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transcript
Municipality of North CowichanProtective Services Committee
AGENDA
Tuesday, February 23, 2016, 3:00 p.m.Municipal Hall - Council Chambers
Pages
1. CALL TO ORDER
2. APPROVAL OF AGENDA
Recommendation:That the Committee approve the agenda as circulated [or as amended].
3. ADOPTION OF MINUTES 2 - 5
Recommendation:That the Committee adopt the minutes of the meeting held September 8, 2015.
4. BUSINESS
4.1 Annual Performance Plan 6 - 7Purpose: To hear from Inspector Ray Carfantan regarding the RCMPDetachment's 2016/2017 Annual Performance Plan.
4.2 Vancouver Island Integrated Major Crime Unit 8 - 8Purpose: To review the February 23, 2016 report from Inspector Ray Carfantanregarding the Vancouver Island Integrated Major Crime Unit.
4.3 False Alarm Bylaw 9 - 12Purpose: To review the February 23, 2016 report from Inspector Ray Carfantanregarding false alarms, and the recommendation from the February 15,2016 Administrative Chiefs' Committee meeting that the false alarm penaltybe increased to $500.
4.4 Fire Chiefs' Reports 13 - 16Purpose: To review the Fire Chiefs' reports for the Chemainus, Crofton, Maple Bayand South End Fire Halls.
Recommendation:That the Committee receive and file the February 2016 reports from theChemainus, Crofton, Maple Bay and South End Fire Chiefs'.
5. NEW BUSINESS
6. ADOURNMENT
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Municipality of North Cowichan
Protective Services Committee
MINUTES
September 8, 2015, 3:00 p.m.
Municipal Hall - Committee Room
Members Present Councillor Tom Walker, Chair
Councillor Al Siebring
Councillor Joyce Behnsen
Members Absent Mayor Jon Lefebure (ex-officio)
Staff Present Dave Devana, Chief Administrative Officer (CAO)
Robert Clark, Local Assistant to the Fire Commissioner (LAFC)
Mary Beth MacKenzie, Deputy Director of Corporate Services
Michael Mark, Manager of Building and Compliance
Dave Conway, Director of Engineering and Operations
Ray Carfantan, Inspector, Duncan/North Cowichan RCMP Detachment
Mike Dunn, Fire Chief - Maple Bay Fire Hall
Scott Henning, Fire Chief - Southend Fire Hall
1. CALL TO ORDER
There being a quorum present, the Chair called the meeting to order at 3:00 p.m.
2. APPROVAL OF AGENDA
It was moved and seconded:
That the Committee approve the agenda as amended, to add item 5.1 Managing Patrol
Performance.
CARRIED
3. ADOPTION OF MINUTES
It was moved and seconded:
That the Committee adopt the minutes of the meeting held June 9, 2015.
CARRIED
4. BUSINESS
4.1 New RCMP Detachment
The Committee received an update from the Chief Administrative Officer on the status of
the proposed construction of the new RCMP detachment on Ford Road. He noted that a
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September 8, 2015 - Protective Services Committee
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space analysis to determine the size of the building to accommodate up to 70 regular
members by 2023 had been completed. As a result, the building size has increased from
approximately 31,000 sq. ft. to 39,000 sq. ft., with an increased construction value from
$14 million to $21 million. He also noted that the RCMP is in support of a Forensics
Identification Unit at this detachment. If approved, this will cost an estimated $1.9 million
with proposed cost sharing on a 50/50 basis with the Province. The Municipality and
Province need to agree on a cost sharing formula, and it is hoped this approval will be
obtained by March 31, 2016.
4.2 Schedule of Protective Services Meetings
The Committee discussed whether holding the Protective Services Committee meetings
later in the day would better accommodate the Fire Chiefs' schedules. It was decided that
the Fire Chiefs were represented by staff on the Committee, and that it was not
necessary to change the current schedule. Fire Chiefs will attend future meetings when
required to report on specific issues.
4.3 Duncan Meadows Fire
The Committee received a verbal report from the South End Fire Chief on the multi-
jurisdictional response from regional fire halls to a recent wildfire at Duncan Meadows on
the Cowichan Valley Highway.
