off-site delegation requirements
Provides policy regarding off-site delegations Requires use of NESS to maintain delegation
recordkeeping Retention of On-Site PA
Requires that on-site Property Administration be performed by a NASA PA
Links contractor performance evaluations to PA/IPO findings
Addresses CO retention of Property Administration Requires that CO perform all PA activities, including
Plant Clearance and PMSAs
Chapter 4 – NASA Property Administration Requirements Transfer requirements
To and from contractors Between contracts Addresses COTR involvement Use of clauses Recordkeeping requirements
Loss Management Administration of reports Actions related to decisions to hold responsible
Chapter 5 – Property Management System Audit Establishes purpose of audit Relates audits and audit schedules to risk Provides guidance on sampling and testing for all
outcomes and segments of a property system Speaks to the applicability of self assessments Addresses anomalies vice systemic deficiencies Sets documentation/recordkeeping requirements Addresses contact with contractor via entrance
and exit conferences
Chapter 6 – Reporting Financial reporting
NF1018 NESS PA/IPO/IPMS responsibilities
Metrics Solicitation/Proposed System Review ratios High Risk Contractor/PMSA performance ratio Overall contract base/PMSA performance ratio Unresolved findings
Chapter 7 – Special Contract Situations Progress Payments Contracts SBIR Contracts Storage of property
During a contract when reported by contractor as excess
After contract completion Major program property administration Foreign contracts On-site contractors Other Instruments
Space Act Agreements CRADAs
Chapter 8 – Contractor Inventory Disposition Plant Clearance Delegation Contractor disposition costs Retention of disposition for on-site contractors CO retention of plant clearance
Abandonment determination process IPO oversight Coordination of PA and PLCO activities Onsite disposition Delegated Plant Clearance
Actions/Reports/PCARSS Exchange/Sale
Status Completed internal review at IPO level In the hands of the editors Will have to proceed through NODIS (internal
NASA system) reviews Bottom line, probably still a year away
DFARs change related to business system administration
Change affecting NASA Removes authority of PA to provide pass/fail
recommendation on contractor property systems
Retains that authority for ACO at DoD Uses DoD systems to report deficiencies and
require corrective actions (CAR) Positive
Raises Property Management to the same level as other business systems
NASA Situation Problem
NASA Contract Administrators not familiar with property IPO interface will be required EWAM will have to be available to all IPOs
Solution Revision to PA Delegation instructions Lay out differences between DoD and NASA requirements Request that DoD Documentation will be forwarded to NASA
Expect PA statement on whether systems meet or do not meet contract requirements (specifically those in FAR 52.245-1(f))
Retains other PA related requirements
Defines “loss” as inclusive of LDD&T throughout FAR
Changes Part 45 scope to incorporate IAGP concept
Redefines “Acquisition Cost” as “Unit Acquisition Cost”
Removes adequate/inadequate language and replaces with compliant or noncompliant with contract requirements
Limits use of FAR 52.245-2 to fixed price contracts
Incorporates “customary commercial practices” with VCS and ILPS language
Restates and clarifies loss reporting requirements
Addresses requirements for abandonment/destruction determinations
Follows Government priorities for disposition when abandonment/destruction is not appropriate Agency reuse Federal Reuse Donation to eligible recipients Sale
Defines production scrap and reduces its reporting requirements
Encourages Exchange/Sale processes
Property to be “transitioned” by March 2013
Many items reserved for future NASA work Used in relation to Space Act Agreements Used in support of Commercial Space Launch
Agreements Used to support SLS Program
Artifact working group 13 offerings of property internal and
external Screened over 32,000 items of property Reutilized over 3,000 items within NASA
public affairs programs, by donation to schools and museums
http://gsaxcess.gov/NASAWel.htm
Shuttle delivery Discovery delivered to NASM Enterprise delivered to Intrepid Museum Endeavor scheduled to be delivered to California
Science Center later this year Atlantis moved to the KSC Visitor’s Center later
this year, opening next year Related Major Items
Shuttle Display formerly at KSC Visitor’s Center to JSC
Model of external tank from JSC moving to Wings of Dreams Museum
Electronic stewardship Will affect disposal of just about everything NASA working with UNICOR to address e-
stewardship at most locations Data – data – data
Proper methods for destruction of data on storage devices still in play with NASA CIO. Could affect disposal of just about everything
New standards from NIST recently released Driving change from our CIO to their draft regulations
Most NASA data storage devices must be destroyed
Working on an email submission program Will allow contractors to submit the 1018 form
via email Will not require IDMAX access Planned for 2013 reporting period
IDMAX/NAMS implementation on hold until “Federal Bridge” in effect at NASA DCMA/ONR need not have NASA IDMAX
Access Contractors not required to have NASA IDMAX
Access
Go to NESS Homepage
www.ness.gsfc.nasa.gov
Click “New User Radio Button”
then…
Click “New User Radio Button”
then…
Click “Next Step” Button
Click “Next Step” Button
Click “do not have a NASA Agency User ID”
then…
Click “do not have a NASA Agency User ID”
then…
Click “Next Step” Button
Click “Next Step” Button
Click “Contractor/DoD/NASA Radio Button”
then…
Click “Contractor/DoD/NASA Radio Button”
then…
Click “Next Step” Button
Click “Next Step” Button
Click the appropriate user
type then…
Click the appropriate user
type then…
Click “Next Step” Button
Click “Next Step” Button
READ THE USER TYPES, THEN….READ THE USER TYPES, THEN….
Select your company’s cage
code from the drop down list” then…
Select your company’s cage
code from the drop down list” then…
Click “Next Step” Button
Click “Next Step” Button
Enter your contact information, then…
Enter your contact information, then…
Click “Next Step” Button
Click “Next Step” Button
Enter your address only if different from the cage code
address, then…
Enter your address only if different from the cage code
address, then…
Click “Next Step” Button
Click “Next Step” Button
Enter your supervisor’s
contact information,
then…
Enter your supervisor’s
contact information,
then…
Click “Next Step” Button
Click “Next Step” Button
If you have more cage codes, select them
here, then select applicable NASA
contract numbers then…
If you have more cage codes, select them
here, then select applicable NASA
contract numbers then…
Click “Verify information and submit ” Button
Click “Verify information and submit ” Button
Verify that the information on
the page is correct, then…
Verify that the information on
the page is correct, then…
Click “Print Application” Button
Click “Print Application” Button
This page has submission
information for the NESS hard copy…Yes, a
hard copy is still required.
This page has submission
information for the NESS hard copy…Yes, a
hard copy is still required.
The first page of the hard copy of the form will look like this….The system will prompt you to
print the form using your system’s
normal print call pop-up.
The first page of the hard copy of the form will look like this….The system will prompt you to
print the form using your system’s
normal print call pop-up.
Your supervisor must sign and date
here, then….
Your supervisor must sign and date
here, then….
You must sign and date here
You must sign and date here
Submit the form according to
these instructions…
You will receive two emails.
Submit the form according to
these instructions…
You will receive two emails.
Michael (Mike) ShowersNASA Headquarters, Washington, DC 20546-0001Michael.showers-1@nasa.govPhone: 202.358.0272FAX: 202.358.3068
Contact Me At: