Post on 01-Dec-2014
description
transcript
Tutorial 1:Planning a ProjectPlanning a Project
Microsoft Project 2010®Microsoft Project 2010
http://www.learningquotient.in
XPXPXPIn Tutorial Section 1.1you will:you will:
• Learn project management terminologyd d h b f f• Understand the benefits of project
management• Explore the Project 2010 window• Check and change default settingsg g• Enter tasks and save a project
New Perspectives on Microsoft Project 2010 2http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPIn Tutorial Section 1.2you will:you will:• Open and explore an existing project
d ff• Examine different project views• Compare the Gantt Chart and Network Diagram views
• Use project time scale and calendarp j• Use Backstage view and Page Setup dialog box
New Perspectives on Microsoft Project 2010 3http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPIntroduction to Project ManagementManagement• Project Management: process of initiating, planning executing controlling and closing aplanning, executing, controlling, and closing a project
j l h d d• Project Goal is the desired outcome– Should be short and simple, yet clearly
f bcommunicate scope, time frame, and budget.
New Perspectives on Microsoft Project 2010 4http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPIntroduction to Project Management ContManagement, Cont.• A Process Group is a series of steps to complete in order move on to the next phasecomplete in order move on to the next phase of a project.h• There are 5 Process Groups in Project Management
New Perspectives on Microsoft Project 2010 5http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPProject Management Process GroupsGroups
New Perspectives on Microsoft Project 2010 6http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPInitiating• Setting the project goal
d f f h d• Identifying start or finish dates • Identifying the project manager• Identifying project budget and quality considerations
New Perspectives on Microsoft Project 2010 7http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPPlanning• Entering project information
d f bd d l• Identifying project subdivisions and milestones• Documenting resources• Entering restrictions• Assigning Resources to tasksAssigning Resources to tasks
New Perspectives on Microsoft Project 2010 8http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPExecuting• Producing work results
h• Requesting changes• Recommending improvements• Creating project records, reports, and presentationsp
New Perspectives on Microsoft Project 2010 9http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPControlling• Updating project
d k• Managing resources and tasks• Meet management timing, resource, and cost objectives
• Changing projectg g p j
New Perspectives on Microsoft Project 2010 10http://www.learningquotient.inhttp://www.learningquotient.in
XPXPXPClosing• Entering final status of finished project
f l• Printing final reports• Review and analyze performance of the project
New Perspectives on Microsoft Project 2010 11http://www.learningquotient.in
XPXPXPProject Management Terminology• Understanding key project terminology is fundamental to your success as a projectfundamental to your success as a project manager:
T k P j M– Task– Duration
– Project Manager– Scope
– Start and Finish Dates– Predecessor and S
– Quality– Risk
Successor– Resources
New Perspectives on Microsoft Project 2010 12http://www.learningquotient.in
XPXPXPBenefits of Project Management• Better understanding of overall project goals
d d f l h• Better understanding of alignment with business objectives
• More organized and streamlined way to manage a project
• More accurate and reliable project status information
• More efficient use of project resources
New Perspectives on Microsoft Project 2010 13http://www.learningquotient.in
XPXPXPBenefits of Project Management, ContCont.• Better communication
fl l• Faster response to conflicting project goals• Greater awareness of project progress• Faster project completion• Lower project costsLower project costs• Fewer project failures
New Perspectives on Microsoft Project 2010 14http://www.learningquotient.in
XPXPXPHow Project 2010 Supports Successful Project ManagementSuccessful Project Management• MS Project 2010
New Perspectives on Microsoft Project 2010 15http://www.learningquotient.in
XPXPXPChart and Diagram Tools• The Gantt Chart and Network Diagram are two important project management tools withinimportant project management tools within Project 2010.h h d h l• The Gantt Chart provides a graphical visualization of the project.– Tasks are shown as horizontal bars– Illustrates task dependencies
New Perspectives on Microsoft Project 2010 16http://www.learningquotient.in
XPXPXPBasic Gantt Chart
New Perspectives on Microsoft Project 2010 17http://www.learningquotient.in
XPXPXPChart and Diagram Tools, Cont.• The Network Diagram’s primary purpose is to show the critical path of the projectshow the critical path of the project.– Tasks are displayed as boxes, called nodes.
d k l k d h l k l– Dependent tasks are linked together via link lines.– The critical path is the series of tasks that dictates th li t l l t d j t fi i h d tthe earliest calculated project finish date.