4.4 Vancouver Island Integrated Major Crime Unit
The Committee listened to an update from Inspector Ray Carfantan on the possible
inclusion of North Cowichan in the Vancouver Island Integrated Major Crime Unit
(VIIMCU) for homicide investigations. He noted that a cost-funding formula had not yet
been decided. He advised that a meeting will be held in the Fall with existing VIIMCU
partners to discuss a funding model for municipalities wishing to join VIIMCU, and that
the VIIMCU partners must agree to the funding formula. It was noted this issue will be
discussed at the UBCM conference with the Minister.
4.5 Fire Hydrant Storz Fitting Upgrade
The Committee reviewed the Maple Bay Deputy Fire Chief's August 25, 2016 report
recommending the upgrading of North Cowichan's fire hydrants using a 5" Storz
coupling. Once installed, the Storz coupling will facilitate a faster and simpler connection
to fire hydrants and provide faster and safer fire protection. The estimated cost to install
these couplings on North Cowichan's fire hydrants is in excess of $200,000.
It was moved and seconded:
That the Committee recommend that Council direct staff to include in the draft 2016-
2020 Financial Plan for consideration by Council during the 2016 budget deliberations,
the upgrading of existing North Cowichan fire hydrants using a 5" Storz coupling over a
four-year period.
CARRIED
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September 8, 2015 - Protective Services Committee
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4.6 Side by Side Off-Road Vehicles
The Committee considered South End Fire Chief's August 21, 2015 report proposing the
purchase of off-road vehicles at a total unit cost of $33,000 each for each of the four fire
halls to assist in responding to off-road medical injuries on trails and in remote areas.
It was moved and seconded:
That the Committee recommend that Council direct staff to include the purchase of two
off-road vehicles for the North Cowichan Fire Department in the draft 2016 - 2020
Financial Plan for consideration by Council during the 2016 budget deliberations.
CARRIED
4.7 Operational Guidelines
The Committee reviewed the draft Operational Guidelines for social media and cellular
phone and camera usage.
It was moved and seconded:
That the Committee recommend that Council approve the following North Cowichan Fire
Department Operational Guidelines:
1. Social Media; and
2. Cellular Phone and Camera Usage.
CARRIED
4.8 Fire Chiefs' Reports
The Committee reviewed the Fire Chiefs' reports for the Chemainus, Crofton, Maple Bay
and South End fire halls.
It was moved and seconded:
That the Committee receive and file the September 3, 2015 reports from the Chemainus,
Crofton, Maple Bay and South End Fire Chiefs.
CARRIED
5. NEW BUSINESS
5.1 Managing Patrol Performance
The Committee received a verbal report from Inspector Carfantan on a resource
allocation modelling tool called Managing Patrol Performance. The tool includes a
training component that allows the police to accurately document day-to-day activities
to determine with accuracy the amount of time police officers spend on various files. This
data will assist in determining appropriate shifting as well as funding levels and the
number of Provincial and Municipal police officers required for the Duncan/North
Cowichan detachment.
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September 8, 2015 - Protective Services Committee
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6. ADJOURNMENT
The meeting ended at 4:25 p.m.
________________________________ ________________________________
Signed by
Chair or Member Presiding
Certified by
Recording Secretary
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Organization Information
Collator Code : E4912
Organizational Level 6: Duncan Det
Organizational Level 5: DUNCAN DETACHMENT P
Organizational Level 4: N. COWICHAN/DUNCAN DETACHMENT
Organizational Level 3: ISLAND DISTRICT
Organizational Level 2: E
Organizational Level 1: PACIFIC REGION
Fiscal Year: 2015 - 2016
HRMIS: 000040929Commander Name: Raymond CarfantanCommander Rank:
Detachment Performance Plan: Plan used by contract detachments - community consultation required.
