Microsoft PowerPointMicrosoft PowerPoint 2003

Introduction to PowerPoint

Common User Interface Series of slides that

include: Clip art Photographs WordArt Bulleted items Sound And more…

PowerPoint Delivery Show on computer Distribute on disk Overhead

transparencies Prepare speaker notes Print Handouts

PowerPoint 2003 Screen

Title bar

Ruler

Menu bar StandardToolbar

Drawing toolbar

Status bar

MinimizeRestoreCloseButtons

Slide

Formatting Toolbar

PowerPoint View: Normal: Outline

Speaker Notes

Outline

Slide

Working Quickly: Outline

Extended Outline

Select-then-do

PowerPoint View: Normal: Slides

Speaker Notes

Thumbnail Images

Slide

PowerPoint View: Slide

Slide

PowerPoint View: Notes Pages

Notes

PowerPoint View: Slide Sorter

Mini Slides

PowerPoint View: Slide Show

View Presentation

Controls

Slide Layouts

Predefined slide layouts

Placeholders

Title Slide Example

Bullet Slide Example

Another Bullet Slide Example

Photographs Example

Animation Example

WordArt Example

Slide Design

Easy way to format – choose a design template to apply to all of your slides

Can also have multiple designs in one presentation (for example, if multiple people are presenting different pieces of information within a larger presentation)

These appear in the task pane on the right

Template

Predefined design

Predefined color scheme

Predefined placement of objects

Predefined fonts

One More Template Example

Hands-on Exercise 2

Title of Exercise: Creating a Presentation Objective: to create a new presentation; to

apply a design template to a presentation Input file: Blank Presentation Output file: My First Presentation

Transition Effects

Play button

Transition effects

Select sound

Select speed

Slide showbutton

Animation Effects

Icons represent selected animation

Add effect

Second animated object

First animated object

Lists of animated objects

Hands-on Exercise 3

Title of Exercise: Animating a Presentation Objective: to change the layout of an existing

slide; to establish transition and animation effects Input file: My First Presentation Output file: My First Presentation

Enhancing a Presentation

Embedded object Linked object Sound

WAV file MIDI file

WordArt Comments

The Microsoft Clip Organizer

Clip art selections

found

Search for clip art

Insert Picture command

Action Buttons

WordArt

Lines & Arrows

Drawing Toolbar

Drawing Shapes

Text BoxWith Shading, 3D Effects, Fill Color, ClipArt & Callout

Drawing Toolbar (continued)

Good Stuff!

Insert Table Command

Choose Amount of Columns and Rows

Insert Tablecommand

Header and FooterHeader and Footer command

Slide number

Date/Time

Add Footer

Go To Slide Command

Right Click Screen Go to Slide

Insert Picture

Insert the picture

Insert Picture command

Locate the saved picture

Move and Size an ObjectClick mouse on sizing handle (corner) to size and drag to size

Click and hold mouse to drag and move

Photo as Background

Insert the picture

Locate Picture

Format Menu and Background command

Click drown down arrow and choose fill effects

Photo as Background

Copy an Image from your Desktop

Often, it’s useful to illustrate a program or on-screen operation

Open the program to the image you want to use

Hit the “Print Screen” button your keyboard once This copies an image of whatever is open on your

desktop at the time

Copy an Image from your Desktop

Next, paste the image… Directly into a “content” Power Point slide

To edit, use the “Picture” toolbar In any image processing program (Paint,

Photoshop, Illustrator, etc.) Modify as needed Then, copy and insert into the Power Point slide

Useful Toolbar Buttons

It’s easy to format elements of your slides and presentation using the tool bar:

Decrease and Increase Indent are great for bullet-pointed slides

Adding or Removing Bullets or Numbered lists is also easy

Adding a new slide

Giving a Presentation

Slideshow Tools

Slide Show Tools

Hidden Slide

Set Up Show command

Rehearsed timings

Giving a Presentation

Appropriate Style & Content

Appropriate Style & Content

Academic Setting: Information presented in same order as an

academic paper Typically limit amount of background, literature –

get in the main points More information on results/conclusions Be cautious of the amount of data you attempt to

put on tables – can be hard to read Print larger tables / analyses in handouts

Appropriate Style & Content

Business Setting: Information presented varies greatly by

purpose, but often follows similar pattern as business reports Problem/Issue Research Proposed Solution

(or Outcome) Can be “flashier” than academic settings Often more graphics

Appropriate Style & Content

#1 mistake: putting too much information on a slide Don’t overwhelm the audience – more content is

okay (if it’s easy to read) if you’ll be on that slide longer

Make sure all text and content can be easily seen

#2 mistake: moving through slides too quickly Don’t rush – especially something with a lot of

information

Appropriate Style & Content

If possible, “know” the room How big is the room you’re speaking in? What is the lighting like in the room? What is the seating like in the room? What equipment is available?

These elements will impact decisions about how well the slides can be seen, color schemes, voice modulation, and style of presentation.

Giving a Presentation

Appearance, Demeanor, Tone, etc.

Giving a Presentation

Dress appropriately – business attire

Engage the audience, but don’t be too familiar … keep an appropriate “tone”

Make eye contact – don’t stare exclusively at your notes

Giving a Presentation

Move towards the screen to point out items, or move away from the podium if possible (i.e. don’t be stationary) But don’t “fidget” or “wander” Don’t talk “to the screen”

Giving a Presentation

Pacing – steady (take longer when needed to explain more complicated issues, move more quickly through less detailed material)

Speak loudly enough to be heard at the back of the room, but not to overwhelm those in front Try to sound confident in the material

Questions?