New Perspectives on Microsoft Project 2010 18http://www.learningquotient.in
XPXPXPBasic Network Diagram
New Perspectives on Microsoft Project 2010 19http://www.learningquotient.in
XPXPXPGetting Started with Project 2010• Starting Project 2010• View Bar• Entry Table• Gantt Chart• TimelineTimeline• Timescale
A j l (th l )– A major scale (the upper scale)– A minor scale (the lower scale)
New Perspectives on Microsoft Project 2010 20http://www.learningquotient.in
XPXPXPMicrosoft Project Window
New Perspectives on Microsoft Project 2010 21http://www.learningquotient.in
XPXPXPView Bar and View Tab
New Perspectives on Microsoft Project 2010 22http://www.learningquotient.in
XPXPXPEntry Table
New Perspectives on Microsoft Project 2010 23http://www.learningquotient.in
XPXPXPGantt Chart and Split Bar
New Perspectives on Microsoft Project 2010 24http://www.learningquotient.in
XPXPXPThe Timeline
New Perspectives on Microsoft Project 2010 25http://www.learningquotient.in
XPXPXPThe Timescale
New Perspectives on Microsoft Project 2010 26http://www.learningquotient.in
XPXPXPGetting Started with Project 2010, ContCont.• Current Date
k d k• Working Days and Nonworking Days• Setting Automatic Scheduling• Setting Project Start and Finish Dates• Entering TasksEntering Tasks• Saving a Project
l i j• Closing a Project• Opening an Existing Project• Saving a Project with a new name
New Perspectives on Microsoft Project 2010 27http://www.learningquotient.in
XPXPXPSetting the Scheduling Mode
New Perspectives on Microsoft Project 2010 28http://www.learningquotient.in
XPXPXPSetting Project Start and Finish DatesDates
New Perspectives on Microsoft Project 2010 29http://www.learningquotient.in
XPXPXPChanging the Current Date
New Perspectives on Microsoft Project 2010 30http://www.learningquotient.in
XPXPXPEntering Tasks
New Perspectives on Microsoft Project 2010 31http://www.learningquotient.in
XPXPXPTwo Tasks Entered
New Perspectives on Microsoft Project 2010 32http://www.learningquotient.in
XPXPXPSaving a Project
New Perspectives on Microsoft Project 2010 33http://www.learningquotient.in
XPXPXPWorking in Different Views• Chart or Graphic: representation of data using bars boxes lines and imagesbars, boxes, lines, and images
• Sheet: A spreadsheet‐like representation of d d ldata in rows and columns
• Form: view of many pieces of information to focus on the details of one task
• Combination: view of many tasks at the top of y pthe screen, view of task details below.
New Perspectives on Microsoft Project 2010 34http://www.learningquotient.in
XPXPXPCommon Project Views (Task Views)Views)
New Perspectives on Microsoft Project 2010 35http://www.learningquotient.in
XPXPXPCommon Views• Gantt Chart View
k• Network Diagram View• Calendar View• Task Information Dialog Box• Notes Tab Notes IndicatorNotes Tab, Notes Indicator• Relationship View
New Perspectives on Microsoft Project 2010 36http://www.learningquotient.in
XPXPXPNetwork Diagram View
New Perspectives on Microsoft Project 2010 37http://www.learningquotient.in
XPXPXPCalendar view
New Perspectives on Microsoft Project 2010 38http://www.learningquotient.in
XPXPXPTask Information Dialog Box
New Perspectives on Microsoft Project 2010 39http://www.learningquotient.in
XPXPXPNotes Tab
New Perspectives on Microsoft Project 2010 40http://www.learningquotient.in
XPXPXPNotes Indicators
New Perspectives on Microsoft Project 2010 41http://www.learningquotient.in
XPXPXPRelationship Diagram View
New Perspectives on Microsoft Project 2010 42http://www.learningquotient.in
XPXPXPCommon Views, Cont.• Entry Table
h d l bl• Schedule Table• Split View• Zooming in and Out• Timescale Dialog BoxTimescale Dialog Box• Changing the timescale
New Perspectives on Microsoft Project 2010 43http://www.learningquotient.in
XPXPXPEntry Table
New Perspectives on Microsoft Project 2010 44http://www.learningquotient.in
XPXPXPSchedule Table
New Perspectives on Microsoft Project 2010 45http://www.learningquotient.in
XPXPXPSplit View
New Perspectives on Microsoft Project 2010 46http://www.learningquotient.in
XPXPXPZooming In and Out
New Perspectives on Microsoft Project 2010 47http://www.learningquotient.in
XPXPXPTimescale Dialog Box
New Perspectives on Microsoft Project 2010 48http://www.learningquotient.in
XPXPXPChanging the Timescale
New Perspectives on Microsoft Project 2010 49http://www.learningquotient.in
XPXPXPSuccessful Printing• The key aspects of successful printing:
Z i bl ifi i l l– Zooming to an acceptable magnification level– Print previewing your work– Using the page setup dialog box to make changes
New Perspectives on Microsoft Project 2010 50http://www.learningquotient.in
XPXPXPGantt Chart in Print Preview
New Perspectives on Microsoft Project 2010 51http://www.learningquotient.in
XPXPXPPage Setup
New Perspectives on Microsoft Project 2010 52http://www.learningquotient.in