Priority Community or Detachment Issues Identified By Owner HRMIS Owner Name
1) Police / Community Relations - Visibility of police Community
2) Property - Mischief Community
CommunityConsultative Group
(CCG)
3) Violence - Domestic violence Aboriginal
Community
4) Prolific Offenders Management (Drugs and Property) Community
5) Traffic - Impaired Driving and Speeding Community
Performance Plan Priority Issue(s)
~ 1 ~ 6
Priority Community or Detachment Issues Identified By Owner HRMIS Owner Name
6) Aboriginal Policing EldersCommittee/Group/Co
uncil
Unit Performance Improvement ProgramDo your personnel have the competencies or skills sets to meet this unit's or detachment's functional needs?: Yes
Priority Unit Level Quality Assurance Activities Owner HRMIS Owner Name
~ 2 ~ 7
Protective Services Committee Meeting
Feb 23, 2016 - Police Report – VIIMCU
Issue: There is a compelling need for the Municipality to be engaged in VIIMCU for homicide investigations to offset the cost and ensure the best response to these high profile and extremely costly investigations. This has been an ongoing priority that remains unresolved. History: Interest in VIIMCU for homicide investigations in the Municipality pre-date the current OIC’s arrival, potentially as far back as 5 years. In 2015 the Municipality supported in principal the addition of one full time RM to be seconded to VIIMCU, thereby fulfilling the obligation to support the unit and have it’s service provided for homicide investigation within the Municipal boundaries.
Current Status: Currently, the MOU for partners involved in VIIMCU and more specifically the funding formula for participation is under review. Currently: One recent example serves to demonstrate the need for participation in VIIMCU. On November 4, 2015 a serious assault causing bodily harm incident was reported. The victim had been assaulted by numerous men with a baseball bat and suffered head injuries. He was no expected to survive the injuries; as a result assistance was sought. Albeit this took place in the Municipality of North Cowichan, given Detachment resource issues and through the assistance of Island District RCMP, we obtained the assistance of the VIIMCU homicide unit as it appeared that this indeed was going to be a homicide investigation. The team was engaged from the outset and worked with the North Cowichan/Duncan Detachment for 35 days. On December 8, 2015 it became apparent that the victim was not going to die, the file was returned to the North Cowichan/Duncan Detachment for continuity of the investigation. This is an ongoing investigation that has engaged one of our Members full time, in preparation for future investigation. The victim is as yet unable to speak to the police. In the 35 day period, the expenses for VIIMCU assistance to this investigation were $110,000.00 Had we been an active participant/contributor to VIIMCU, there would have been no additional cost for this assistance. The expenses would have been absorbed as part of an annual cost in the area of $160,000.00. This is but one incident that remains as yet an incomplete investigation, the actual cost of this investigation is likely to meet or exceed $160,000.00 A homicide investigation can typically run anywhere from 2-4 million dollars as the complexity and depth of these investigations is enormous. Discussion: Is the Municipality able to canvass the Minister to see where the process is currently at to engage in VIIMCU? Insp. Ray Carfantan OIC North Cowichan/Duncan Detachment Attachments: JV for expenses
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Protective Services Committee Meeting
Feb 23, 2016 - Police Report – False Alarms
Issue: An evaluation of calls for service looking for efficiency in policing has identified residential alarms as an area for examination at the current service delivery level. History: There are a large number of calls for attendance to security system alarms in residential properties by the North Cowichan/Duncan Detachment. There are a very small percentage of these alarms that are actually valid. In 2014 3.07% and in 2015 5.12%. Status: In 2014 the Detachment received 725 alarm calls, we attended 516 and 209 were not attended as they were confirmed false prior to our attending. There were 23 calls not accounted for, these would potentially, but not necessarily have been actual break in that occurred. 3.07% In 2015 the Detachment received 685 alarm calls, we attended 492 and 193 were not attended as they were confirmed false prior to our attending. There were 37 calls not accounted for, these would potentially, but not necessarily have been actual break in that occurred. 5.12% Currently: At this time, the Detachment responds to alarms as a priority one call where there is a: - hold-up alarm, -panic alarm, or a glass break or double trip alarm.
A double trip, by definition, is where a window or door alarm has been broken and a subsequent motion detector has been activated.
All other alarms are attended, including alarms where there is no property representative listed on the alarm company file, where the property representative information on the file is invalid or where a property representative is unavailable. Attended false alarms are reported to the Municipality for billing, as per the by-law in place (Fees 3565). Discussion: While there is no issue with a priority one response to hold up alarms and panic alarms, there remains some discussion over the value in attending residential alarms where there is no owner contact information available, or a key holder cannot be verified or contacted to attend and secure the property. Are false alarms that we attended actually being cost recovered by the Municipality? Is the cost recovery sufficient to cover the expense of attending? $200 for 3 or more in a 12 month period Is attending an alarm where the alarm company cannot provide valid contact information for the owner a value added service? Insp. Ray Carfantan OIC North Cowichan/Duncan Detachment Attachments: Fees By-Law 3565
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BYLAW NO. 3118
FALSE ALARM BYLAW 2001
This bylaw is consolidated under section 139 of the Community Charterand is printed by authority of the corporate officer.
Pursuant to section 139 (3) of the Community Charter, “a printed document purporting (a) to be a copy of a bylawconsolidated under this section, and (b) to be printed by authority of the corporate officer is proof, in the absenceof evidence to the contrary, of the original bylaw, of all bylaws amending it and of the fact of adoption of theoriginal and all amending bylaws.”
Amendment Bylaw Effective Date
3470 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MAY 16, 20123548 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . JUL 16, 2014
Adopted: December 5, 2001
Owners and users of fire and security alarm systems installed on real property in North Cowichanare allowing too many false alarms to occur. False alarms require emergency responses, needlesslyendangering members of the North Cowichan/Duncan Detachment of the R.C.M.P., the NorthCowichan Fire Department, and the public.
Therefore, the Council of the Corporation of the District of North Cowichan, in open meetingassembled, enacts as follows:
Definitions
1. In this Bylaw:
“alarm system” means a device installed on real property to warn about(a) a fire, or(b) criminal activity, unauthorized entry, or both
by activating an audible signal, alerting an monitoring agency, or both;
“false alarm” means the triggering of an alarm system, except by an act of nature or powerfailure, that results in an emergency response from the Fire Department or police where none isor appears to be required;
“Fire Department” means the North Cowichan Fire Department;
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“hold-up alarm” means a security alarm system installed in a financial institution to indicate theoccurrence of a robbery;
“monitoring agency” means a person, partnership, or company engaged in monitoring alarmsystems and reporting alarms to the Fire Department or police;
“North Cowichan” means the Corporation of the District of North Cowichan;
“property reference” means a person who can(a) take phone calls from the Fire Department or police if there is an alarm,(b) in 30 or fewer minutes after being asked to do so by the Fire Department or police, attend
the premises from which an alarm originates,(c) provide the Fire Department or police with access to the premises from which an alarm
originates,(d) operate the alarm system, and(e) patrol or have patrolled the premises if the alarm system is shut down; and
“police” means the North Cowichan/Duncan Detachment of the R.C.M.P.
Owner’s or Occupier’s Duties
2. An owner or occupier of real property on which an alarm system is installed must properly use,install, maintain, and operate the alarm system to prevent false alarms.
Monitoring Agency’s Duties
3. (1) A monitoring agency must not report an alarm other than a hold-up alarm to the FireDepartment or police unless it first tries to verify that the alarm is not false.
(2) If a monitoring agency reports an alarm to the Fire Department or police, then it must ask theowner or occupier of or other person responsible for the real property from which the alarmoriginates to attend the property.
Administration
4. (1) Administering this bylaw is North Cowichan’s responsibility.
(2) The Fire Department and police must provide North Cowichan with information that it needsto administer this bylaw.
BL 3548 (3) The Bylaw Compliance Officer, a peace officer, or the Local Assistant to the Fire Commissionermay warn the owner or occupier of real property from which a false alarm originates about theconsequences of more false alarms originating from the property.
– 2 –
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Fees and Collections
BL 3470 5. (1) An owner of real property from which a false alarm originates must pay North Cowichan the fee prescribed in the Fees Bylaw if the false alarm is at least the third one to originate from the property in less than 12 months.
(2) A fee that is not paid after(a) 30 days, or(b) December 31 of the year in which the fee is imposedmust be added to and form part of the taxes payable on the real property as taxes in arrears.
(3) Fees collected are North Cowichan’s property.
Offences and Penalties
5. A monitoring agency that violates section 3 is guilty of an offence and liable on summaryconviction to a fine of not less than $100.00 plus the cost of prosecution.
Coming into Force Date
6. This bylaw comes into force on January 1, 2002.
Bylaw Readings and Adoption
First Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Second Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Third Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . October 17, 2001Rescind Third Reading . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 7, 2001Third Reading, as amended . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 21, 2001Adoption . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 5, 2001
M.O. Ruttan, Municipal Clerk H.R. Hollett, Mayor
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Report
7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4
Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca
Date February 10, 2016 File: 0550-20 PSC
To Protective Services Committee
From Al Irwin, Fire Chief
Subject Fire Chiefs’ Report – Chemainus Fire Hall
Membership
There are currently 23 regular members and 1 member on leave.
Incident Report
Year to date the Chemainus Fire Hall has responded to 16 calls.
Training
Van Isl Emergency Response Academy training will continue to have members trained to the new
Fire Commissioner’s minimum standard for a full service department.
2 members attended the “Survival Training and Rescue Techniques” training in Comox.
2 members attended the “Light Urban Rescue” course in Victoria.
A one day course was attended in Victoria on the changing fire dynamics associated with modern
construction and the increased heat release rates.
In March several members will be attending the “Live Fire” training in Nanaimo.
Auto extrication training is being looked into.
Other Activities
2 members participated in the Chemainus Elementary School reading program.
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Report
7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4
Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca
Date February 3, 2016 File: 0550-20 PSC
To Protective Services Committee
From Ken Rukus, Fire Chief
Subject Fire Chiefs’ Report – Crofton Fire Hall
Membership
There are currently 29 regular members, 9 probationary members, 3 junior members and 1 radio
operator.
The following members were elected:
Fire Chief Ken Rukus
Deputy Chief Joe Bailey
First Captain Mat Ludvigson
Second Captain Jamie Greenwood
First Lieutenant Bill West
Second Lieutenant Rick Smith
Third Lieutenant Zack Delude
Secretary Bruce Farquhar
Treasurer Dennis Vadeboncoeur
Incident Report
Year to date the Crofton Fire Hall has responded to 15 calls.
Training
We will be running first responder courses over the next few months.
Members will be attending the “Live Fire” training in Comox.
2 members will be attending auto extrications training.
Paper work completed on the Playbook.
We will be sending crews to attend spring training.
Other Activities
All fire trucks passed the motor vehicle inspections. Pumper 29 requires some electrical work and
positioning of equipment working well.
We’re looking for help to repair the Antique Fire Truck in order to have it back participating in
community events.
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Report
7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4
Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca
Date February 17, 2015 File: 0550-20 PSC
To Protective Services Committee
From Mike Dunn, Fire Chief
Subject Fire Chiefs’ Report – Maple Bay Fire Hall
Membership
There are currently 28 regular members and 4 probationary members.
Incident Report
Year to date the Maple Bay Hall has responded to 14 calls.
Training
Annual competency training continues for all members. We are currently waiting to hear back from
the Justice Institute of B.C. regarding a bridging program that will see us able to move to the
Interior Level of service in compliance of the Playbook. We will be working with the other 3 halls to
get this in place as soon as possible.
Our probationary members from last year completed their “Live Fire” training in Comox.
A significant amount of training continues on the Mini Pumper that was delivered on January 12,
2016, and officially put into service on January 31, 2016.
Other Activities
Area familiarization with the almost complete Stoney Hill Road is ongoing.
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Report
7030 Trans-Canada Highway | Box 278 | Duncan, BC V9L 3X4
Ph 250.746.3100 Fax 250.746.3133 www.northcowichan.ca
Date February 17, 2015 File: 0550-20 PSC
To Protective Services Committee
From Scott Henning, Fire Chief
Subject Fire Chiefs’ Report – South End Fire Hall
Membership
There are currently 29 regular members and 3 probationary members.
Incident Report
Year to date the South End Hall has responded to 30 calls.
Training
2 members have completed and 11 members are pre-registered for the “Live Fire” training in
Comox.
The “Live Fire” training is a component to complete to meet the new Playbook guidelines.
Other Activities
The South End Hall in conjunction with the Vancouver Island Volunteer Fire Fighters Association will be
hosting the annual spring training weekend April 15th - 17th. This will be hosted at the Municipal fire
training grounds and will offer valuable training to all who attend. We are expecting about 180 fire
fighters though the weekend.
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